Meeting Minutes

Steering Committee Meeting
12-16-03
1:00 – 2:30 p.m.
Chapman 306

Present: Laura Pedrick, Audrey Begun, Margo Anderson, Anthony Ciccone, Bill Kritek, Rita Cheng, David Petering, Mark Harris

Guest: Joseph Douglas

Rita opened meeting with announcement. Committee will go to the Regents Room to look at a presentation on solution on the website.

Web Survey Instrument-
Active edit (used to type in response – can be copied and pasted from Word)
Deans will be able to see all responses and sort them accordingly.

Question:
Where is the standard of quality? How can we evaluate?

Answer:
In terms of engagement, there is no inventory. It’s there because there is no other data (reports). The concern is the 3rd bullet question – (change it?) to ‘what types of programs of engagement…………..’.

Audrey suggested we add “print this page”. Another suggestion is to change the bullets to numbers.

When the survey is complete, how do we modify this questionnaire for other groups?

Guest speaker,
Joe Douglas spoke regarding Technology Solutions to Survey. He described his department. Joe reports to the Provost.

Joe runs the office of I&MT. He is trying to reshape technology campus-wide.
- Planning
- Systems Integration (makes sure all works well)
- Management Services , final reporting, budgeting, employment
- Running major projects
- Day-to-day operations of Technology. provides basic support (phone, cable TV, videos in class, graphic arts, websites, etc)
- Data Administration, caretakers of campus warehouse

Question:
How does the unit access the operations of what needs to be done for continuing progress?

Answer:
Have mechanicsm feedback. Campus website has feedback mechanism. Have the Unit Technical Rep Council to establish hardware standards, clearing house to create software for campus, predicting hardware/software needed down the road. Piloting and testing new things that comes along.

Help desk gets lots of inquiries. Faculty and Information Tech Committees meet every four weeks.

Council of Information
Tech makes final decision on priorities and where monies will be spent. Have computer use policy, procedural document on computer equipment and solution s to email.

Question:
What point of view are you focusing questions?
Response:
Questions will be relative to I&MT
Joe Douglas:
85% of their support is academic or administrative. Check out website
http://cfprod.imt.uwm.edu/dept/oit/

Administrative Data Call

You can add as your team sees fit. Contact Laura Pedrick for adding to, or making changes. We will be requesting data source over the break.
We don’t have organizational charts available. Probably will have charts available within the next month. The organizational charts will go up on URL.

APCC

First meeting with Deans, Associate Deans, and Mike Allen; will meet again in January. APCC will not do assessments, but will provide the oversight.

NCA Data Req.

Suggestion:
Question 3 – (change wording for Deans). Ask it again for the (executive role).

Suggestion:
Question 3 is unit directional. The table is doing us a disservice. Keep table as is but add area for past and future services. Keep how hiring, promotion, merit supports, then turn to how specific it is to engagement.

Do your hiring practices for engagement to promote rewarding practices. Have hiring practices specific for engagement.
Question:
How do we know we’ve accomplished what we set out to accomplish?
Response:
We need to work further on Question 3.

Question 7
Should be calendar year. Audrey wants specific number of list.

(Refer to handouts for changes)

Meeting closed at 2:45pm

Next meeting scheduled for January 27, 2004.
Location: Chapman 306.
New time to be determined.