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When you enrolled at the University of Wisconsin–Milwaukee, you started an educational record.

In addition to the personal information you provided to us when you applied, an educational record can include such things as transcripts, grades, advising reports, academic standing and enrollment status. As a student protected by the Federal Family Educational Rights and Privacy Act (FERPA), you have certain rights with respect to your education record, and we have certain obligations to ensure its privacy and appropriate use.

The information below will help you understand your record, your rights regarding it and how you can go about releasing information that is part of it.

Transcripts

Graduate School Transcripts

If you were enrolled only as a graduate student or are requesting only your graduate school transcript you must do so through the Graduate School. Graduate and undergraduate transcripts are considered separate records and require separate requests and payments.

Undergraduate Transcripts

Official Transcripts

A transcript is copy of your UWM record. In order for a transcript to be considered "official", it must:

  • Be printed on specially colored and coded transcript paper
  • Include an embossed university seal
  • An official transcript that you receive directly will be stamped "Issued to Student". Such transcripts may not be considered acceptable by third party recipients. Please check with the final recipient, before receiving an official transcript yourself.

Every time you request a copy of your official UWM transcript you must submit a signed request and pay a $10.00 fee.

Unofficial Transcripts

The unofficial transcript is not embossed with the University seal and usually is not used for applying to other universities or for employment purposes.

If you wish to have our staff process an unofficial transcript request for you, you may request, at no charge, one unofficial copy per semester of your undergraduate academic record to use for planning or advising. However, if you have an active UWM email address, you may also request unofficial transcripts through your PAWS account up to once per day by selecting "Other Academics" in your Student Center.

Ordering Undergraduate Transcripts

Transcripts can be requested using the methods below. However, students seeking official undergraduate transcripts only are strongly encouraged to use the On-Line Request as these requests are processed more quickly than requests submitted through other methods. Undergraduate and Graduate School transcripts are considered separate records, will require separate requests and payments and will be sent separately by the respective records office. An unofficial transcript may be requested only by fax or mail unless the requestor has an active UWM email account. Students with an active UWM email account may request unofficial transcripts at no charge through PAWS up to once per day.

If any UW-Milwaukee department or facility (e.g. the Libraries, Bursar, etc.) has placed a financial hold on your record, that hold must be resolved by you and removed by the department before a transcript can be released.

Expedited domestic delivery via Fed Ex and UPS is available for an additional fee. Online orders will be sent via Fed Ex and the additional cost will depend on delivery address. Orders placed in person or via fax and mail will be sent via UPS and the domestic delivery charge is $13.00. International delivery will be charged at the international rate. UPS and Fed Ex require a street address for delivery, including building and room/suite number if applicable. Post Office boxes cannot be used. Processing begins the first working day after you submit the request.

Undergraduate Transcript Ordering Options

Online

For official transcripts only - To ensure the fastest processing of your request, submit your transcript request on-line logging into our Online Transcript Request. You will be required to submit credit card information for payment purposes using this option. If you have an active UWM email address, you may request unofficial transcripts at no charge through your PAWS account up to once per day.

In-Person, Mail or Fax - You may request your official or unofficial transcripts through any of these methods by including the following information:

  • your full name
  • former name(s)
  • address
  • phone number
  • date of birth
  • dates of attendance at UW-Milwaukee
  • Student ID number or Social Security number
  • complete address for where you want the transcript sent
  • your signature

In-Person

To request a transcript in person, come to the Registrar's Office Information Center (Mellencamp Hall 274) and the staff will assist you in completing the on-line form. You must also pay the appropriate transcript fee. If you have an active UWM email address, you may request unofficial transcripts at no charge through your PAWS account up to once per day.

Mail

To request an official or unofficial transcript by mail, send the Undergraduate Transcript Request form or your written request, along with the appropriate transcript fee to the address below. You may obtain, at no charge, one unofficial copy per semester of your undergraduate academic record to use for planning or advising, by submitting a written request to:

Undergraduate Transcripts
UWM Registrar's Office
P.O. Box 729
Milwaukee, WI 53201

Requests sent to UWM via "express mail" should be addressed to:

Undergraduate Transcripts
UWM Registrar's Office
2442 E. Kenwood Blvd.
Milwaukee, WI 53211

If you have an active UWM email address, you may request unofficial transcripts at no charge through your PAWS account up to once per day.

Fax

You may fax the Undergraduate Transcript Request form or your written request for an official or unofficial transcript to the fax number below. UW-Milwaukee does not accept confidential credit card information via fax transmissions. To make your payment of the appropriate transcript fee for an official transcript you must call 414-229-3800 (touch 1, then touch 7). It is your responsibility to contact us with payment information and requests will not be processed until payment is received. You may obtain, at no charge, one unofficial copy per semester of your undergraduate academic record to use for planning or advising, by faxing a written request to: ATTN: Transcript Processing, Registrar's Office Fax: 414-229-6940 If you have an active UWM email address, you may request unofficial transcripts at no charge through your PAWS account up to once per day.

Transcript Fees

Unofficial Transcripts

If you wish to have our staff process an unofficial transcript request for you, you may request, at no charge, one unofficial copy per semester of your academic record to use for planning or advising. However, if you have an active UWM email address, you may also request unofficial transcripts through your PAWS account up to once per day.

Official Transcripts

The fee for official transcripts is $10.00 each. Expedited domestic delivery via Fed Ex and UPS is available for an additional fee. Online orders will be sent via Fed Ex and the additional cost will depend on delivery address. Orders placed in person or via fax and mail will be sent via UPS and the domestic delivery charge is $13.00. International delivery will be charged at the international rate. Payment for all electronic and faxed requests must be made with a valid Visa or MasterCard, card number and expiration date.

Processing Your Transcript Request

We begin processing your online request the first working day following your submission, on-line submissions are processed more efficiently. Generally, transcripts will be mailed within two working days of receiving your request. Requests for overnight delivery are completed within 24 hours, with processing beginning on the first working day following your request. UPS and Fed Ex require a street address for delivery, including building and room/suite number if applicable. Post Office boxes cannot be used. UPS and FedEx do not make deliveries on weekends or holidays.

Any failure to provide complete/correct information will delay the processing of your transcript request. If you request your unofficial transcripts through your PAWS account, your transcript will be immediately emailed to your UWM email address (provided you have no holds on your record). If you do not have a UWM email address, you cannot use the request option through PAWS.

Grades

You've put in the work and now you want to know how you did. This section will point you to where you can view and print out your grades and explains the UWM grading scale.

Grade Reports

Following the completion of a semester, you can view your grades and print a copy of your grade report via PAWS. You can see your grades as they are posted, but complete grade reports are typically available within two weeks from the last day of final exams.

To check your grades, follow the steps below:

  1. Log in to PAWS
  2. The “Student Center” page will appear.
  3. Click “Grades” under the "Academic History" section.
  4. On "View My Grades" page, select the term from dropdown menu and click “Change”
  5. To print your grade report, click the printer friendly icon on the bottom of the page.
  6. To go back to the grade report to select a different term click 'cancel' on the bottom of the printer friendly version of the grade report.

Grading System

Grade Point Average (GPA)

If you are pursuing a degree from UWM, you will take most of your course work on a graded basis. The general quality of your performance in your classes is expressed in terms of the grade point average (GPA). The number of grade points earned in a course is computed by multiplying the points for the grade by the number of credits for which the course is offered. For example, if you earned a B in a three-credit course, you would earn nine grade points. Your GPA is calculated by dividing the total number of grade points you've earned by the total number of graded credits you've taken. The highest possible average is 4.000 or an A in every subject.

The grade point average recorded on your official UWM transcript is based solely upon credits earned or attempted at UWM. Some schools and colleges have different standards for GPA calculation and may include transfer work; see degree requirements in the Undergraduate Catalog for specifics. UWM credits taken as audit or credit/no credit do not apply to your UWM GPA. If you want to receive a letter grade for a course, do not specify audit or credit/no credit as a grading basis when you register on PAWS.

UWM uses a letter grade system that includes "plus" and "minus" grades and is based on a 4.000 scale. For convenience in computing averages, each letter grade carries a specified number of points per credit. The scale of grades and points follows:

Grade (Points per credit)
A (4.000) Excellent
A- (3.670)
B+ (3.330)
B (3.000) Good
B- (2.670)
C+ (2.330)
C (2.000) Fair
C- (1.670)
D+ (1.330)
D (1.000) Poor
D- (0.670)
F(0-16) (0.000) Fail

In addition, students may be allowed to take a limited number of courses on a "Credit/No Credit" basis, and may enroll on an "Audit" basis in courses for which they do not wish to obtain college credit. The following symbols are used where grade points are not involved:

I Incomplete
S Satisfactory (Zero credit* and Audit courses only)
U Unsatisfactory (Zero credit* courses only)
Credit C- or above (credit/no credit courses only)
No Credit Below C- (credit/no credit courses only)
NC Not completed (audit courses only)
Not Rptd Grade was not submitted in time to be reported.
W Course dropped by student after fourth week of semester or first quarter of shorter session
WR Administrative drop (enrollment in course violates permitted number of repeats)
#W Administrative drop (enrollment in course violates permitted number of repeats), effective March 2002
R Repeat course (counts in GPA)
# Repeat course (does not count in GPA)

* Except English 090/095, ESL 096, and Math 090/095. Letter grades are assigned for these courses, although they carry no degree or GPA credit.

Verify Enrollment / Degree

You may need to verify that you are an enrolled student, whether you are a full-time or half-time student or, once you graduate, confirm the degree you earned. UW-Milwaukee uses the National Student Loan Clearinghouse to serve as our agent in certifying the enrollment of students to employers, financial lenders, insurance companies and other third parties. The NSLC receives this data electronically from UWM and, in turn, dispenses the information electronically. This electronic process decreases the need for verification forms and makes the reporting process more efficient.

Looking for enrollment verification and/or proof of residence for voting purposes? Go to voterid.uwm.edu.

Requests from Employers, Companies or Other Agencies

If you would like to obtain student enrollment/degree information, please contact the National Student Clearinghouse:

Online:
for service 24 hours per day, 365 days per year
http://www.nslc.org

Telephone: 703/742-4200 - from 8:30 a.m. to 5:15 p.m. EST

Fax: 703/742-4239

Student Verification Requests

Students who need enrollment verification for loan deferments, insurance coverage, "good student" auto insurance discounts, Social Security, etc., are encouraged to direct the organization requesting verification to the National Student Loan Clearinghouse.

If you wish to request the verification yourself, you must submit a signed request for the release of this confidential information. Completed forms can be submitted in person, by fax or U.S. mail to the appropriate office:

Undergraduate, Undergrad Level University Special Students and Summer Guest Students:

Drop off forms:
Enrollment Services Information Center
Mellencamp Hall 274

Fax forms:
Verifications, 414/229-6940

Mail forms:
Verifications
UWM Enrollment Services
P.O. Box 729
Milwaukee, WI 53201

Undergraduate verification questions? Call 414/229-5775.

Graduate and Non-Degree Graduate Students:

Drop off forms:
Graduate School, Mitchell Hall 261

Fax forms:
Graduate School, 414/229-6967

Mail forms:
Verifications
UWM Graduate School
P.O. Box 340
Milwaukee, WI 53201

Graduate verification questions? Call 414/229-6569.

Student Status

The chart below illustrates how student status enrollment is determined for the purposes of certification to federal, state or private agencies (excluding Veterans certifications):

SEMESTER FULL-TIME HALF-TIME LESS THAN HALF-TIME
Fall/Spring Semesters
Undergraduates (except AOC) 12 or more credits 6-11 credits 5 or fewer credits
AOC Undergraduates 8 or more credits 6-7 credits 5 or fewer credits
Graduates 8 or more credits 4-7 credits 3 or fewer credits
Summer Sessions *
Undergraduates 6 or more credits 3-5 credits 2 or fewer credits
Graduates 6 or more credits 3-5 credits 2 or fewer credits


Eligibility for veterans benefits and other types of financial aid may be based on different credit load requirements. For financial aid purposes, AOC undergraduates are not considered full-time unless enrolled for 12 or more credits and for all students, enrollment status for summer is defined the same as for the Fall/Spring semesters. Contact Veterans Affairs or Financial Aid for further information.

Teaching or program/project assistants that are employed at 1/3 or more time and enrolled for six or more credits during the fall and spring semesters are usually considered full-time graduate students.

During fall and spring semesters, doctoral students must be enrolled for three graduate-level dissertation or research credits (at the current per-credit dissertator rate) each semester until their dissertation is accepted by the Graduate School. During any summers in which a doctoral student uses university facilities or faculty time, is a fellow or research assistant, or plans to graduate, the doctoral student must register for three graduate level credits (dissertator rate) in the regular eight-week summer session. Three is the minimum (and the maximum) per semester.

Note: For verification purposes and in determining financial-aid eligibility, English 90/95 and Math 90/95 will each be treated as the equivalent of a 3-credit class. Department of Education rules require that the same credit load standards apply for spring, fall and summer session loan deferment verifications. Therefore, for undergraduates, an enrollment of at least six credits (halftime enrollment) is required for loan deferment verification purposes for the summer session.

* In order to be reported as fully-enrolled for a term, a student must be enrolled as of the day after the add deadline in that term; prior to that date a student is considered registered but not fully enrolled.

Policies & procedures


Addresses & Contact Information
Mailing Address
University of Wisconsin-Milwaukee
Registrar's Office
P.O. Box 749
Milwaukee, WI 53201-0749
Street Address
University of Wisconsin-Milwaukee
Registrar's Office
2442 E. Kenwood Blvd.
Milwaukee, WI 53211
Phone: (414) 229-3800
Contact Registrar's Office