2011-2012 BATO News Archive
Denemark Lounge Renovation Update (6/8/12)
Facility services removed the old cabinets and ceiling tiles. The carpentry shop continues to work off-site on cabinet construction for the new food services station. The removal of the wall that was previously in front of the vending machines is scheduled to start June 8.
Questions? Contact Tanya Depp, Building Chair at tldepp@uwm.edu
Denemark Lounge Renovation Update (6/4/12)
The room has been cleared of all furniture and equipment In addition we have worked with Restaurant Operations and Pepsi to temporarily relocate vending and soda machine's to the front lobby and the back hallway by room 103. The carpentry shop is working on cabinet construction for the new food services station off-site. In the mean time demolition of current cabinets and removal of old ceiling tiles is scheduled to start on June 4.
Questions? Contact Tanya Depp, Building Chair at tldepp@uwm.edu
It's Finally Here! (5/29/12)
Work on the Denemark Lounge will start on May 29, 2012 by removing food services equipment and furniture. The project is anticipated to be completed prior to the start of the 12/13 school year. This means the lounge and food services will need to be closed for the summer. Details will be provided as soon as they are known.
Members of the Building & Safety Advisory Group (BSAG) have found success in collaborating across campus to secure fudging and support to upgrade the Denemark Lounge. This includes campus remodeling funds along with the financial support from UWM's Restaurant Operations and services from University Architects. The upgrade lounge already features a new entryway from the lobby and will include the relocation of food services, flooring and lighting.
Questions? Contact Tanya Depp, Building Chair at tldepp@uwm.edu
Fiscal Year End 2012 Deadlines for Accounting Services (4/10/12)
June 30, 2011 marks the end of fiscal year 2011-12. The campus Controller's Office has set a number of deadlines to close out the year. In order to meet these deadlines, BATO needs time to process forms and handle other administrative tasks on your behalf. We cannot guarantee that documents will be processed in time to meet the campus-level deadlines if not submitted to BATO by the dates listed below:
April 13 - Requisitions over $25,000 for items or services not on contract.
April 20 - Requisitions over $5,000 for items or services not on contract.
May 18 - Requisitions $5,000 and under.
May 18 - Requisitions for items or services on contracts.
June 6 - Travel Expense Reports (TER), Payment to Individual Reports (PIR), Direct Payment forms, External Invoices
June 11 - Academic Support Services Agreements (ASSA)
June 14 - FY12 Non-Salary Payment Transfers, Budget Transfers, Direct Charge forms
June 15 - Direct Retro Transfers (formerly Salary Payment Transfers)
June 21 - FY12 Departmental Deposits
*Please note that requisitions received after the above dates will be entered as fiscal year 12/13 requisitions. All visa card charges received on the June 22, 2012 statement will be charged to fiscal year 2011-2012.*
Questions? Contact the BATO Front Desk at batodesk@uwm.eduor ext. 6115
Solicitation in Enderis Hall (4/9/12)
Enderis Hall occupants have recently reported two individuals going from office-to-office asking employees if they have books they would like to sell. This kind of activity is soliciting which is prohibited in campus buildings. UWM's Legal Affairs has confirmed that both buying and selling items is considered solicitation per campus policy. If you encounter individuals trying to buy books or other items, Legal Affairs recommends that you contact University Police at the non-emergency extension x4627. Also, if you receive emails please do not respond.
New Multi-Function Copier/Scanner (3/23/12)
The large copier machines located throughout the building will be replaced March 26-28 with 11 new multi-function devices (MFDs). The new Richoh MP 8001s copy, scan and print more quickly and efficiently. The copy feature will be available immediately. Scan and print functions will be added shortly after the machines are networked by BATO IT Services. Training sessions can be set up upon request.
The 11 MFDs are part of a 3-year lease package that also includes three smaller machines, some of which are located at satellite sites. The new per-copy cost is $.033 for the 14 machines included on the new lease. This is an across the-board cost savings of nearly 20%.
FAQ's About the 2011-2013 Compensation Plan (2/7/12)
In order to help classified employees understand the impact that the 2011-2013 Compensation Plan may have on their reported time and leave, the Human Resources Office has developed a short FAQ document on the commonly asked questions. The Frequently Asked Questions for the 2011-2013 State Compenstation Plan document can be found on the Human Resources website along with other HR Headlines.
Tips for Personal Safety at the Workplace (1/23/12)
Don't leave your keys, purse or valuable unattended. Running to the restroom for just a minute? Take your purse/wallet with you, or lock it up in your desk or office. Same goes for your iPad, smartphone, and any other tempting (and easy to grab) gadgets.
Set your screensaver. if you're going out to lunch, keep sensitive information secure on your computer with a hard-to-guess password. Close out browser windows, and log out of your e-mail and other websites.
Report losses immediately. Did you misplace your key card-or was it stolen? Even if you're sure you had it with you just an hour or so ago.
Keep an eye out for strange activity. many offices have fewer people around the holidays. If you're in the office, keep an eye out for suspicious activity, and report it to security immediately.
Be alert in parking garages and lots. Parking your car far away from the entrance in order to get a little extra exercise is all well and good, but if you're leaving after dark think ahead and park in an area that will be well lit by the end of the workday.
It's okay to ask "Can I help you?" but if you suspect anything, call campus security.
Welcome Jenny Huettl (11/22/11)
Please welcome Jenny Huettl to the BATO team as a half-time Financial Specialist 3. She replaces Julia Thiede who resigned July 1 to move to North Carolina. Her primary job functions include the audit of accounts payable, travel management and purchasing transactions for the School of Education. Jenny comes to us with a Bachelor of Business Administration in Finance and with several years of business management experience.
She can be reached from 8:00 a.m. - 4:30 p.m. on Monday and Friday and from 12:30 p.m. to 4:30 p.m. on Wednesday at huettl@uwm.edu, ext. 6477, room 1029.
On-line Visa Purchasing Card Application (11/1/11)
Effective immediately, there is a new on-line application and user agreement for purchasing cards. Please read the following information regarding a new process that is now in place for Visa Purchasing Card application forms.
Questions? Contact: Jenny Huettl, Financial Specialist 3 or huettl@uwm.edu or 229-6477
2011 Legal and Floating Holidays Remaining (11/1/11)
This calendar year there are two remaining floating holidays on Saturday, December 24, 2011/Christmas Eve and Saturday, December 31, 2011/New Year's Eve. Please work with your supervisor to schedule these floating holidays.
Eligible classified employees must use their floating holidays this calendar year. Unused floating holidays for classified employees are lost if not used by December 31, 2011. The same applies for personal holiday hours for classified employees.
Eligible unclassified employees can use their floating holidays anytime during the fiscal year. Unused floating holidays would be lost if not used by June 30, 2012.
University Buildings and Offices will be CLOSED on:
Thursday, November 24, 2011 (Thanksgiving Holiday)
**Note Friday, November 25, 2011 is a SCHEDULED work day and leave time must be used if you plan to request off
Monday, December 26, 2011 (Christmas Day Holiday)
Monday, January 2, 2012 (New Year's Day 2012 holiday)
Questions?
SOE contact Tanya Depp, Human Resources Assistant, tldepp@uwm.edu or 414-229-6950.
HBSSW contact Chris Cigale, Financial Specialist 3, ccigale@uwm.edu or 414-229-6536
New Employee's Work Injury and Illness Report (11/1/11)
There is a new "Employee's Work Injury and Illness Report" form which is used for reporting injuries and illnesses during work time. Please discard all electronic and hard copies of the previous form (When completing worker's compensation forms please leave the Social Security Number space blank). Employee's and Supervisor's forms can be completed on-line, saved, and forwarded to Barbara Willkomm in Human Resources at willkomm@uwm.edu to expedite the claim. A reminder that both the Employee's and Supervisor's Reports need to be completed and submitted within 24 hours of a work injury or illness.
For more information and for a link to these forms, please visit: http://www4.uwm.edu/hr/workcomp/
Questions? Contact Erica Yewlett at yewlett@uwm.edu or x6087.