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Fees and Policies


Program Fees

Program costs differ by program type (described below).  Regardless of program type, the CIE Study Abroad office posts all program costs directly to your UWM PAWS (Panther Access to Web Services) account for payment.  Financial aid may be used to pay for all education abroad programs.

Study Abroad Programs
A comprehensive fee is charged for study abroad programs.  This fee typically includes all major expenses related to the operation of a program, such as faculty salary, student and faculty housing, local transportation, and entrance fees. International air travel and food costs are included in some programs, but not in others. Comprehensive fees differ by program, so it's important to carefully review the details of the program you are interested in to ensure you understand exactly what is and what isn't covered.  In addition to the comprehensive program fee, study abroad participants are charged application and administration fees (listed below) and must purchase international health insurance (the study abroad office makes this purchase for you).  Combined, all of these charges constitute your program's total cost.

Exchange Programs
Unlike study abroad programs, exchange program participants pay regular UWM tuition, plus application and administration fees (listed below) and the cost of international health insurance (the study abroad office makes this purchase for you).  Combined, all of these charges constitute your program's total cost.

Non-UWM programs
Participating UWM students pay the program provider's comprehensive fee, plus UWM application and administration fees and the cost of international health insurance (the study abroad office makes this purchase for you).  Combined, all of these charges constitute your program's total cost. Important: Implications related to going on a non-UWM program and NOT working through the CIE Study Abroad Office.

Independent Internship, Study, or Research
Participating UWM students pay the host site's placement fee, if applicable, plus UWM administration fee and the cost of international health insurance (the study abroad office makes this purchase for you). Combined, all of these charges constitute your program's total cost.


Application, Administrative, Late, and Differential Fees

Fees support the operation of the CIE Study Abroad office at UWM. All fees are subject to change and are non negotiable.

Application Fee
A $50 application fee is charged to every student applying for a UWM study abroad, exchange, and non-UWM sponsored programs. This fee is separate from your program cost and administrative fees and is not applied to the overall charges for your program. The application fee is refunded (1) if you are not accepted for participation or (2) if the program you apply for is cancelled. Application fees cover administrative costs associated with processing applications.

Administrative Fees
Administrative fees are charged to all students participating in study abroad, exchange, or non-UWM sponsored programs. Administrative fees cover the following services:

  • Program and academic advising
  • Passport and visa guidance
  • Scholarship assistance (if applicable)
  • Maintaining UWM registration while you are studying abroad
  • Facilitating financial aid eligibility
  • Assisting with pre-approved credits
  • Pre-departure orientation
  • Site specific orientation
  • Embassy registration
  • Monitoring world events and the U.S. State Department reports on program locations
  • Emergency assistance while abroad (if needed)
  • Post-program transcript processing
  • Post-program evaluation

The administrative fee amount is posted to your PAWS account and is based on the length and type of program you are participating in:

Study Abroad Administration Fees*

  • Academic Year: $1,140
  • Fall/Spring Semester: $570
  • UWinteriM/Summer Term: $370

Exchange Administration Fees*

  • Academic Year: $1,140
  • Fall/Spring Semester: $570
  • UWinteriM/Summer Term: $370

Non-UWM Sponsored Administration Fees (Includes Global Studies Internships)*

  • Academic Year: $1,100
  • Fall/Spring Semester: $550
  • UWinteriM/Summer Term: $350

Independent Internship, Study, or Research Fee

  • All Academic Terms: $100
Non-Credit Group Travel Fee
  • All Academic Terms: $200

* Totals do not include the $50 application fee.

Late Fees
The CIE study abroad office is committed to making the pre-departure study abroad process as easy and efficient as possible. To do so, we need students' cooperation. Failure to meet deadlines causes problems with course registration, financial aid and scholarship awards, student visa application, in-country housing, transportation and academic arrangements. Missed deadlines also create unnecessary work for faculty program leaders, the study abroad office, and for our partner organizations and institutions abroad.

Students are charged a $50 late fee if they apply to a program after its scheduled application deadline (the standard non-refundable $50 application fee still applies).

An additional $50 late fee is charged to confirmed program participants if they fail to complete the mandated UW System pre-departure general orientation or if the following required forms and documents are not received by a program's deadline:

  • Risk and release;
  • Behavior guidelines;
  • Medical self assessment;
  • Passport copies;
  • Address; and
  • Other forms as required by the program (as noted in confirmation materials at time of acceptance).

The study abroad office adds late fees directly to students' PAWS accounts. A hold will be placed on students' university records if they fail to pay late fees.  Contact the study abroad fees to release holds after completing program payment.

Differential Fees for Non-Resident and Graduate Students
UW-System policies require non-Wisconsin residents and graduate students to pay special differential fees to participate in education abroad programs.  These fees are:

  • Non-Residents: $200
  • Graduate Students: $200

If applicable, differential fees are added to the total cost of a program.  For example, an additional charge of $400 would be added to the total program cost for a non-resident, graduate student.


Program Payment Deadlines

Payment deadlines differ by program. Failure to pay for your program by its posted payment deadline will result in a hold being placed on your university record. Having a hold means you can't register, order an official transcript or graduate. Contact the study abroad office if you have an account hold, have completed payment in full, and wish to have the hold removed from your record.

Academic Year Programs
Program costs and fees are calculated as a total cost for the entire year. This total is then divided in half, and the first half of your program charges are posted to your PAWS account at the beginning of the fall semester and the remaining half are posted to your PAWS account at the beginning of the spring semester. Payments you have already made will be posted to your PAWS account during the fall semester, minus the $50 application fee.

Fall and Spring Semester Programs
Payment for fall and spring semester programs is due no later than the first day of the respective UWM semester.  For example, if you will be abroad for the fall 2012 semester, your payment is due the day fall 2012 classes begin at UWM.

UWinteriM and Summer Programs
Payment for UWinteriM and summer programs is due no later than the program's start date.


Deposit Payment and Program Confirmation Policies

There is only one program payment made directly to the CIE Study Abroad Office. A deposit payment is turned in to the CIE Study Abroad Office in Pearse Hall 166 at the time of application. After acceptance to a program, every student commits to the program via their online application. The commitment is a legal document authorizing the full remaining amount of the program fees to be posted to your PAWS (Panther Access to Web Services) account according to the date listed on your program page. Payment of the balance must be handled through the UWM Cashier’s Office, Mitchell Hall 285.  Please consult the following website for a list of payment methods (online check, debit, and credit card) and an address for sending payments to that office: http://www.bfs.uwm.edu/fees/default.htm. Deposit and confirmation policies are not negotiable.

The CIE Study Abroad office only accepts personal checks or money orders (payable to "UW-Milwaukee" or "UWM") for the deposit payment. Money orders can be obtained at any bank for a fee and one does not have to be a member of a bank to get a money order. The study abroad office does not accept cash, debit cards, or credit cards. There is a $20 fee for returned checks, which the study abroad office adds to a student's PAWS account.

Deposit Payment: $250 (includes $50 application fee)
Your deposit must be paid in full by a program's application deadline in order for your application to be considered complete (for security purposes, the study abroad office processes all received payments as soon as possible). If you are not accepted for participation or the program to which you have applied is cancelled, the full amount of your deposit will be refunded to you 2-4 weeks after notification.

Program Confirmation:
You will receive an email from the study abroad office after acceptance into a program.  Included in the materials will be many important documents, including a commitment button.  The date by which one needs to commit varies by program.


Withdrawal Policies

If circumstances require you to withdraw from a program prior to your commitment please withdraw your via your online application.  If circumstances require you to withdraw after you have committed to your program, you must contact the CIE study abroad office in writing (print or e-mail acceptable) for your withdrawal to be considered official.  Your message must (1) be dated, (2) explain why you are withdrawing, and (3) include the address to which you want your refund mailed, if applicable, after recoverable and non-recoverable costs have been determined.  If eligible, refunds typically take 2-4 weeks to process.  CIE's study abroad office will assist you with any administrative matters resulting from your withdrawal.

Withdrawal after Application
If you withdraw from a program after application but prior to acceptance, you will forfeit the $50 application fee but will be refunded the remaining $200 you paid with your deposit.

Withdrawal after Acceptance
If you withdraw from a program after application and acceptance but before commitment, you will forfeit the $50 application fee but will be refunded the remaining $200 you paid with your deposit.  UWM reserves the right to withdraw you from a program if, after acceptance, you fail to commit.  In this case, you will forfeit the $50 application fee.

Withdrawal after Commitment
Application deposits ($250) become non-refundable after your commitment. With your program commitment you are signing a contract with UWM to study abroad and to pay for the full cost of the program. After submitting your commitment, any subsequent withdrawal from the program, for any reason will result in your paying all non-recoverable program costs associated with the program. Recoverable costs are those that the university or vendors are able to refund to you. If the CIE study abroad office has purchased your CISI (Cultural Insurance Services International) insurance, which generally happens immediately after commitment, this fee will not be refundable.  Generally, the closer to departure you withdraw, the less likely it is that costs will be recoverable. The CIE study abroad office makes every attempt to recover program charges to minimize the financial impact of withdrawal. The full program fee is non-refundable once you depart and begin your program.

Students who indicate on their Financial Aid Authorization form that they will make program payments using financial aid and subsequently withdraw from the program are held accountable for all non-recoverable costs. UWM reserves the right to withdraw you from a program if you fail to attend the general and site specific orientations.

Special Circumstances for Withdrawal/Refund Pertaining to Program Cancellation
Special circumstances (epidemic, earthquake, tsunami, political unrest, U.S. Department of State Travel Warning, etc.) may result in UWM officials cancelling a program before departure or while it is in progress.

  • If a student decides to withdraw or UWM cancels an education abroad program prior to departure all recoverable costs will be refunded.
  • If a student decides to withdraw or UWM cancels an education abroad program while in progress all recoverable costs will be refunded, and every effort will be made to complete the academic program on campus.

Veteran's Benefits

The Center for International Education encourages individuals receiving veterans’ benefits to explore UWM's many education abroad opportunities. Depending on the kind of education benefits a veteran receives, all or some of their study abroad fees may be paid.  Because legislation relating to veteran benefits has changed frequently in the last few years, UWM veterans interested in studying abroad are encouraged to be in contact with staff in the UWM Military Education Benefits Office (http://www4.uwm.edu/mebo/) to find out how their benefits can be applied to study abroad.


Study Abroad and Employer Benefits

The Center for International Education encourages individuals receiving employer benefits to study abroad.  Study abroad programs and Non-UWM programs are not tuition based, they are based on a program fee for the whole program.  UWM exchange programs are tuition based.   For study abroad programs and non-UWM programs this is usually a very important fact to keep in mind if your employer is paying for your tuition because these programs will not generate tuition. 

If you're participating in a study abroad program your program fees will be posted to your PAWS account in four different categories: Academic Expenses, Faculty Expenses, Student Expenses, and Study Abroad Fees.  Academic Expenses are in lieu of tuition and include faculty salary and any additional academic fees related to your program.  Faculty Expenses include your share of the program leader's expenses, such as flight, lodging, transportation, insurance, etc.  Student Expenses include student expenses that are not academic in nature such as flight, lodging, transportation, excursions, insurance, meals, etc.  Study Abroad expenses are charged by the CIE Study Abroad Office, including administrative fees.  This explanation should help your employer establish which fees might be covered by your employer benefits in lieu of tuition. 

Employer benefits and tuition reimbursement policies vary from employer to employer.  You can use the charges listed on your PAWS account to inform your employer to about program fees that may be covered.  We highly encourage you meet with your employer to discuss their specific requirements for your employer benefits prior to applying to a study abroad program.


Non-UWM Students Studying Abroad on UWM Programs

The CIE study abroad office welcomes non-UWM students to apply to many UWM sponsored study abroad programs. Non-UWM students are not eligible to apply for UWM exchange programs.

Non-UWM students are registered as visiting UWM students and receive a PAWS (Panther Access to Web Services) account. Program fees are charged to this PAWS account, from which students can make online check, debit, and credit card payments.

All program application and payment deadlines apply to non-UWM students. Non-UWM students who enroll in a UWM study abroad program automatically have a hold placed on their account to ensure payment. Once payment is made in full, contact the CIE study abroad office and ask for the hold to be removed so you may order your official transcript.