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Cost

Program Fees

Program costs differ by program type (described below). Regardless of the program type, the Study Abroad office posts all program costs directly to your UWM PAWS (Panther Access to Web Services) account for payment. Financial aid may be used to pay for all Education Abroad programs.

Study Abroad Programs

Students participating in a study abroad program are charged a comprehensive fee. This fee typically includes all major expenses related to the operation of the program, such as faculty salary, student and faculty housing, local transportation, and entrance fees. International air travel, food, and housing costs may be included in some programs but not in others. These fees differ by program, so it is important to carefully review the details of the program you are interested in to ensure you understand exactly what is and is not covered by the comprehensive fee. In addition to the comprehensive program fee, study abroad participants will be charged application and administration fees, and must purchase international health insurance (You will give this money to the Study Abroad Office and they will make the purchase for you). Combined, all of these charges make up your program's total cost.

Exchange Programs

Unlike the study abroad programs, there is no program fee. Instead participants pay regular UWM tuition plus application and administration fees, as well as the cost of international health insurance (You will give this money to the Study Abroad Office and they will make the purchase for you). Combined, all of these charges constitute your program's total cost.

Non-UWM Programs

Participating UWM students in non-UWM programs pay the program provider's comprehensive fee, the UWM application and administration fees, and the cost of international health insurance (You will give this money to the Study Abroad Office and they will make the purchase for you). Combined, all of these charges constitute your program's total cost.

Important: Students who participate in non-UWM study abroad programs and do not work through the Study Abroad Office:

  • Will not be able to use financial aid to pay for host institution program fees.
  • Will not remain enrolled at UWM while abroad.
  • Will not receive credit for their experience abroad until the Study Abroad Office has processed their transcript after the program has ended. There will be an additional $250 fee for this service.
  • May not receive credit for their non-UWM program if the program does not have proper accreditation.

Independent Internship, Study or Research

Participating UWM students pay the host sites placement fee, if applicable, plus UWM administration fees, and the cost of international health insurance (You will give this money to the Study Abroad Office and they will make the purchase for you). Combined, all of these charges constitute your program's total cost.

Application, Administrative, Late, and Differential Fees

Fees support the operation of the Study Abroad Office at UWM. All fees are subject to change and are non-negotiable.

Application Fee

A $50 application fee is charged to every student applying for a UWM study abroad, exchange or non-UWM sponsored program. This fee is separate from your program cost and administrative fees and is not applied to the overall charges for your program. The application fee is refunded if:

  1. You are not accepted for participation
  2. The program you apply for is cancelled

Application fees cover administrative costs associated with processing applications.

Administrative Fees

Administrative fees are charged to all students participating in study abroad, exchange, or non-UWM sponsored programs. Administrative fees cover the following services:

  • Program and academic advising
  • Passport and Visa guidance
  • Scholarship assistance (if applicable)
  • Maintaining UWM enrollment status while you are studying abroad
  • Facilitating financial aid eligibility
  • Assisting with pre-approved credits
  • Pre-departure orientation
  • Site-specific orientation
  • Embassy registration
  • Monitoring world events and the U.S. State Department reports on program locations
  • Emergency assistance while abroad (if needed)
  • Post-program transcript processing
  • Post-program evaluation

The administrative fee amount is posted to your PAWS account and is based on the length and type of program you are participating in.

Study Abroad Administration Fees:*

  • Academic Year: $1, 140
  • Fall/Spring Semester: $570
  • UWinteriM/Summer Term: $370

Exchange Administration Fees*

  • Academic Year: $1,140
  • Fall/Spring Semester: $570
  • UWinteriM/Summer Term: $370

Non-UWM Sponsored Administration Fees*

  • Academic Year: $1,140
  • Fall/Spring Semester: $570
  • UWinteriM/Summer Term: $370

Independent Internship, Study or Research Fee

  • All Academic Terms: $100

Non-Credit Group Travel Fees:

  • All Academic Terms: $200

*Totals do not include the $50 application fee.

Deposit Payment and Program Confirmation Policies

There is only one program payment made directly to the Study Abroad Office. A deposit payment is turned in to the Study Abroad Office in Pearse Hall 166 (or online) at the time of application. After acceptance to a program, every student commits to the program via their online application. The commitment is a legal document authorizing the full remaining amount of the program fees to be posted to your PAWS account according to the date listed on your program page. Payment of the balance must be handled through the UWM Cashier's Office in Mitchell Hall 285. Please consult with their website for a list of payment methods and an address for sending payments to that office: http://www.bfs.uwm.edu/fees/default.htm. Deposit and confirmation policies are not negotiable.

Deposit Payment

The $250 (includes $50 application fee) deposit must be paid in full by the program's application deadline in order for your application to be considered complete (for security purposes, the Study Abroad Office processes all received payments as soon as possible). If you are not accepted for participation or the program to which you have applied is cancelled, the full amount of your deposit will be refunded to you 2-4 weeks after notification.

The Study Abroad Office only accepts personal checks or money orders (made payable to "UWM") or credit/debit payment via the online application for deposit payment. Money orders can be obtained at any bank, even if you are not a member, for a fee. The Study Abroad Office DOES NOT ACCEPT CASH. There is a $20 fee for returned checks, which the Study Abroad Office adds to the student's PAWS account.

Program Confirmation

You will receive an e-mail from the Study Abroad Office after acceptance into a program. Included in the materials will be many important documents, including a commitment button. The date by which one needs to commit using this button varies by program and will be listed in the acceptance e-mail.

Late Fees

The Study Abroad Office is committed to making the pre-departure study abroad process as easy and efficient as possible. To do this, we need students' cooperation. Failure to meet deadlines causes problems with course registration, financial aid and scholarship awards, student visa application, in-country housing, transportation, and academic arrangements. Missing deadlines also creates unnecessary work for faculty program leaders, the Study Abroad Office, as well as our partner organizations and institutions abroad.

Students are charged a $50 late fee if they apply to a program after its scheduled application deadline in addition to the standard, non-refundable $50 application fee.

An additional $50 late fee is charged to confirmed program participants if they fail to complete the mandated UW-System pre-departure general orientation or if any of the required forms and documents are not received by the program's deadline. These forms include:

  • Risk and release
  • Behavior guidelines
  • Medical self-assessment
  • Passport copies
  • Address
  • Other forms as required by individual programs (as noted in confirmation materials at time of acceptance)

Late fees will be added directly to students' PAWS accounts. A hold will be placed on students' university records if they fail to pay late fees. Contact the Study Abroad Office to release holds after completing program payments.

Differential Fees for Non-Resident and Graduate Students

UW-System policies require non-Wisconsin residents and graduate students to pay special differential fees to participate in Education Abroad programs.

These fees include:

  • Non-residents: $200
  • Graduate Students: $200

If applicable, differential fees are added to the total cost of the program. For example, an additional charge of $400 would be added to the total program cost for a non-resident, graduate student.

Program Payment Deadlines and Withdrawal Policies

Program Payment Deadlines

Payment deadlines differ from porgram to program. Failure to pay for your program by its posted payment deadline will result in a hold being placed on your university record. Having a hold means you can not register for classes, order an official transcript, or graduate.  After you have completed the payment in full, you may contact the Study Abroad Office to have the hold removed from your record immediately.

Academic Year Programs

Program costs and fees are calculated as a total cost for the entire year, which is then divided into two halves. The first half of your program charges are posted to your PAWS account at the beginning of the Fall semester, and the remainder is posted to your PAWS account at the beginning of the Spring semester. Payments you have already made will be posted to your PAWS account during the Fall semester, minus the $50 application fee.

Fall and Spring Semester Programs

Payment for Fall and Spring semester programs are due no later than the first day of the respective UWM semester. For example, if you will be abroad for the Fall 2013 semester, your payment is due the day Fall 2013 classes begin at UWM.

UWinteriM and Summer Programs

Payment for UWinteriM and Summer programs is due no later than the program's start date.

Withdrawal Policies

If circumstances require you to withdraw from a program prior to your commitment, you may withdraw via your online application. If you withdraw after you have committed to your program, you must contact the Study Abroad Office in writing (print or e-mail acceptable) for your withdrawal to be considered official.

Your message must:

  1. Be dated.
  2. Explain why you are withdrawing.
  3. Include the address to which you want your refund mailed, if applicable, after recoverable and non-recoverable costs have been determined.

If eligible, refunds typically take 2-4 weeks to process. The Study Abroad Office will assist you with any administrative matters that result from your withdrawal.

Withdrawal after Application

If you withdraw from a program after application but prior to acceptance, you forfeit the $50 application fee, but will be refunded the remaining $200 of your deposit.

Withdrawal after Acceptance

If you withdraw from a program after application and acceptance but before commitment, you forfeit the $50 application fee, butyou will be refunded the remaining $200 of your deposit. UWM reserves the right to withdraw you from a program if, after acceptance, you fail to commit. In this case you forfeit the $50 application fee.

Withdrawal after Commitment

Application deposits ($250) become non-refundable once you have committed to the program. With your program commitment, you are signing a contract with UWM to study abroad and to pay the full cost of the program. After submitting your commitment, any subsequent withdrawal from the program, for any reason, will result in your paying all non-recoverable program costs associated with the program. Recoverable costs are those that the university or vendors are able to refund you. If the Study Abroad Office has already purchased your Cultural Insurance Services International (CISI) travel insurance, which generally happens immediately after commitment, this fee will not be refundable. Typically, the closer to departure you withdraw, the less likely it is that costs will be recoverable. The Study Abroad Office makes every attempt to recover program charges to minimize the financial impact of withdrawal. The full program fee is non-refundable once you depart and begin your program.

Students who indicate on their Financial Aid Authorization Form that they will make program payments using financial aid and subsequently withdraw from the program are still held accountable for all non-recoverable costs.

UWM reserves the right to withdraw you from a program if you fail to attend the general and site-specific orientations.

Special Circumstances for Withdrawal/Refund Pertaining to Program Cancellation

Special circumstances (epidemic, earthquake, tsunami, political unrest, U.S. Department of State travel warning, etc.) may result in UWM officials cancelling a program before departure, or while it is in progress.

  • If a student decides to withdraw or UWM cancels an education abroad program prior to departure, all recoverable costs will be refunded.
  • If a student decides to withdraw or UWM cancels an education abroad program while in progress, all recoverable costs will be refunded and every effort will be made to complete the academic program on campus.