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CMS • UWM's Content Management System

Web Site Management Made Easy

Glossary of Terms

A glossary of Web terms is available. These terms provide context for both general Web site development and development and/or migration of Web sites to UWM's CMS

Glossary of Terms - CMS | See Also General Web Terms

Approver
Approvers are individuals who publish content to the Web page. When content is submitted for publication by an author, one approval is required for each user or group who may have various levels of approval rights for the content. When approval rights are assigned to a specific user, the content cannot be made public without an approval from that user. For approvals assigned to a group, any member of the group may approve the content. If there are various levels of approval needed, once the first level of approval has been granted, the next level of approvers will be notified via e-mail and through the Pending Actions list, that changes require their approval. This process continues until all levels have signed off on the changes.
Author
Individual who writes the content. The author mode is where the initial creation of the page takes place.
Contacts
Provides users information about related reference documents, subject matter, last modified and expiration dates, past versions and more.
Document Information
Displays information about the content on the page such as document title, description, category, status, publication date, archived versions, date created, date last updated, creator, owner, locked by, other contributors, security and entry into usage statistics.
Edit
This is the area where changes can be made to the initial pages created in UWM's CMS.
External Page
Pages not created in UWM's CMS but can be uploaded to UWM's CMS; they then become part of the Web site.
Image Gallery
A repository for the images uploaded; instead of searching all existing images up on the site (server), the Image Gallery search provides ways to narrow the search, allowing a user to quickly and easily find the images needed; user may sort based on site, category, keyword and/or owner, as well as private, public or all images in the Image type field. There is a public section for common images, i.e., those that can be shared throughout the entire CMS; and a private section for restricted images.
Keyword
Specific words or phrases that identify a specific page of content; assigned when an author creates a page, either by entering the keywords or choosing them from an existing published list.
Keyword View
Alphabetical listing of all the pages or uploaded documents associated with that particular keyword; can help users access pages of a similar subject.
Knowledge Map
Menu that allows a user to manage content creation; contains various functions (see below) *ADD PICTURE*
My Pages
Provides the current user with a list of all pages, templates and uploaded files for which he/she is the owner.
Page Finder
Used to find and access all the pages that an individual is currently working on and pages that have been completed; also helps in finding and accessing pages that have been created by other users.
Page and Template Management
Allows page properties and template creation, renaming and moving pages.
Page Set
Groups of related pages; used when subject matter necessitates that the related pages be grouped and managed collectively as a whole; pages within the Page Set are organized in a logical sequence, and can be reordered at any time and new pages can be added or deleted to the set, with the navigation between and amongst the various pages kept up-to-date, automatically.
Pending Actions List
A user's "to-do" list; provides a list of work that is outstanding or pending an individual user's action.
Read
Gives user an opportunity to view a current Web page in progress in the way that a visitor to the page would see it (without UWM's CMS updating icons).
Referring Pages
Provides a way to see all of the pages that have referring links to the current page by displaying a list of the pages that contain links to the current page; is helpful when moving or deleting a page is being considered; is accessed from the Knowledge Sharing and Discovery menu.
Subscription
Way for users, who are interested in a specific subject or rely on certain content on a routine basis to be notified when the information has changed; notification can either be made via e-mail and/or Pending Actions.
Template Hierarchy
A listing of the templates from which the current page is derived, as well as all of the pages that derive from the parent template; useful for determining which pages originate from any given template.
View Mode
Controls the different ways that a user can view a page; user may see rights to read, author, approve or edit; each view mode gives a user different options for interacting with the page content.

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Accessibility
The ease in which Web pages can be used by individuals with disabilities (e.g. those with visual, hearing, motor skills, cognitive, or seizures impairment); Section 508 of the Rehabilitation Act outlines the standards that require federal agencies to comply with to make electronic and information technology accessible to those with disabilities.
CMS Roles
The identification of CMS users by their role in creating and updating content. CMS roles include:
Caching
A procedure whereby Web pages and images are stored so that subsequent requests for the information can be met without reassembling the page. Caching is done to reduce bandwidth, server load and lag time when a Web page is accessed.
Cascading Style Sheets (CSS)
A set of instructions on how content (colors, fonts and layouts, etc.) appears on a Web page that is consistent throughout the entire site. CSS uses a priority scheme to determine which style rules apply; use of CSS reduces the size and complexity of document code.
Content
Elements that make up a Web page including text, documents (Microsoft Word documents, PDFs, PowerPoints), images, rich media (video, audio).
Content Management System (CMS)
Software that provides efficiencies in creating and updating Web content; functions include the ability to:
  • identify users and assign them roles and responsibilities
  • define workflow tasks
  • track and manage multiple versions of content
  • publish content to a repository to support content access through search and retrieval
Content Reuse
The ability to publish content in multiple Web pages and structure the content to fit the use; e.g., publishing a press release that can be repurposed and appear on your public Web site, intranet site, other public sites.
Drag and drop
The action of moving a virtual object from one place to the other; a typical drag and drop procedure involves pressing and holding down a button on the mouse or computer to grab the object, pulling the object (while still holding down the button on the mouse/computer); and then releasing the object in the new location by releasing the mouse/computer button.
Drop-down menus
List of navigation links that unfold vertically when you click or do a mouse roll-over.
Flash
Format used to create animation or interactive content on the Web.
HTML (HyperText Markup Language )
A coding language used to identify how content is presented on a Web page. HTML can be used to denote certain text as headings, paragraphs, lists; define presentation of the text such as font, color, bold, italics, etc.
Internet
The worldwide, publicly accessible network of interconnected computer networks that transmit data by satellite and telephone.
Intranet
A private computer network that uses interconnected networks that can be accessed only by an authorized set of users (for example, an internal Web site used by employees of a University department).
JavaScript
A coding language that allows functionality on the Web page; e.g., opening a new window in a Web page, changing the appearance of buttons when the mouse is run over the button, etc.
Keywords
Terms used to define Web site content; used by search engines; should be common words used by the audience (visitors to the site), not jargon used by the organization.
Metadata
A description of data; e.g., an image file might have metadata that describes dimension, size, creation data, keywords and description; metadata allows data to be searchable based on criteria.
Pop-up links
Links that are seen when the mouse is rolled-over them.
Operating System (OS)
A computer program that manages the hardware and software resources of a computer performing basic tasks such as controlling and allocating memory, prioritizing system requests, controlling input and output devices, facilitating networking, and managing files. Commonly known systems are Windows XP, Mac OS X, Linux.
Template
The frame of graphics that surrounds the content on a Web page; separates the content from the Web presentation of that content. Templates often have the site name, recurring links, contact and copyright information.
Usability
The ease in which visitors to a Web site can find content and navigate the site. Usability takes into consideration who will be using the Web site, the type of information they will want to find, how they will be using the information, the functions the user (vs. their computer) will perform, how quickly the site can provide visitors with what they need to do.
Vanity URL
Web address that is simplified so that it is easy to remember and use by the audience (For example, the UWM Graduate School's UTL is http://www.uwm.edu/Dept/Grad_Sch/. With a vanity URL it can be advertised as: www.gradschool.uwm.edu. Vanity URLs are assigned by I&MT.
Versioning
Managing multiple editions of the same information that vary from the original.
Web Browser
A software application that allows the display and interaction of a Web page. Common browsers are Internet Explorer, Apple, Netscape, Mozilla, Firebox, Safari, Opera.
Wizard
An interactive computer program that uses step-by-step dialogs to lead a user through completion of a complex task.
Work flow
The cycle of Web updating which can include creation, review, editing, publishing and maintenance.
XML
A markup language used to define the structure of a document or how a page is formatted; may use code such as <heading>, <body>, etc.; xml makes it easier to share, reuse and integrate content.

Last modified on January 10, 2007