University of Wisconsin–Milwaukee

Recruitment
AIMSClassifiedPermanentRecruitmentChecklist

All Classified Recruitments are now completed in Applicant Information Management System (AIMS) Resources

Create a posting in AIMS (How to)

1. You can create a new posting from the Postings menu by clicking on the orange Create New Posting button.

2. You will have two options for creating a posting.

a. Create from Template-allows you to create brand new posting

b. Create from Posting-allows you to create from a previous posting

3. If you Create from Template, you will then search for the position that you want to create the posting for. You can search by Official Title or Title Code.

4. Once you have found the title that you will be using for your posting, use the Actions menu on the far right to Create From. When you hover over Actions, you will see the drop-down menu appear

5. On the new posting page, you will select the Department (if you have access to multiple departments) and set the Applicant Workflow to Application Submitted. Once this is done you can click on Create New Posting to move forward to your posting details.

6. To create a posting from a previous posting, you can search for that posting by Position Number. You will only be able to create from a previous posting, if you had access to that posting previously. Follow the steps on Pages 5 and 6 once you have found your position to move forward with the posting

 Request to Recruit (completed by Originator/Supervisor)

Complete Posting Details Tab

Indicate documents Applicants need to submit for application (e.g., resume, cover letter, etc.)

Upload appropriate recruitment documents on Documents Tab

Position Description

Position description with cover sheet signed by first line supervisor

Electronic copy of position description emailed to PREP

Organizational Chart

Performance Standards (guidelines)

Interview Questions

OSER Resources Guide

Behavioral Based Interviewing

Recruitment Justification (if required by your division)

Salary Justification Criteria (for broadbanded classifications) (Contact your Personnel Representative or HR Specialist for compensation analysis, if needed.)

Confidential Exclusion Analysis Form (if applicable)

Supervisory Exclusion Analysis Form(if applicable)

Management Exclusion Analysis Form (if applicable)

Complete Budget Tab

Add Posting Specific Questions (please work with your HR contact to create these)

Create a Guest User Account (it is best to create an account at this point, than to try to create one at a later date. Guest user log in cannot be changed, but you may change the password.

Forward to Director/Department Chair for review and approval

Note: IT positions must be reviewed by UITS prior to submission (contact Anthony Quintero, ext. 6804, quintero@uwm.edu)

Criminal Records Check

All positions require a criminal background check. Please read: Job Applicant Conviction and/or Pending Charges Records Review, Policy and Procedures.  

Please send the following information to the PREP who will send the Criminal Records Check Letter and the Applicant Supplement form:

• The employees full name, address and
• Job position title

HiringProposal (completed by Originator/Supervisor) (Guide)

If the selected applicantapplied usingWisc.Jobs,instructthemto create anAIMSaccountby visiting https://jobs.uwm.edu/and clickingon “Create an Account.”(Note:have the candidate notify you that they have completed this step, you can notify HR, and they willthenapplythemto the position.)

Selectappropriate ReportsofAction(Disposition Statuses) forcandidates, ensuringrecommended candidatehas status of  “Requestto Extend Offer”

InitiateHiringProposalandcomplete appropriate information for recommended candidate

Upload AlphabeticalListofCertifiedCandidates withReports ofAction,WrittenHiringJustification, andother appropriate documents (if required byDepartment).

Forwardto Director/DepartmentChairforreview andapproval

Send regret letters for non-selected candidates after the recommended candidate has started employment