Classified Staff
Many of these forms are available for downloading from Human Resources
Classified Reclass Request
Recruitment
Criminal Records Check
Letter of Offer
Appointment
Orientation Information and Documents
Classified Reclass RequestThe following forms should be submitted with the Reclass Request:
- Classification Analysis Form (2 copies)
- Old Position Description (1 copy)
- New Position Description (Include cover sheet with signatures of employee & supervisor)
- Supervisory Analysis Form (If supervisory position) -- Original
- 1 copy of your Organization Chart
- NOTE: If an employee initiated the request for an audit of their position, include a copy of a letter from the employee citing the reasons they feel their position warrants a classification review.
Recruitment
AIMSClassifiedPermanentRecruitmentChecklist
All
Classified Recruitments are now completed in Applicant Information Management
System (AIMS) Resources
Create
a posting in AIMS (How
to)
1.
You can create a new posting from the Postings menu by clicking on the orange
Create New Posting button.
2.
You will have two options for creating a posting.
a. Create from Template-allows you to create brand new
posting
b. Create from Posting-allows you to create from a
previous posting
3. If
you Create from Template, you will then search for the position that you want
to create the posting for. You can search by Official Title or Title Code.
4.
Once you have found the title that you will be using for your posting, use the
Actions menu on the far right to Create From. When you hover over Actions, you
will see the drop-down menu appear
5. On
the new posting page, you will select the Department (if you have access to
multiple departments) and set the Applicant Workflow to Application Submitted.
Once this is done you can click on Create New Posting to move forward to your
posting details.
6. To
create a posting from a previous posting, you can search for that posting by
Position Number. You will only be able to create from a previous posting, if
you had access to that posting previously. Follow the steps on Pages 5 and 6
once you have found your position to move forward with the posting Request to Recruit (completed by
Originator/Supervisor) Complete Posting Details Tab Indicate documents Applicants
need to submit for application (e.g., resume, cover letter, etc.) Upload appropriate recruitment
documents on Documents Tab Position
description with cover
sheet signed by first line supervisor Electronic copy of position description emailed to PREP Organizational
Chart Performance Standards (guidelines) Interview Questions Recruitment
Justification (if required by your division) Salary Justification Criteria
(for broadbanded classifications) (Contact your Personnel Representative or
HR Specialist for compensation analysis, if needed.) Confidential
Exclusion Analysis Form
(if applicable) Supervisory Exclusion Analysis Form(if applicable) Management
Exclusion Analysis Form
(if applicable) Complete Budget Tab Add Posting Specific Questions
(please work with your HR contact to create these) Create a Guest User Account (it
is best to create an account at this point, than to try to create one at a
later date. Guest user log in cannot be changed, but you may change the
password. Forward to Director/Department
Chair for review and approval Note: IT positions must be reviewed by UITS prior to submission
(contact Anthony Quintero, ext. 6804, quintero@uwm.edu) Criminal Records Check All positions require a criminal
background check. Please read: Job
Applicant Conviction and/or Pending Charges Records Review, Policy and
Procedures. Please send the following
information to the PREP who will send the Criminal Records Check Letter and the
Applicant Supplement form: HiringProposal (completed
by Originator/Supervisor) (Guide) If the selected
applicantapplied
usingWisc.Jobs,instructthemto
create anAIMSaccountby visiting https://jobs.uwm.edu/and clickingon
“Create
an Account.”(Note:have the
candidate notify you that they have completed this step, you can notify HR,
and they willthenapplythemto
the position.) Selectappropriate
ReportsofAction(Disposition
Statuses) forcandidates,
ensuringrecommended
candidatehas status
of “Requestto Extend
Offer” InitiateHiringProposalandcomplete
appropriate
information for recommended candidate Upload AlphabeticalListofCertifiedCandidates withReports ofAction,WrittenHiringJustification, andother appropriate documents (if required
byDepartment). Forwardto
Director/DepartmentChairforreview andapproval Send
regret letters for non-selected candidates after the recommended candidate has
started employment Approved to Extend Offer (completed
by Divisional HR/Personnel Representative) Send Offer Letter to
prospective candidate along with appropriate employment forms. (HR first drafts
offer letter and sends to Personnel Representatives; Hiring Proposal status
will be changed to “Approved to Extend Offer.”) Once offer letter has been
returned, Update Hiring Proposal status to “Offer Accepted” or “Offer
Declined,” as appropriate. o Offer
Accepted – Forward appropriate hiring paperwork to Human Resources o Offer
Declined – Initiate new Hiring Proposal or contact HR Representative regarding
further recruitment options. Termination or Resignation Advertising Underutilized recruitments must be
advertised outside of UWM. Please consult Human Resources for advertising
resources. Affirmative Action Statement For all position announcements (e.g.
mailers, WEB announcements), please use the following statement regarding UWM's
Affirmative Action Commitment: UWM
is an AA/EEO employer Student Right-to-Know and Campus
Security Act of 1990 Position announcements should
include the following language regarding the Student Right-to-Know and Campus
Security Act of 1990 (Clery Act, 34 CFR 668.41): If you need a shorter version for
brief position announcements, the statement should still reference the report
itself and where to get it, both electronically and in hard copy. For the UWM
Crime Statistics Report see http://www.cleryact.uwm.edu/, or call the Office
of Student Life at (414) 229-4632 for a paper copy.
If ads are placed for the recruitment the following two statements are required
by Human Resources:
For the UWM Crime Statistics Annual Report and the Campus Security Policy, see:
www.cleryact.uwm.edu
or call the Office of Student Life, Mellencamp Hall 118 at (414) 229-4632 for a
paper copy.
Orientation Information and Documents
- Introduction to Work Unit (functions and organizational chart of department) (provided to employee)
- UWM Organizational Chart (provided to employee)
- Finance and Administrative Affairs' Divisional Organizational Chart (provided to employee)
- Classified Work Rules (provided to employee)
Work Expectations (hours, work product, punctuality, attire, personal use of resources, and breaks; to be consistent within unit); Procedures for Reporting Late or Absent (to be consistent within unit)
- Finance and Administrative Affairs' Strategic Plan (provided to employee)
- Confidentiality Agreement (necessary for positions that involve confidential information; copy provided to employee)
- Benefits Summary (provided to employee)
- How to Track Time: Payroll Distribution Schedule (provided to employee)
- Discriminatory Conduct Policy (provided to employee)
- FMLA Leave Information (provided to employee)
- Reasonable Accommodation Policy and Procedures (provided to employee)
- Unemployment Insurance Disclosure on Excessive Absenteeism and Tardiness Without Prior Notice (provided to the employee)
- Employee Resources (provided to employee)
- Staff ID Card: ID cards are issued at Mellencamp Hall, the employee will need to be entered in the system and have a picture ID for verification.
- Driver's Authorization Form (provided to employees expected to travel)
- How to Establish an ePather ID (needed to obtain email address)
