Classified Project Appointments
Classified project appointments are positions created to function on specific projects that must be planned undertakings of a non-permanent nature which are different from the regular workload of the unit.
Project Appointment Rules
- Cannot exceed four years in duration.
- Appointing authorities can make appointments to project positions without using a formal referral system or examination, if approved by UWM's Department of Human Resources or OSER.
- The position must be posted on WISCJOBS for 3 days.
Conditions of Employment
- Same appeal and grievance rights as permanent non-represented employees except project employees cannot appeal or grieve any termination actions.
- No transfer, promotion, layoff, reinstatement, restoration or displacement rights.
- Required to work 600 or more hours per year.
- Eligible for the following employee benefits:
- Vacation: Earned at the rate of 80 hours per year for non-exempt or 120 hours per year for exempt, prorated if the employee works less than full-time or it the appointment is terminated before the end of the year. Unused but earned vacation is paid out upon termination, and paid but unearned vacation is deducted from the final paycheck. Vacation leave may only be used after completion of the first six months of the appointment.
- Sick Leave: Sick leave accrues at the rate of four (4) hours for each 80 hours worked and is prorated for less than full-time employment. It may not be used before it is accrued, and unused sick leave is not paid out upon termination.
- Leave of Absence: Cannot be granted, except as required under the Family Medical Leave Act.
- Holidays: Eligible immediately upon appointment.Personal Holidays: Three (3) personal holidays per year are available for use immediately upon appointment. If the first six months of employment are not completed, all personal holiday time used but unearned is deducted from the final paycheck.
- Insurance Coverage: Eligible to participate upon appointment. State contributions begin after six (6) months.
- Retirement: Participation in the Wisconsin Retirement System begins upon appointment.
The following forms should be submitted to the Vice Chancellor's office for a Project Recruitment:
You must address all 7 of the project guidelines, in writing, and include this information with the recruitment paperwork: (Doc)
- How long is the proposed appointment? The duration of the proposed project position should be used as a guideline or starting point for deciding whether to make a permanent or project appointment. Generally, project appointments are appropriate when the duration of the project position is expected to be 24 months or less. Permanent appointments should be considered when the proposed project position is for more than 24 months.
- Is the project position likely to be funded beyond the project's initial expected ending date? If yes, then a permanent appointment is likely to be appropriate.
- Is this project likely to continue as an on-going, regular or permanent function of the agency or employing unit? If yes, then a permanent appointment is likely to be appropriate.
- Are there financial or time requirements associated with initiating or completing the project? For example, is there a likelihood of a funding loss if this position is not filled by a certain date? If yes, then a project appointment is likely to be appropriate.
- Are the duties of the proposed project position closely related to on-going, permanent or regular functions of the agency or employing unit? If yes, then a permanent appointment is likely to be appropriate.
- Is there enough agency or employing unit turnover in the occupational area of the project position so that the appointee could be easily absorbed into the work force when the project is completed or terminated? When answering this question, agency personnel should consider the probability or likelihood of layoff. If yes, then a permanent appointment is likely to be appropriate.
- Are there any other factors that the agency considered in making its decision?
- Form A -- Original
- Hiring Justification Form -- Original
- Position Description -- Original and an electronic version, preferably in MS Word
- Organization Chart -- Original
- Performance Standards (form) Performance Standards (example)-- Original
- Recruitment Plan -- Original
- Supervisory Analysis Form (If position supervisory.) -- Original
- Request for Confidential Status (If confidential status is requested.) -- Original
- Termination or Resignation letter of previous incumbent and Director's acceptance of resignation letters. -- 1 copy
- Sample of Low Dollar Order/External Requisition (if exam development will be required. Send to Pre-Audit.) -- 1 Form Set
Underutilized recruitments must be advertised outside of UWM. Please consult Human Resources for advertising resources.
If ads are placed for the recruitment the following two statements are required by Human Resources:
Affirmative Action Statement
For all position announcements (e.g. mailers, WEB announcements), please use the following statement regarding UWM's Affirmative Action Commitment:
UWM is an AA/EEO employer
Student Right-to-Know and Campus Security Act of 1990
Position announcements should include the following language regarding the Student Right-to-Know and Campus Security Act of 1990 (Clery Act, 34 CFR 668.41):
For the UWM Crime Statistics Annual Report and the Campus Security Policy, see: www.cleryact.uwm.edu or call the Office of Student Life, Mellencamp Hall 118 at (414) 229-4632 for a paper copy.
If you need a shorter version for brief position announcements, the statement should still reference the report itself and where to get it, both electronically and in hard copy. For the UWM Crime Statistics Report see http://www.cleryact.uwm.edu/, or call the Office of Student Life at (414) 229-4632 for a paper copy.
The Sample Recruitment polling letter Classified Recruitment Polling Letter (Word Document) (new 12/27/00) must be sent to all candidates on the recruitment list. Candidates must be given adequate time to respond. (At least 7 days.)
Recruitment & Selection
- Signed Referral Memo (must contain reasons for hire and non-hire) -- Original
- Classified Staff Position Candidate Referral (Signed by Supervisor) -- Original
- Alphabetical List of Certified Names (With "Report of Action" column completed.) -- Original
Criminal Records Check
All positions require a criminal background check. Please read: Job Applicant Conviction and/or Pending Charges Records Review, Policy and Procedures.
Please send the following information to the PREP who will send the Criminal Records Check Letter and the Applicant Supplement form:
- The employees full name, address and
- Job position title
Letter of Offer
When Criminal Records Check is complete, the Letter of Offer is sent to the candidate with the following attachments to be returned within 5 days from receipt:
- W-4 (Tax Withholding Form) -- Original
- I-9 (Must be completed within 3 days of start of work.) -- Original
- Direct Deposit (ACH) (Direct Deposit) -- Original
- Selective Service Compliance Form (Must be completed on or before the first day of work.) -- Original
- Employee Self Identification Form -- (Must be completed on or before the first day of work.) -- Original
- Signed letter of offer -- Original
- Add a Person Form
- Hire a Person w/a Position
- Funding Form
- Employee Approver Form
Orientation Information and Documents
- Introduction to Work Unit (functions and organizational chart of department) (provided to employee)
- UWM Organizational Chart (provided to employee)
- Finance and Administrative Affairs' Divisional Organizational Chart (provided to employee)
- Classified Work Rules (provided to employee)
Work Expectations (hours, work product, punctuality, attire, personal use of resources, and breaks; to be consistent within unit); Procedures for Reporting Late or Absent (to be consistent within unit)
- Finance and Administrative Affairs' Strategic Plan (provided to employee)
- Confidentiality Agreement (necessary for positions that involve confidential information; copy provided to employee)
- Benefits Summary (provided to employee)
- How to Track Time: Payroll Distribution Schedule (provided to employee)
- Discriminatory Conduct Policy (provided to employee)
- FMLA Leave Information (provided to employee)
- Reasonable Accommodation Policy and Procedures (provided to employee)
- Unemployment Insurance Disclosure on Excessive Absenteeism and Tardiness Without Prior Notice (provided to the employee)
- Employee Resources (provided to employee)
- Staff ID Card: If this employee is new to UWM issue them a University of Wisconsin-Milwaukee I.D. at the Photo Area in Mellencamp Hall. The employee must be in the system to receive an ID.
- Driver's Authorization Form (provided to employees expected to travel)
- How to Establish an ePanther ID (needed to obtain email address)