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Resignation -- CHECKLIST OF ISSUES TO ADDRESS

  1. Discuss with employee when his/her last day will be. Take into account any leave issues. Contact divisional office for verification of leave balances if needed.
  2. Obtain a written resignation from the employee. Accept the resignation in writing (must be signed by either Director, the Administrative Officer, or Vice Chancellor Christy Brown.) Sample of Letter of Acceptance of Resignation

    Suggested Wording for Letters Acknowledging Terminations as it relates to informing the employee of your reasons for copying Human Resources on the letter acknowledging their termination.

    Whenever employees terminate, regardless of reason (e.g. resignation, retirement), the appointing authority sends a letter acknowledging the termination. To that end, the following wording (may be modified but not substantively altered) should be included in all letters that acknowledge terminations:

    We are interested in learning more about your experiences at the University of Wisconsin - Milwaukee. For this purpose, the Department of Human Resources conducts an annual survey of those who have left the University. You can expect to receive the survey in the month of July and your response will help us to improve. If you prefer to speak to someone directly about your experiences, please contact the Department of Human Resources (414-229-4463) to schedule a meeting with the Director.

  3. Forward a copy of the written resignation and the acceptance letter to the Direcector of Personnel, Linda Woods in Finance and Administrative Affairs.
  4. If person is unclassified appointment, contact Jerry Tarrer for completion of PA. If person is classified, the HR copy of the resignation letter is the notification required for the HR Benefits Offices to calculate leave payouts.
  5. Be sure to collect all keys, UWM credit cards, calling cards, cell phones, copy keys, etc. If employee has purchasing credit card, return the card to Jerry Tarrer.
  6. Be sure employee removes all personal property from his/her locker, desk, offices, etc.
  7. At your discretions, conduct an exit interview.
  8. Consider canceling employee's logins to various campus computer systems. If you need assistance here contact Jerry Tarrer.

Termination -- CHECKLIST

The main objective is to treat the employee with dignity and respect. Be sure the employee has been given the opportunity to improve, if there is a performance problem. It is best to document these efforts.

  1. Discuss the termination plans with your director or the UW Human Resources Manager in Finance and Administrative Affairs before taking action.
  2. Write a termination letter. See examples below
  3. Hold a meeting with the employee at which time you will issue them their termination letter. If you wish employee to work the day you plan on issuing them the termination letter hold the meeting near the end of the day.
  4. Following the meeting be sure to collect all keys, UWM credit cards, calling cards, cell phones, copy keys, etc.
  5. Be sure employee removes all personal property from his/her locker, desk, offices, etc.
  6. Allow employee to leave work for the rest of the day.
  7. Cancel employee's logins to various campus computer systems. If you need assistance here contact Jerry Tarrer.