Student Employees
Many of these forms are available for downloading from Human Resources
Recruitment
If ads are placed for the recruitment see the comments under Classified Recruitment Documents Required.
Criminal Records Check
All positions require a criminal background check. Please read: Job Applicant Conviction and/or Pending Charges Records Review, Policy and Procedures.
Please send the following information to the PREP who will send the Criminal Records Check Letter and the Applicant Supplement form:
- The employees full name, address and
- Job position title
Appointment
Letter of Offer (copy given to student; original retained by department). Unit determines appropriate title and wage; use Student Handbook Job Classification and Wage Level Guidelines section.
Submit to PREP
Orientation Information and Documents
- Introduction to Work Unit (functions and organizational chart of department) (provided to employee)
- UWM Organizational Chart (provided to employee)
- Finance and Administrative Affairs' Divisional Organizational Chart (provided to employee)
- Work Expectations (hours, work product, punctuality, attire, personal use of resources, and breaks; to be consistent within unit)
- Procedures for Reporting Late or Absent (to be consistent within unit)
- Finance and Administrative Affairs' Strategic Plan (provided to student)
- Confidentiality Agreement (necessary for positions that involve confidential information; (copy provided to employee)
- How to Track Time Payroll Distribution Schedule (provided to student)
- UWM Policy on Sexual Harassment (Student Handbook) (provided to student)
- Discriminatory Conduct Policy (provided to student)
- Reasonable Accommodation Policy and Procedures (provided to employee)
- Student Payroll Funding Form (Retain in hiring department.)
- Direct Deposit (ACH) (Direct Deposit) (prepared by new hire and sent directly to Payroll Office)
- Social Security Exemption (FICA) Policy
- Employee Self Identification Form (prepared by new hire and sent directly to Human Resources)
- W-4 (Tax Withholding Form) (prepared by new hire and sent directly to Payroll Office)
- I-9 (Must be completed within 3 days of start of work.) -- (Original is held in employing department)
- Funding Change complete Student Help Additional Information Form
- Selective Service Compliance Form -- Original
- Establish an ePanther ID if not UWM Student (needed to obtain email address)
Resignation/Termination
Job Change (without a Position) for Student Help Only. See Resignations/Terminations