Unclassified Staff
Many of these forms are available for downloading from Human Resources
Request to Recruit
□ Complete Posting Details Tab
□ Indicate documents Applicants need to submit for application
□ Load Position Description, Organization Chart, Screening Form (unless using Evaluative Criteria), and Position Justification Form (if required) on Documents Tab
□ Complete Budget Tab
□ Add Posting Specific Questions (only if the department would like to use this option)
□ Create a Guest User Account or Utilize Evaluative Criteria for Screening and set up Committee Members
□ Submit forward for Approval
Request to Interview
□ If this is a continuous recruitment, contact HR before taking any action
□ Change Applicant Statuses under Review Applicants by moving in workflow
□ Load Completed Screen Form on Documents Tab or ensure Evaluative Criteria entered
□ For Faculty Recruitments, Load copy of Print Advertisement scanned from journal on Documents Tab as "Other Document"
□ For Faculty and Instructional Academic Staff Recruitments, Load document listing recruitment efforts including names and dates of contacts or conference attendance to diversity the application on Documents Tab as "Other Document"
□ Submit forward for Approval starting with the Originator/Supervisor
Request to Hire
□ If hiring multiple individuals from one recruitment, contact HR before taking any action
□ Change Applicant Statuses under Review Applicants by moving in the worfklow
□ Load Letter of Offer, Compensation Analysis, and AARF (this can be done at the divisional level if not normally handled in your department)
□ Complete Hiring Proposal Tab
□ Submit forward for Approval starting with the Originator/Supervisor Letter of Offer Accepted
□ Change Applicant Statuses under Review Applicants-only hired applicant should be remaining
□ Hired applicant should have status of Offer Letter Accepted
□ If you have not notified applicants with the email option of non-selection, you must send a letter of regret. A copy of the letter of regret should be sent to HR for archival purposes.
Letter of Offer
When Criminal Records Check is complete, the Letter of Offer is sent to the candidate with the following attachments to be returned within 5 days from receipt:
- Wisconsin Administrative Code, Chapters 8‑13
- UWM Academic Staff Personnel Policies and Procedures Chapters 101‑113
- UPG#9 UW System Staff Vacation Policy
- UPG#10 UW System Sick Leave Policy
- Fringe Benefits Information
- UWM Policy on Limited Appointments
- Position Description
- FMLA Leave Information
- UWM Emergency Contact Database Form
- W-4 (Tax Withholding Form) -- Original
- I-9 (Must be completed within 3 days of start of work.) -- Original
- Direct Deposit (ACH) (Direct Deposit) -- Original
- Selective Service Compliance Form (Must be completed on or before the first day of work.) -- Original
- Employee Self Identification Form -- (Must be completed on or before the first day of work.) -- Original
Appointment
- Signed letter of offer -- Original
- Personnel Action Form -- Form Set
- Position Description (signed by supervisor and new hire) -- original
Orientation Information and Documents
- Introduction to Work Unit (functions and organizational chart of department) (provided to employee)
- UWM Organizational Chart (provided to employee)
- Finance and Administrative Affairs' Divisional Organizational Chart (provided to employee)
- Work Expectations (hours, work product, punctuality, attire, personal use of resources, and breaks; to be consistent within unit)
- Procedures for Reporting Late or Absent (to be consistent within unit)
- Finance and Administrative Affairs' Strategic Plan (provided to employee)
- Confidentiality Agreement (necessary for positions that involve confidential information, copy provided to employee)
- Benefits Summary (provided to employee)
- Payroll Distribution Schedule (provided to employee)
- Discriminatory Conduct Policy (provided to employee)
- FMLA Leave Information (provided to employee)
- Reasonable Accommodation Policy and Procedures (provided to employee)
- Unemployment Insurance Disclosure on Excessive Absenteeism and Tardiness Without Prior Notice (provided to the employee)
- Employee Resources (provided to employee)
- Driver's Authorization Form (provided to employees expected to travel)
- Staff ID Card: If this employee is new to UWM issue them a University of Wisconsin-Milwaukee I.D. at the Photo Area in Mellencamp Hall. The employee must be entered into the system to receive an ID.
- Information on how to Establish an ePanther ID (needed to obtain email address)
Note: Except as noted, all of the above documents are prepared by the department and forwarded to the Vice Chancellor's Office.