General Assignment Classrooms

On behalf of the Office of the Provost, the Registrar's Office schedules general assignment (GA) classrooms for credit class sections and special events for departments and groups affiliated with UW-Milwaukee.

Please click the links below for information regarding:

General Assignment Classroom Space
Credit Class Scheduling
Room Assignment Dates
Identifying Available Rooms
First Priority Assignments
Event Scheduling 
Search for Facility in PAWS

For questions/requests, contact gen-classroom@uwm.edu for assistance.

General Assignment Classroom Space

See a list of general assignment classrooms that are scheduled by the Registrar's Office on behalf of the Provost’s Office. For more information on media equipment available in the multimedia rooms, see the UITS Classroom Services website.

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Credit Class Scheduling

The room assignment process for credit classes is done through an automated process.

Request a General Assignment Classroom for Class Sections:

1. Identifying your room needs in PAWS by entering the appropriate room characteristic by final call deadline.
   
   Room Characteristics:
   01: GA – Multimedia
   02: GA – No Multimedia
   03: Department Owned Room
   
   If a department does not indicate a section needs GA space, A ROOM WILL NOT BE ASSIGNED.
   
2. If there are any other specific room needs (i.e. a specific location need due to an instructor’s medical condition) or preferences (i.e. moveable chairs), email gen-classroom@uwm.edu before the final call deadline.
3. If a new section is added after the final call deadline, indicate the section needs a general access room on the “Instructions to Specialist” page of the SOC Change Request Form.

The Process

Approximately one month prior to the start of registration for the term, the Registrar's Office will begin assigning rooms for class sections identified by departments as needing GA classroom space through an automated process in the Ad Astra scheduling software. The system is programmed to look for rooms based on building preferences for each department. This does not guarantee all classes in a department will be in that department’s preferred building(s), but it does mean that is the first place the system will assign a room to a section if one is available.

An initial batch assignment process will be run for enrollment sections only (typically LEC or SEM) followed by another enrollment section-only run a week later (for dates see) to catch any class additions or meeting pattern changes that affect room assignments. After this run, departments can work with Classroom Assignments on finding rooms for the remaining enrollment sections without rooms. Once a majority of enrollment sections have room assignments (about a week after the second run), a final batch run will be conducted to assign rooms to non-enrollment sections (typically DIS and LAB). After the final assignment process run date, the Registrar's Office will process additions and changes on a case-by-case basis.

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Room Assignment Dates

Fall 2013
Initial Enrollment Section Run: Week of March 4
Second Enrollment Section Run: Week of March 11
Non-Enrollment Section Run: Week of March 18

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Identifying Available Rooms

Departments now have the ability to search for open GA rooms during a term by using the "Search for a Facility" feature in PAWS. This is a much faster and more efficient way than contacting Classroom Assignments to identify room availability when a change needs to be made to the meeting pattern of a class section.

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First Priority Room Assignments

Certain departments and units have first priority access to select General Assignment classrooms prior to the scheduling of those rooms by the Registrar's Office. The first priority access period starts approximately one month after the Schedule of Classes development process begins for a term, and it runs through the week of the final call deadline for that term.

Summer 2013 First Priority Period: October 29, 2012 - January 18, 2013

Click to see a PDF listing of Summer 2013 first priority room assignments.  Note that days and times specified on the listing are those departments and units are allowed to use for their first priority room assignment.

Fall 2013 First Priority Period: December 12, 2012 -  March 1, 2013
Click to see a PDF listing of Fall 2013 first priority room assignments.  Note that days and times specified on the listing are those departments and units are allowed to use for their first priority room assignment.

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Event Scheduling

When requesting a General Assignment room for events, please send an email request to gen-classroom@uwm.edu with the following information:

Event Title
Date
Time
Room/Building Requested
Number of Attendees
Sponsoring Department/Organization

Please Note: All users of GA classrooms are expected to be respectful of classroom equipment and furniture. When using a room, please return it to the normal classroom condition (i.e. return chairs/desks to a normal formation, place all trash in appropriate receptacles).

If you are requesting space for an event in a future or upcoming term, please note we will not process those requests until the following dates:

May 1 – Summer term
August 1 – Fall term
January 1 – Spring term


General Assignment classrooms can be scheduled for non-credit class events according to the General Assignment Classroom Event Scheduling Policy.

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Search for Facility in Paws

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Once rooms have been assigned to sections, departments can search for alternative rooms or available rooms at a different meeting pattern using the Search for Facility function on PAWS. Click here for instructions..