University of Wisconsin–Milwaukee

Guidelines on Limited Appointments
  1. Policy
    UWS 15 defines a limited appointment as "a special appointment to a designated administrative position. A person in this type of appointment serves at the pleasure of the authorized official who made the appointment." Wisconsin Statute s. 36.17(2) requires certain positions must be designated as limited appointments.

    Regents Resolution #9091 (adopted November 11, 2005) directed that from November 11, 2005 and forward limited appointments shall be permitted only for those positions listed in s. 36.17(2). At UWM, the positions authorized for limited appointments are the Chancellor, Provost, Vice Chancellor, Associate Vice Chancellor, Assistant Chancellor and Assistant Vice Chancellor. In addition, on December 2, 2005, the System President approved the use of limited appointments for those administrative positions that require a faculty appointment. Positions that require a faculty appointment as defined in UPG #1, attachment #1 are Dean, Associate Dean, Assistant Dean (A52NN requiring concurrent faculty appointment), Academic Program Directors (all levels) and Department Chairperson. If a position not included in the above list must be designated as a limited appointment, the request for such designation must be approved by the President of the UW System before any actions are taken with respect to that position. The UW process for submitting such requests is included below.
  2. Procedures
    1. For positions that are designated as limited appointments in Section I, submit your request for recruitment through Form A along with the required supporting documents.
    2. If the position is not in the list of approved limited positions in Section I, the following procedures will be followed.
      1. Approval of a limited title position for an existing position that is recently vacant (i.e., Director of Personnel, Assistant Director of Computing Services).
        1. Once the title has been reviewed for accuracy of titling and salary grade assignment the Form A packet will be forwarded to the Provost's office for approval.
        2. The Provost (or designee) will make a formal request of the Vice President for Human Resources at UWS (acting on behalf of the President) to appoint a new hire as limited title position.
        3. Once the UW System approval is gained, the form A will be processed and recruitment may commence.
        4. If the position is not approved to be limited and falls within the title structure of UPG 7, Attachment 2 section 2A (1) the position will be placed within the civil service title structure in accordance with the 1993 Memorandum of Agreement with OSER.
        5. If the position is not covered under UPG 7, Attachment 2 section 2A (1) the position will be opened as an Academic Staff position at the appropriate title and salary range (if applicable) based on the review of the position questionnaire.
      2. Approval of a new limited title position.
        1. A review and initial slotting of the position must be completed by Human Resources for appropriate title and salary grade assignment.
        2. If the Dean/Division Head and/or Human Resources determine that a Director, Unspecified title is appropriate, the request will be forwarded to the ASTAC Advisory Review Panel for review and recommendation. After a review of all input, a request will be made by the Provost's office of UWSA for the use of Director Unspecified. (per ASTAC guidelines Section 7)
        3. For all other titles, the Provost (or designee) will make a request of the Vice President for Human Resources at UWSA for review and approval of the title, salary grade and service placement.
        4. Once UWSA has approved the action, the form A will be processed and the recruitment may commence.
    3. Determining compensation at the end of a limited appointment
      Pay upon placement into a concurrent appointment from a Limited Appointment position. (Per Regent’s Resolution #9058 – adopted September 9, 2005)
      1. If a Limited appointee is returning to his/her concurrent faculty appointment the following steps must be taken to determine and gain approval on the salary adjustment.
        1. A request should be sent to the Provost’s office (or designee) containing the following information: a table showing the rank and rates of all faculty within that “home” department; the faculty member’s previous salary rate, length of time out of the faculty appointment/time served as an administrator, and justification for the requested salary.
        2. The Provost’s office will make a formal request that will include all the above information to the UW System Vice President for Human Resources approval.
        3. Upon approval the personnel action form may be processed to return the faculty member to their concurrent appointment.
      2. If a Limited appointee is returning to their concurrent Academic Staff position the salary will be determined based upon a salary range. For each position that currently holds a “Z99” concurrent appointment the position description must be forwarded to the Director of Human Resources for review and assignment of title/salary grade.
    4. Concurrent appointments and Notice periods
      Limited appointees do not have an automatic right to a concurrent appointment at UWM. The following provisions of UWS Board of Regents Resolution #9091 apply.
      1. Limited appointees who are hired from within UWS holding either faculty or academic staff appointments have the right to their concurrent appointment without a separation in service. Such appointees do not have a minimum notice period but may return to their concurrent appointment with all rights that go with the concurrent appointment.
      2. Limited appointees, who are hired from outside UWS into a limited appointment requiring tenurability and have been granted tenure through the normal tenure granting process, have a right to their concurrent appointment as tenured faculty. Such appointees do not have a minimum notice period but may return to their concurrent appointment with all rights that go with the concurrent appointment.
      3. Limited appointees who are hired from outside UWS and were not recruited with a tenurability requirement are not granted a concurrent appointment. Limited appointees under this category may not be granted more than six months notice of termination (UWS 15.01, Wisconsin Administrative Code).
      4. A concurrent appointment may not be altered while an employee is serving in a limited title position. (i.e, there can be no promotions or status changes).