| Function | PREP Responsibility | HR Responsibility |
| Classified Discipline Process | Act as First Line Advisor to Supervisors, Units. | Advise PREP or Supervisor/Unit with PREP’s knowledge. |
| Classified Grievance Process | Act as grievance hearing officer/respondent for second stage of grievance process (called First Step under WSEU, WLEA; Second Step for other unions and nonreps). | Advise PREP |
| LTE Process | Fill out LTE Action Form. Assess WRS eligibility, turn in forms to HR before employee start date. Close previous LTE appointments. Review all LTE transactions. | Audit LTE appointment for classification, pay, etc. Enter appointment into IADS. Copy Action Form to Benefits Specialist. Enroll those that are benefits eligible. |
| Classified Recruitment | Ascertain that all recruitment documents are complete and signed
Include approved justification with documents sent to HR
Post recruitment ads or be first line of assistance for units to post own ads
Research and suggest rating panel members
Act as resource for hiring unit
Send candidate referral form to HR
Print offer letter, sign, mail, distribute
Obtain all file closure documents; I-9,Selective service, W-4. Send I-9 to HR in advance of start date. | Write job announcement, post in WiscJobs and on HR website
Approve outreach efforts for under-represented positions
Set up Ratings Panels
Notify PREP of any discrepancies in candidate referral form, if any
Draft Offer Letter, Email to PREP
Enter Personnel Action data upon receipt of I-9
Complete hire; send signed PD to hiring department |
| Classified Reclassification Process | Complete Reclass request form, send to HR with both new and old PDs, and organization chart.
Communicate reclass decision to unit | Review and analyze reclass. Send decision to PREP. |
| Discretionary Compensation Adjustment (DCA) Process | Review request forms and provide supporting documentation | Pass along to DCA advisory committees. Notify PREP of decision. |
| Termination/Retirement process | Secure original letter of resignation; draft acceptance letter for resignations; forward both to HR. | Termination is processed in conjunction with Payroll and Benefits. A Benefits representative will contact terminee. Close file. |
| Leaves of Absence | Serve as first line advisor to units. Consult with HR. Obtain leave forms from employees and forward copies with documentation to HR. | Advise PREP and/or supervisors. |
