| Function | PREP Responsibility | HR Responsibility |
| Personnel Action Forms | Review personnel action forms for accuracy and completeness. Resolve problems. Ensure that I-9 is complete and accurate. | Audit personnel actions, ensure appropriate signatures are secured, enter changes in IADS. |
| Letters of Offer/Contracts | Draft and/or review letter of offer using approved templates. | Review letters of offer/contracts for compliance. |
| Recruitment | Assist faculty, staff and supervisors with recruitment materials, advertising sources and AAP goals. | Review materials for appropriate title assignment, required documentation, appropriate justifications, and compliance. |
| Unclassified Leave Accounting | Oversee the entry and maintenance of leave accounting entry and records retention.
Advise staff on UPG 9 & 10. | Disseminate leave reports, audit reports and, entry reports. Advise PREPs on initial entitlement, ALRA, vacation payouts.
Train on entry for support staff.
Liaison to UWSC for system errors requiring corrections.
Correct earnings and leave account activity as required. |
| Non-merit base adjustments | Advise staff on policy and procedure, review appropriate paperwork. | Advise PREPs on guidelines and process as required. Review compensation requests and analyze impact. Provide feedback as needed. |
| Overloads | Advise staff on policy and procedure, review documentation prior to submissions. | Advise PREPs on compliance with policies as required. |
| Dual Choice/Open Enrollment | Promote enrollment dates within unit to ensure staff are aware of enrollment deadlines. | Disseminate information to eligible staff. |
| Budget | Assist directors, department chairs, supervisors in planning for personnel actions occuring on a budgetary cycle. | Review variance reports between budget & IADS and resolve discrepancies. |
| Leaves of Absence | Advise faculty and staff on policies and procedures for requesting a leave of absence. Provide information on impact on benefits, leave and appointment. | Provide detailed information on impact of benefits related to unpaid leaves and sabbaticals. |
Applicant Information Management System (AIMS)
| Approve recruitments, interviews, hires, and ensure documents are included as required. | Review recruitment materials for compliance and reporting. Review applicant statuses. Identify missing information, advise PREP and close the recruitment. |
| Non-renewals AS | Work with supervisors on procedures for non-renewal of AS. | Advise PREPs with policy guidelines as required. |
| Discipline AS | Work with supervisors, HR and Legal Affairs on appropriate action as necessary | Work in conjuction with Legal Affairs to advise and find an appropriate and consistent course of action for PREP’s. |
| Classification | Assist faculty, supervisors & staff on duties of new positions, redesigning positions, and reclassification requests. Draft documentation for submission to HR and UWSA. | Review position descriptions for title placement.
Maintain the AS Title & Compensation Plan.
Advise PREPs on the ASTAC guidelines.
Serve as liaison to UWS on non-delegated title/appointment reviews |
