University of Wisconsin–Milwaukee

L&S Letterhead

Rules Governing the Faculty

Contents
Chapter l. The Faculty of the College of Letters and Science
Chapter 2. Faculty Committees

Approved: October 23, 1973 (Fac. Doc. No. 137)
Amended: October 23, 1975 (Fac. Doc. No. 200)
Amended: May 4, 1978 (Fac. Doc. No. 255)
Amended: April 22, 1996 (Fac. Doc. No. 423)
Amended: April 7, 2005 (Fac. Doc. No. 702)
Amended: April 3, 2014 (Fac. Doc. No. 942)


Chapter 1.
The Faculty of the College of Letters and Science

Contents
1.01 Faculty: Definition
1.02 Meetings of the Faculty: Regular and Special
1.03 Right to Attend Meetings and Vote
1.04 Presiding Officer
1.05 Parliamentarian
1.06 Secretary
1.07 Question Period

1.01 Faculty: Definition

  1. The Faculty of the College of Letters and Science consists of the individuals holding the rank of professor, associate professor, assistant professor, and instructor who hold appointments in an academic department of the College or department-like body of the College, and in addition such other persons as may have been designated as being members of the Faculty of the College at the time of their appointment
  2. The College may establish the procedures for designating as members of the Faculty those persons not already included in 1.01(1).

1.02 Meetings of the Faculty: Regular, Special, and Dean-Requested

  1. The Faculty holds regular meetings at least once each semester, and may meet additionally at the call of the Dean. Regular meetings shall be held in conjunction with the L&S Chairs' and Directors' meetings, normally held once per month on Friday at noon. The Faculty business will be conducted prior to the start of the Chairs' and Directors' meeting and will run no later than 1:00 p.m.; however, the time for adjournment of the Faculty meeting may be extended by majority vote. Meetings called by the Dean may be held at a time most convenient or essential for conducting the meeting business.
  2. For regular meetings, the agenda is prepared by the Academic Planning and Governance Committee in consultation with the Dean. The Dean sets the agenda of a meeting that s/he calls.
  3. On the petition of twenty members of the Faculty as defined in 1.01, a special meeting of the Faculty must be called. The petition must include the proposed agenda and/or any motions to be proposed, together with supporting documentation, and is to be submitted to the Academic Planning and Governance Committee at least five business days before the date requested for the meeting. A quorum of a special meeting is fifteen percent of the Faculty of the College as defined in 1.01(1). New items may be raised for consideration and vote only with the approval of seventy-five percent of the members of the Faculty present and voting.
  4. A quorum of a regular meeting or a meeting called by the Dean is twenty-five members of the Faculty of the College as defined in 1.01(1).

Approved: October 23, 1975 (Fac. Doc. No. 200)
Amended: February 8, 2001 (Fac. Doc. No. 582)
Amended: April 3, 2014 (Fac. Doc. No. 942)

1.03 Right to Attend Meetings and Vote

  1. Only members of the Faculty as defined in 1.01(1) may vote at meetings or in any mail ballot. A list of the members of the Faculty is published annually by the office of the Dean.
  2. Full-time members of the teaching and non-teaching academic staff in the College of Letters and Science who are not members of the Faculty as defined have the right to participate in meetings of the Faculty by voice but not by vote. In addition, students who are voting members of faculty committees in the College have the right to participate in meetings of the Faculty by voice but not by vote.
  3. Other persons, not included in 1.03(1) or 1.03(2) may be given the right to speak on any matter before the house for no more than five minutes, as approved by a majority vote of the Faculty members present and voting.

1.04 Presiding Officer

  1. The Dean of the College of Letters and Science is the presiding office of the Faculty of the College. S/he may designate any member of the Faculty as defined in 1.01(1) to preside in her/his stead.

1.05 Parliamentarian

  1. The Dean, in consultation with the Academic Planning and Governance Committee, appoints a qualified member of the Faculty or academic staff to serve as parliamentarian for a full academic year.
  2. Except as otherwise stated in Faculty Policies, the most recent edition of Robert's Rules of Order is binding on the proceedings at meetings of the Faculty.

1.06 Secretary

  1. The Dean appoints a member of the Faculty or Academic Staff to serve as Secretary of the College. That individual records the minutes of meetings of the College Faculty, makes appropriate distribution of the agenda and the minutes, and conducts elections for College faculty committees. S/he also is responsible for maintaining complete and accurate records of L&S Faculty business, including committee activities.

Approved: May 4, 1978 (Fac. Doc. No. 255)

1.07 Question Period

  1. The agenda of regular meetings of the Faculty includes a question period, not to exceed ten minutes, during which questions may be directed to the Dean by those who have the right to speak as such meetings as defined in 1.03. This period may be extended by a majority vote of the Faculty members present and voting.
  2. Questions submitted in writing will have precedence over questions raised from the floor.

Chapter 2.
Faculty Committees

General Provisions

Contents
2.01 General: Definitions
2.02 Standing Committees
2.03 Special Committees
2.04 Advisory and Administrative Committees

Standing Committees

Contents
2.05 Academic Planning and Governance Committee, Charter
2.06 Academic Policies and Curriculum Committee, Charter

2.01 General: Definitions

  1. A faculty committee, as the term is used in this chapter, is one authorized by the College Faculty, reporting to the College Faculty, and having a majority of College Faculty members. Other committees of the College may report to the Faculty.
  2. Ex-officio members of faculty committees may participate by voice but not by vote and may hold committee office other than chair.

2.02 Standing Committees

  1. The College Faculty may create, modify, and dissolve standing committees and regulate their operation. Except as provided herein, the most recent edition of Robert's Rules of Order, is binding on standing committees.
  2. All members of the Academic Staff of the College may serve as voting members of faculty Committees, except that administrative staff and their principal professional staff assistants may serve only as ex-officio members; students who are working toward a degree in the College may serve as voting members of faculty committees that are designated as having student membership and may hold office other than chair.
  3. Committees may designate non-voting consultant members from the academic or administrative staff of the College or faculty or staff members from other schools or colleges.
  4. The Academic Planning and Governance Committee presents a slate of nominees for elected committee positions and calls for additional nominations from the floor at a meeting of the Faculty. The Secretary of the College conducts the elections for such committee memberships by electronic ballot.
  5. The Dean, in consultation with the Academic Planning and Governance Committee, appoints faculty members to appointed positions. The Dean also appoints non-voting members for whom appointment procedures are not otherwise specified in these rules.
  6. Appropriate sections of "UWM Chapter 6: UWM Committees" describe the organization and operations of College committees, except that it is understood that references to responsibilities of the "Chancellor" will be interpreted as referring to "Dean" and that the Dean, with the advice of the Academic Planning and Governance Committee, fills vacancies in elected positions when there is no available nominee (cf. UWM 6.24(6)).
  7. Copies of the minutes of meetings of standing committees are posted on the College.
  8. Committees shall review their charters at least every three years, and make recommendations to the Academic Planning and Governance Committee regarding possible modifications.

2.03 Special Committees

  1. On the recommendation of the Academic Planning and Governance Committee, in consultation with the Dean, the Faculty of the College may authorize the creation of special committees. Special committees are created to perform specific tasks of limited nature and duration in areas that do not fall within the charge of a standing committee.
  2. The proposal to create a special committee is submitted to the Faculty for approval and contains the following:

    1. the number of members;
    2. how the members are to be selected, including student and ex-officio members, if any;
    3. how the chair is to be selected;
    4. the charge to the special committee and the relationship of the committee to existing committees of similar function.
  3. When a special committee has completed its charge, and its final report and/or recommendation(s) have received Faculty action, the committee ceases to exist. If the committee continues its work beyond the end of the academic year, an interim report is submitted to the Faculty to be distributed by the end of the spring semester.

2.04 Advisory and Administrative Committees

  1. The Dean may establish advisory and administrative committees to assist her/him in carrying out her/his duties. The Dean determines the membership and functions of such committees.
  2. The Dean may establish advisory committees to assist directors of non-departmental agencies operating within the College, such as centers and institutes. The membership, method of selection, and functions of such committees shall be described in the charter of such agencies or in the document establishing the advisory committee. Where appropriate, an advisory committee may be consulted regarding the appointment and subsequent review of the director. These advisory committees submit a report annually to the Faculty of the College.

2.05 Academic Planning and Governance Committee, Charter

  1. Membership
    1. a. The Committee will consist of at least thirteen members, as follows: three faculty members from each academic area of the College, two elected and one appointed by the Dean, for three-year terms on a staggered basis; three academic staff members from the College who are on the indefinite appointment track and/or have senior status, no two of whom teach in the same academic division and no two of whom are in the same service area, including at least one teaching and one non-teaching member, two elected and one appointed by the Dean, for three-year terms on a staggered basis; at least one ex officio non-voting member from the College office appointed annually by the Dean. No more than one faculty member of any academic department may serve on the committee.
    2. Each April/May the committee elects from among its continuing first-year members a chair for the next academic year. The current chair is appointed as a co-chair for the next academic year to serve in the absence of the chair.
  2. Vacancies
    1. Vacancies in elected positions shall be filled by appointment of the eligible individual who received the next highest number of votes in the prior L&S Faculty elections. If no member is available to serve, the vacancy shall be filled by appointment of the Dean of the College from a pool of candidates selected by the Committee. In either case, the appointment shall be for the remainder of the academic year. If the vacancy is created by the departure of an individual with more than a year remaining in his/her term, an individual shall be elected at the next regular Faculty elections to serve the remaining portion of that term beginning in the next academic year.
    2. Vacancies in appointed positions shall be filled by appointment of the Dean of the College for the remainder of the unexpired term.
    3. If the position of chair becomes vacant, it shall be filled by the elected co-chair, if any, for the remainder of the academic year. If no co-chair has been elected, the committee shall elect a new chair as the first order of business at the meeting at which the vacancy is announced.
  3. Functions
    1. To make recommendations to the Faculty and to advise the Dean regarding:
      1. academic planning, faculty development, and program development;
      2. criteria and priorities to be used for program and budget adjustments;
      3. the identification of a minimal scope or core of academic programs, instructional depth, and faculty size that must be preserved to maintain the quality of instruction and research in the College;
      4. the development of new programs and new degree requirements in other academic units at UWM, and the determination of their possible effect on existing programs and requirements in the College of Letters and Science;
      5. procedures whereby individual departments will conduct their own review and planning to assist the committee in the discharge of its long range planning duties;
      6. other appropriate long range planning activities as requested by the Dean;
    2. To conduct the following activities associated with preparing the calendar of faculty meetings:
      1. prepare the agenda for meeting of the Faculty in consultation with the Dean;
      2. receive motions and recommendations from standing and special committees for submission to the Faculty; consult with committees on appropriate form of such documents;
      3. receive motions from faculty members to be placed on the agenda; such motions are placed on the agenda of the next regular meeting of the Faculty;
      4. establish guidelines for the preparation of documents for submission to Faculty meetings;
      5. receive petitions submitted under 1.02(3) for special meetings; determine validity of petitions; ensure that the meeting call and agenda are distributed;
      6. of its own initiative, in consultation with the Dean, recommend the creation of a special committee, if necessary, to report to the Faculty concerning matters of interest to the Faculty that do not fall within the charge of an existing faculty committee;
    3. To conduct the following activities associated with preparing a slate of nominees for faculty committees:
      1. prepare a slate of candidates for all elected committee memberships after obtaining by appropriate means the preferences for committee membership from members of the Faculty; at least two individuals must be proposed for each committee vacancy; (additional nominations may be made viva voce from the floor at the meeting at which the slates are presented; the person making such nomination must determine the willingness of the nominee to serve;
      2. prepare a slate of nominees for faculty appointive positions on standing committees of the Faculty based on indications of faculty preferences; at least two individuals are submitted for each vacancy; the Dean may request additional names, but s/he is not restricted to names submitted by the committee in making appointments;
      3. advise the Dean on appointments to special committees; respond to requests from the Dean for nominees for other committee appointments;
      4. prepare a slate of nominees for the Graduate Faculty Committee and for appointive positions on other Graduate School committees after obtaining by appropriate means the preferences for committee membership from members of the Faculty;
    4. To review the charters of each of the standing committees of the College of Letters and Science at least every five years and make recommendations to the Faculty on possible modifications;
    5. To report annually to the Faculty regarding
      1. information and requests from the Dean relating to functions a through d above;
      2. APGC recommendations to the Dean; and
      3. actions taken by the Dean concerning those recommendations;
      4. any other business conducted by the committee during the academic year;
    6. To meet at least once each semester and to record minutes reflecting all formal actions taken.
  4. Subcommittees

    The committee may establish ad hoc or permanent subcommittees to consider special matters within the general functions of the committee. The membership and functions of the subcommittees are expressed in writing and approved by majority vote of the committee. Subcommittees may include as voting members faculty, academic staff, and student members not already members of the committee, provided that at least one of the voting members of the subcommittee is concurrently a voting member of the full committee. Recommendations of a subcommittee must be approved by the full committee before being forwarded to the College Faculty or Dean for further action.

Approved: April 22, 2004 (Fac. Doc. No. 673)
Amended: November 4, 2004 (Fac. Doc. No.692)
Amended: April 7, 2005 (Fac. Doc. No 702)
Amended: October 26, 2006 (Fac. Doc. No. 746
Amended: April 10, 2008 (Fac. Doc. No. 780)
Amended: October 27, 2011 (Fac. Doc. No. 883)


2.06 Academic Policies and Curriculum Committee, Charter

  1. Membership. The committee consists of fifteen members; nine are faculty members elected by the Faculty of the College, to include three from each academic area of the college, at least two of which must be members of the graduate faculty; four are students, two graduate and two undergraduate; an Associate Dean and a representative from the Dean's office, both designated by the Dean, shall serve as liaison to the Letters and Science Academic Policies and Curriculum Committee. The faculty members serve for three-year terms, on a staggered basis; no more than one member from a single department shall serve at any given time. Two student members (one undergraduate and one graduate) are appointed in September and two (one undergraduate and one graduate) in January of each year; each student member serves for one full year.
  2. Committee Chair. Each year the committee elects from its voting membership a chair and a co-chair, the latter to be responsible for special assignments as designated by the committee. The chair is elected in spring for the following academic year; the co-chair is elected in the first meeting in the fall semester, to serve for the remainder of the academic year.
  3. Vacancies.
    1. Vacancies in faculty positions shall be filled by appointment of the eligible individual who received the next highest number of votes in the prior L&S Faculty elections. If no member is available to serve, the vacancy shall be filled by appointment of the Dean of the College from a pool of candidates selected by the Committee. In either case, the appointment shall be for the remainder of the academic year. If the vacancy is created by the departure of an individual with more than a year remaining in his/her term, an individual shall be elected at the next regular Faculty elections to serve the remaining portion of that term beginning in the next academic year.
    2. Vacancies in student positions shall be filled by the President of the Student Association.
    3. If the position of chair becomes vacant, it shall be filled by the elected co-chair for the remainder of the academic year.
  4. Subcommittees. The committee may establish ad hoc or permanent subcommittees to consider special matters within the general functions of the committee. The membership and functions of the subcommittees are expressed in writing and approved by majority vote of the committee. Subcommittees may include as voting members faculty, academic staff, and student members not already members of the Academic Policies and Curriculum Committee, provided that at least one of the voting members of the subcommittee is concurrently a voting member of the full committee. Recommendations of a subcommittee must be approved by the full committee before being forwarded to the College Faculty or Dean for further action.
  5. Functions
    1. The Committee reviews undergraduate and graduate programs and curricula, undergraduate admission and transfer policies and requirements, and undergraduate scholastic rules and standards in the College and makes suitable recommendations to the Faculty and to the Dean.
    2. The Committee formulates procedures and criteria for consideration of undergraduate and graduate program proposals from departments and/or interdepartmental programmatic units.
    3. The Committee reviews and makes recommendations concerning the admission of qualified high school special students and of categories of students who are not admissible to the College on the basis of the normal requirements of high school rank, test scores, or patterns of high school academic units.
    4. In the area of curriculum, the committee may consider, without limitation by enumeration, questions concerning the general development and improvement of the liberal arts programs; changes in degree requirements or in existing curricula; proposals for new majors, minors, concentrations, specializations, certificates, or other instructional programs; proposals for modifications in existing grading or other evaluation procedures. The committee forwards reviewed proposals with its recommendations to the Dean of the College who, in turn, forwards them with recommendations to the L&S Faculty, the Academic Program and Curriculum Committee, or the Dean of the Graduate School, as appropriate.
    5. In the area of courses, the committee may consider, without limitation by enumeration, new course proposals; modifications in existing courses (change of title, change in credit hours, change in prerequisites, change in course content); review of interdisciplinary courses, periodic review of all course offerings to propose elimination of duplicated or nonessential courses; determination of courses offered by other UWM schools or colleges to be acceptable for credit in the College of Letters and Science; review of proposals for innovative or experimental methods in teaching, whether in new or existing courses. The Committee has the power to determine which of these matters will be treated as automatic consent, information only, or automatic approval and which will be considered substantial modifications requiring review and formal action.
    6. In the area of scholastic rules and standards, the Committee may review and make recommendations, without limitation by enumeration, policies concerning academic probation, removal from academic probation, dropped status, readmission, appeal procedures, and residence requirements.
    7. The Committee hears and adjudicates all student appeals of L&S academic policies.
    8. The Committee maintains, through its chair, continuing liaison with appropriate College committees, the UWM Academic Program and Curriculum Committee (for undergraduate courses and programs), the Graduate Faculty Council (for courses open to both graduate and undergraduate students and for graduate-only courses and programs), curriculum, program, and policy committees of other UWM schools and colleges, and System-wide committees.
    9. The Committee examines on a regular basis the relationships among the admissions and transfer policies and requirements of the College, other UWM schools and colleges, the UWM campus, and the UW System.
    10. The committee may consider any matter within its general function on its own initiative or when referred to it by the Dean, the College Faculty, or the Graduate Faculty Council.
    11. The Committee shall meet at least once each semester. Minutes reflecting all formal actions taken shall be recorded.
    12. The Committee shall report annually to the L&S Faculty.

Approved: April 22, 2004 (Fac. Doc. No. 673)
Amended: November 4, 2004 (Fac. Doc. No.693)
Amended: April 7, 2005 (Fac. Doc. No. 702)
Amended: January 31, 2008 (Fac. Doc. No. 772)
Amended: October 22, 2009 (Fac. Doc No. 817)
Amended: October 27, 2011 (Fac. Doc No. 877)