Phenology 2012 Conference
Information for Conference Participants
Conference Name Badges
Your official conference name badge is required for entrance to all conference events (including lunches), and contains individual information related to the conference dinner and field trips. Please have you name badge available at all times when you are participating in the conference.
Oral Presentation Guidelines and Suggestions
Each regular presenter is allotted a total of 20 minutes for their oral presentation which includes 3-5 minutes for questions and transition to the next speaker. Session Chairs are instructed to enforce the time limit in order to keep things running as scheduled. We encourage all presenters to check their presentations on a Windows PC before submission to make sure all of their graphics appear as expected. Windows compatible PowerPoint (.ppt or .pptx formats) presentations are preferred. If you must use another format, please check availability with the conference organizer. Talks must be turned in to the conference administration desk the day before presentation (i.e. on Sunday, if presenting on Monday Sept. 10th) for loading on our systems. When bringing your talk on a portable device please use a USB stick or CD (other formats not supported).
Poster Guidelines and Suggestions
All posters will be displayed in Room 7230, which has carpeted walls. Numbered areas will be indicated with landscape format paper rectangles. Push pins for mounting will be provided. The maximum size for posters is A0 (841 x 1189 mm, or 33.1 x 46.8 in.). There will be a different poster session on each day of the conference. Please mount your poster by 8:00am on your designated day in your assigned numbered area. Please remove your poster promptly after 5:15pm at the end of your designated day.
Check-in and Conference Administration
On Sunday, Sept. 9th, the conference administration table will be located in the lobby of the Hampton Inn (176 W. Wisconsin Ave., directly across from the Conference Center) and open from 3:00pm to 9:00pm on for checking in, picking up materials, and submitting oral presentation files.
From Monday, Sept. 10th through Wednesday, Sept. 12th the conference administration table will be located outside Room 7970 in the Conference Center and open each day from 8:00am to 4:30pm.
Tuesday Conference Dinner
Buses will be available from 5:00pm to 11:00pm to shuttle participants between the Conference Center and Discovery World. The bus pickup site near the Conference Center will be in the alley on the south side of the building. Take elevators to the first floor (Grand Avenue Mall entrance, 161 W. Wisconsin Ave.) and proceed directly south through the mall (past the central promenade and fruit stand) and out the south exit. Look for Lamers buses. At Discovery World, proceed to the east end of the building. The Aquarium is on the lower levels, and the Pilot House on the top level. The event will open at 6:00pm with participants able to tour Reiman Aquarium and enjoy light snacks and drinks until 7:00pm. At 7:00pm we will move up to the Pilot House, where there will be a short program with brief remarks from several speakers. After that, dinner will be served, a jazz quartet will start to play, and participants can continue to enjoy food, drinks, and the view for the rest of the evening until the end of the event at 10:00pm.
Preparations for producing a set of peer-reviewed scientific articles (based on selected papers presented at the conference), which will be published in a special issue of the International Journal of Biometeorology, are underway.