Graduate Handbook - Doctoral Defense and Graduation

Students must defend their dissertations to an examining committee that consists of five current UWM graduate faculty members, including the student's major professor/advisor, who chairs the committee. One faculty member must be from a department other than English. See Doctoral Committee (above) if you wish to have former or non-UWM faculty members on your defense committee. In addition, the student must complete the Doctoral section of the Declaration of Committee form by adding the names of the last two members of the committee. The form is available from the student's file in the Graduate Studies office. The form must be returned to the Graduate Studies office when the names of the last two members are added.

The Graduate School requires all dissertation committee members to be present in order for there to be a legal defense. If a committee member cannot be physically present, the Associate Chair for Graduate Studies must be notified in advance. The absent member may participate by speakerphone. The submission of written questions by an absent committee member is not sufficient and may jeopardize the student's graduation.

Students must submit an Application for the Doctoral Defense and Graduation form to the Graduate School early in the semester they intend to defend their dissertation and graduate. There is a graduation fee. Students should check with the Graduate School to ensure that they meet all established deadlines and requirements.

After students determine a defense date and time that is agreeable to all members of the committee, they should inform the Graduate Program Manager. This should be done at least two weeks in advance of the defense. The Graduate Program Manager will reserve a room and notify members of the defense committee. Students should give a copy of the complete dissertation to their committee members at least a month before the defense date. Students should consult their advisor regarding the distribution of the dissertation.

There are May, August, and December graduation dates. Ceremonies are held in May and December. Students may not participate in graduation ceremonies until they have completed the degree requirements, including the defense. Doctoral students who complete degree requirements for August graduation may attend the December ceremony.