L&S Off-Campus Computing Policies

A number of policy statements throughout this document apply to L&S employees who will be conducting work off-campus; this page seeks to collect and present these statements. Adherence to these policies does not constitute a valid “telecommuting” agreement, and this document does not supersede existing University and UW System “telecommuting” policies, available at:

Home Software Licenses

As explained earlier in the L&S Software Acquisition section, there are three software license types available for home computers:

  • Employee Home Use licenses are available for purchase with departmental funds from the UWM TechStore Online for current employees with an existing UWM-Owned license, enabling installation onto an additional personal computer.
  • Personal Use licenses are available for purchase with employee funds from WISC and other approved vendors.
  • Work-At-Home licenses are available for specific Microsoft products; however, they differ from normal Personal Use licenses in that the software can be purchased using either university or personal funds.

Please note that software installed with Employee Home Use or Work-At-Home licenses must be removed from an employee’s personal computer at the end of their UWM service to comply with existing licensing agreements.

Remote Desktop Authorization

L&S employees may request access to their campus computers from “remote” computers (typically located at their residence) by completing and returning a Remote Desktop Authorization form signed by themselves and their supervisor. This privilege is subject to strict adherence to the guidelines and procedures outlined on the form, which is available on the LSITO PantherFile share at https://pantherfile.uwm.edu/groups/ls/LS_IT/Public/Forms/RDA.form.pdf.

Laptop Considerations

Insurance Coverage of UWM-Owned Laptops
Employees removing UWM-owned laptops from campus (even for short-term use) are strongly encouraged to complete a Removal of Property & Extended Coverage Request form, available on the UWM Office of Risk Management website at https://pantherfile.uwm.edu/groups/sa/usa/public/Risk/coverage.pdf. Without a signed copy of this form on file, the University’s “All Risk” insurance coverage will not be applied in the event of loss or damage.

180-Day Activation Timeout
To maintain license compliance, every campus-licensed copy of Windows 7 and Office 2010 must contact the Campus Key Management Server at least once every 180 days by physically connecting to the campus network or by connecting to the PROWLnet wireless network. If a computer running Windows 7 fails to contact the Campus Key Management Server within 180 days, the operating system will revert to a reduced feature mode.

If you know you’ll be traveling for an extended period, you can “renew” this 180-day activation timer at any time by clicking the Re-Activate Windows and Office shortcut in the L&S IT Office Start Menu Group. If you’ll be traveling for longer than six months, please contact the L&S IT Office to make alternate arrangements.