Policies and Procedures for Instructors
On this PageInstructor Expectations:
I. Important dates for Semester I, Fall 2014:
II. Repeat Policy:
III. Syllabus Policy:
IV. Course Add Procedures:
V. Course Audit Polices:
VI. Non Attendance:
VII. Course Prerequisites & Department Drop for lack of prerequisites:
VIII. Drop Procedures:
IX. Incomplete Policies:
X. Take-home Assignments:
XI. Grading, Grievances, Grade Appeals, and Grade Records
XII. Student Privacy, FERPA, and Posting of Student Grades:
XIII. Students Called to Military Service:
XIV. Class Coverage Procedure:
XV. Reserving rooms for make-up tests, study sessions, etc.:
XVII. Final Examination Schedule:
XVIII. Course Evaluations:
XIX. Firearms and Dangerous Weapons Policy:
XX. All UWM Employees Required to Report Child Abuse and Neglect:
- Be punctual and meet each class for the full period, but try to dismiss your students on time.Do not cancel a class meeting without departmental approval.
- University policy requires that students be allowed to complete examinations or other requirements that are missed because of religious observances.
- You must proctor all in class exams, quizzes, and tests (students are not to be left unattended).
- When you return an examination, inform students about their performance.For example, you could give a frequency chart together with the letter grades that you would assign based on that information.
- Keep final exams and grade records on file for at least one year. If you prefer, you may submit your copies to the front office.
- Under no circumstances should a student be allowed to do “extra work” in order to improve his or her grade unless every member of the class is given the same opportunity.
- Make sure all drop forms contain the student’s name, ID, and the course, lecture, and class numbers, plus the instructor’s signature.
- If you are having trouble (disruptive or cheating, etc.) with a student, contact the department’s Undergraduate Advisors: Prof. Jay Beder (firstname.lastname@example.org) or Prof. Gabriella Pinter (email@example.com) for guidance.
I.Important dates for Semester I, Fall 2014:Important dates for Semester I, Fall 2014:
Tuesday, September 2. . . . . First day of classes
Monday, September 8. . . . . Math department's last day to add a class
Monday, September 15. . . . Last day to add, last day to change to or from credit/no credit/audit status.
Monday, September 29. . . . . Last day to drop without a “W” (Withdrawn) on record
Friday, October 24. . . . .Last day to drop
November 26-30. . . . .Thanksgiving Recess
Thursday, December 11. . . Last day of classes
Friday, December 12 . . . . Study day
December 13, 15-20 . . . . .Final examination periodII.Repeat Policy:
Please announce to your classes a few times during the first two weeks:
“Students attempting to repeat a Mathematical Sciences course for the second time (third taking) will need permission of the student’s academic deans’ office and the Mathematical Sciences Department.”
Students repeating for the second time (third time taking) must do the following. NEW THIS YEAR!
1.Obtain permission from their academic deans’ office for the repeat.
2.Meet with the Undergraduate Advisors for approval, Profs. Jay Beder or Gabriella Pinter.
3.Take completed and signed drop/add form (including academic dean approval and Math Department approval) to Mellencamp Hall 274.
III.Syllabus Policy:Syllabus Policy:
–At the first class session, each student in each course will be supplied with a syllabus that contains essential information about the course.
–Each department will maintain a file of current syllabi for all its classes. The file must be kept for two years. Further information on the UWM Uniform Syllabus Policy can be found at: www.uwm.edu/Dept/SecU/SyllabusLinks.pdf.
–NEW THIS YEAR! Your course syllabus should be uploaded to the department’s PantherFILE dropbox:
Name your file: Course Number-Section Number_Instructor Last Name_Semester
For example, Brady Weisgerber is teaching Math 231-005 this Fall, and would name file:
Math 231-005_Weisgerber_Fall 2014
Upload instructions can be found here: https://pantherfile.uwm.edu/weisger2/public/Syllabi%20Submission%20Procedure.pdf
Your syllabus should contain the following information:
·Course number, section number, time, location, and prerequisites.
·Your name, office number, office phone number, email address, and office hours.
·The date and time of the final examination [emphasize that students are expected to take the examination at that time] (see schedule on last page for most sections of Math 092, 094, 098, 103,105,116, 117, 175, 176)
·Schedule for each class, briefly explaining the topics you plan to present (keep in made Important Dates listed above)
·Approximate dates of major examinations.
·Your quiz/homework, makeup examination/quiz/homework policies.
·Drop/audit policies:Last day to change audit (9/15), last day to drop (9/29), last day to drop without “W” grade (10/24).
·Your grading policy (be as specific as possible).
Statements about the following:
·Room changes, course cancellations, etc., will be emailed to the students and posted outside of the classroom door.
·Students will be allowed to complete examinations or other requirements that are missed because of a religious observance.
·If you need special accommodations in order to meet any of the requirements of the course, please contact the instructor as soon as possible.
·The following two statements:
The university has a responsibility to promote academic honesty and integrity and to develop procedures to deal effectively with instances of academic dishonestly. Students are responsible for the honest completion and representation of their work, for the appropriate citation of sources, and for respect of others’ academic endeavors. Further information can be found at: http://www4.uwm.edu/acad_aff/policy/academicmisconduct.cfm
Sexual harassment is reprehensible and will not be tolerated by the University.It subverts the mission of the University and threatens the careers, educational experience, and well-being of students, faculty and staff.The University will not tolerate behavior between or among members of the University community which creates an unacceptable working environment.
The policy on discriminatory conduct, including sexual harassment, can be found at:http://www4.uwm.edu/sexualharassment/
Remember that your syllabus is a contract with the student! In particular, grading procedures outlined in the syllabus should be followed.
IV.Course Add Procedures: DO NOT SIGN ADD SLIPS!Students will be allowed to add through PAWS until midnight Monday September 8th. If students are unable to enroll in the course, either (a) it’s full; or (b) they need to meet with the course coordinator (Math 92, 98, 103, 105, 108, 116, 117, 175, 176, 211, 231-234) or the undergraduate associate chairs (Drs. Jay Beder or Gabriella Pinter).
V.Course Audit Polices: Except for Math 092/102, 094 and Math 098/108 which may not be audited, any student may audit a course with the instructor’s approval.(In Math 103, 105, 116, 117, 175, 176, 211, 225, 226, 231, 232, 233, 234, the prerequisites are enforced for auditors in the same manner as for credit students.)When giving approval, an instructor should discuss with the student clearly what will constitute a satisfactory or unsatisfactory audit.Usually a satisfactory audit would include attendance, homework and some exams.No student may be permitted to change from audit to a graded basis or from a graded basis to audit after September 15th.
VI.Non Attendance: STUDENTS WHO DO NOT ATTEND CLASS (including discussions) or contact the instructor during the first week of classes may be administratively dropped from the course.Please email the Department Course Scheduler, Kim Lacking-Quinn (firstname.lastname@example.org) with the list of non-attending students (those who miss BOTH of the first two course meetings) along with your course and section number and those students will be dropped.
VII. Course Prerequisites & Department Drop for lack of prerequisites: NEW THIS YEAR! PAWS will check prerequisites for all lower level courses. Students who do not meet course prerequisites on PAWS have been receiving emails stating they will be dropped unless they can verify their prerequisites. Students who do not meet prerequisites according to PAWS will be automatically dropped from the course as of midnight Friday September 5th. PLEASE ANNOUNCE THIS ON THE FIRST DAY OF CLASS!!!If a student is not sure if they meet the course prerequisites, have the student contact Professor Jay Beder (email@example.com) or Gabriella Pinter (firstname.lastname@example.org).
VIII. Drop Procedures: On or before September 29th, a student may drop a course in several ways.
-The student may see the instructor of the course to be dropped and obtain his or her signature on the University drop form. https://www4.uwm.edu/des/upload/registration_change_form.pdf
-The student may use PAWS to drop the course (this method is preferred by enrollment services).
-Teaching Assistants/Fellows and Ad Hoc Lecturers must get approval to drop from Prof. Beder or Pinter before signing student’s form.
Students dropping after October 23 will receive a “W” (Withdrawn) on their transcript.Students dropping on or before September 29th will have no notation on their transcript.
After October 24th, a student, with your signature on a drop form, may appeal to his or her academic dean for a drop only on the basis of non-academic reasons.
ANNOUNCE THE DROP PROCEDURE TO YOUR STUDENTS SEVERAL TIMES BEFORE OCTOBER 24!
A major exam should be given, graded, and returned prior to October 24th, in order to give students an indication of their progress prior to last day to drop.
IX.Incomplete Policies:(Different regulations than those below may apply to graduate students.)
In order to give an incomplete, all of the following conditions should be present:
a.The student is passing the course with the work that he or she has already completed.
b.The student can have only a “small amount” of work to be finished (e.g., the final exam and a quiz).
c.The student must provide you with evidence that illness or other unusual non-academic circumstances beyond the student’s control has prevented the student from completing the course.
If item “c” is present without both items “a” and “b” the student should be considered for a late drop appeal as discussed under “drops” above.
If you give an Incomplete grade, please refer the student to the Schedule of Classes for details on the time limits in effect for making up an incomplete.When giving an Incomplete, you MUST fill out the departmental form available from the main office and turn it in with your final grades.Policy for Incompletes is posted at:
Teaching Assistants/Fellows and Ad Hoc Lecturers must get approval to drop from Prof. Beder or Pinter before signing student’s form.
X.Take-home Assignments: Take-home assignments have a real place and value in mathematics, particularly in upper level math courses. When such assignments are counted towards the student’s grade, this value must be weighed against the possibility that students turn in work that is not entirely their own. For example, tutors and other instructors working in the department have been asked questions that were part of take-home assignments, and students will often collaborate on take-home assignments. If you are giving take-home assignments, discuss with students your expectations in regard to how much of the work should be their own. For lower level courses, any take-home assignment should constitute a very small portion of the grade (<10%)!
Grade Appeal & Grievance Procedures:If a problem occurs in a class, it is best if the student resolves the issue with the instructor. If a solution cannot be made with the instructor or the student does not feel comfortable, the student should contact the course coordinator and/or the Assistant Chair for the Undergraduate Studies Prof. Jay Beder (email@example.com).
Procedures for grade appeals and grievances are posted at:
For a period of one year following the term in which the course is given, you should maintain records that are sufficient to 1. Determine if an error was made in assigning or recording a grade, 2. Show that the grading conforms to the instructor’s announced grading policy, 3. Determine the grade for a student removing an incomplete, and 4. Report the performance of students who attended for only part of the term.It is suggested that you preserve examinations and written material not returned to students as well as class grade books.In the event that you will not be available during the one-year period, the Math department must keep these records. You can submit these files to the main office.
Faculty Document No. 1927 outlines the policies on grading and grade records.This document is available from your department chair and at http://www.uwm.edu/Dept/SecU/acad%2Badmin_policies/S29.htm
You should consult it for information on responsibilities for evaluation, grade and record changes, record keeping and special consideration.
F Grades: Failing grades are reported in the form Fn, where n indicates the last week of the term for which there is documented evidence of the student's participation in the course.For example, a student who never shows up would receive a grade of F0, a student who stops coming and turns in no work after week 7 would receive a grade of F7, and a student who completes the whole semester but gets an F would receive a grade of F16.(The number 16 would be different in a shorter session.)For more information: http://www4.uwm.edu/acad_aff/policy/new_gradepolicy.cfm
XII.Student Privacy, FERPA, and Posting of Student Grades: The Family Educational Rights and Privacy Act (FERPA) is a Federal law that protects the privacy of student education records.The law applies to all schools that receive funds under an application program of the U.S. Department of Education.As such this law applies to UWM.Information on FERPA can be found athttp://www4.uwm.edu/current_students/records_grades/upload/ferpa.ppt
UWM has information on FERPA posted at
and (online training)at
If you have not recently reviewed the UWM information or have not gone through the training, please visit the above site for review and/or training.You are not allowed to use PAWS to record grades unless you have gone through some form of FERPA training.
Posting a list of students’ names and grades represents a violation of the provision regarding release of a student’s education record without written authorization does not do it.No part of a Social Security Number or UWM student ID number may be used to identify grades, whether they are final course grades or exam or assignment grades.This does not preclude you from posting grades as long as the procedure used ensures student anonymity.Posting grades with a unique identifier known only to the student and instructor is acceptable.In such cases, you should not order the list alphabetically.Do not put graded homework or exams in publicly accessible places.
XIII.Students Called to Military Service: Both UWM and the UW system have a number of policies and procedures designed to accommodate students who must temporarily interrupt their studies when called to active duty military service.Go tohttp://www4.uwm.edu/current_students/military_call_up.cfm
Students in this situation have options not generally available under our usual academic and administrative policies, so I would encourage you to review this document.
XIV.Class Coverage Procedure: NEW THIS YEAR!If you are unable to teach a class session during the semester, you must email your course coordinator or department chair as soon as possible and notify them of your situation and discuss coverage of the material missed and/or having another instructor teach your class. If class will be canceled, email the math office, firstname.lastname@example.org, as soon as possible, and they will post a sign outside of your classroom door. You are expected to email your class on any updates to the teaching schedule. You can email your students/class roster through PAWS.
XV.Reserving rooms for make-up tests, study sessions, etc.: NEW THIS YEAR!You may reserve a room for a variety of reasons throughout the semester, such as make-up tests, course study session, etc. Requests can be made online at https://milwaukee.qualtrics.com/SE/?SID=SV_85QC6ht2kcMEY05
You will receive an email confirmation from the Room Schedule, Jane Miles, email@example.com.
XVI.Textbooks:A copy of the textbook and supplemental materials (if applicable) are available for pick-up in the main office in Kim Lacking-Quinn’s office in E403A. You are expected to return these materials to Kim at the end of the semester.
XVII.Final Examination Schedule: Later in the semester, you will receive a final exam schedule from the Course Scheduler, Kim Lacking-Quinn, firstname.lastname@example.org. Non-evening sections of Math 92, 94, 98, 103, 105, 116, 117, and 175, 176 have combined final exams.
Monday, December 15th 7:30 a.m. – 9:30 a.m. is the common final exam time for most sections of Math 092, 094, 116, and 175.
Tuesday, December 16th, 7:30 a.m. – 9:30 a.m. is the common final exam time for mostsections of Math 098, 103, 105, 117, and 176.
Your final exam will be held in your regular classroom unless it is part of the common finals above.The common finals room assignments will be announced in December. Additional information can be found athttp://www4.uwm.edu/schedule/pdf_archive/exams/exams_2149.pdf
XVIII.Course Evaluations: End-of-the-semester course evaluations are to be conducted in every section of every course, including summer session courses. NEW THIS YEAR! Course evaluations will be given to students via email. More information about the process will be provided closer to the end of the semester.
Anybody, including students, may obtain evaluation documents via a public record request, except that all written comments must first be reviewed by the public records custodian to determine if they should not be released.University policies on course evaluations are posted at
Information on the Accessibility Resource Center (ARC) can be found at: http://www4.uwm.edu/sac/
Office Of Equity/Diversity Services (EDS) http://www4.uwm.edu/eds/
If you have an ARC student in your course and have questions, please contact Professor Jay Beder (email@example.com).