UWM Records Management

Records Management is the systematic and administrative control of records throughout their life cycle to ensure efficiency and economy in their creation, use, handling, control, maintenance, and disposition. Applying records management in your office can lead to more efficient file searches, provides you with legal protection for document discovery or litigation, frees up space otherwise being occupied by seldom-consulted records, and helps the university document its functions and history. ALL university employees are responsible for management and retention of their records according to approved schedules.

UWM Records Management can assist your office with active records maintenance, records surveys and inventories, creating records retention schedules, confidential destruction, archival transfer, and records retrieval of documents already in the archives. For more information, contact Brad Houston, University records officer, at houstobn@uwm.edu or (414)-229-6979.

Quick Links

Common Records Schedules	Archives Transfers
Electronic Records Management	Confidential Shredding
E-mail Management	Records Management Forms
Data Management Plans	Presentations and Handouts

UWM Records Management News

October 16, 2012-- New Administrative General Records Schedule

The Wisconsin Public Records Board has approved a new General Records Schedule for UW System Administrative Records, covering many common series including subject files, meeting minutes, accreditation files, and department annual reports. These new Records Retention and Disposition Authorities (RRDAs) supersede any existing RRDAs at the department or campus level, so please review the schedules for the most common series on the Common Records Schedules page-- some retention periods may have changed.

Also added a few additional resources to the Data Management Plan page for researchers looking for additional guidance on writing their plan and/or managing their data. Check them out!

August 17, 2012-- PRB guidelines on Cloud Computing and Data Management presentation

The Wisconsin Public Records Board has issued guidelines for the use of contractors for records management services within Cloud computing environments. These guidelines provide links to the relevant Wisconsin statutes and administrative rules, and include a checklist of requirements to be built into the procurement document or vendor contract.

Additionally, a link to the June 19, 2012 presentation on data management at UWM may now be found on the education page.

June 12, 2012--Site Updates

Updated some dead links in the Common Records Schedules page; all links should now reflect the most current general records schedules applying to UWM offices. Added a link to the May 29, 2012 presentation on Electronic Records to the Education page.