UWM Records Management


What Is a Records Retention/Disposition Authorization (RRDA)?

A Records Retention/Disposition Authorization (RRDA), also referred to as a retention schedule, contains instructions as to the length of time, location, and form in which records series are to be kept and the method of filing records series.

The State of Wisconsin uses Records Retention/Disposition Authorizations to implement records policy. Once approved, an RRDA becomes the legal basis for the disposition of records. In other words, an RRDA approved for a particular records series, or group of related records, gives offices legal authorization to retain, destroy, or transfer records.

The State's Public Records Board (PRB) is responsible for the final approval of all RRDAs. The Board's responsibilities are described under Wisconsin Statute 16.61, also referred to as the Public Records Law.  As a state agency, UWM must conform to the provisions of Chapter 16.61 regarding the retention and disposition of state agency records.

Under Chapter 16.61 state agencies should submit retention schedules for all public records series in their custody to the PRB for approval within one year after a records series has been created.

RRDAs expire or "sunset" after ten years to allow for the periodic re-evaluation of a records series. At that time the RRDA must be updated and resubmitted to the PRB for approval.

There are generally two types of retention schedules: general schedules and RRDAs that are division- or department-specific.  General schedules may be found on the State of Wisconsin, Department of Administration Web site.  Copies of division- or department-specific RRDAs may be requested from the Archives.

For questions about university records, contact the UWM Archives at 229-6979.

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URL: http://www.uwm.edu/Libraries/arch/recordsmgt/rrda.htm
Last edited on July 13, 2006.
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