Progress Report


October 2013

Alpha Phase: An Alpha phase kickoff meeting was held on 10/7/2013. WordPress site provisioning for Alpha phase participants is in progress. Demonstrations of foundational plugins, the UWM Web Identity themes, and related functionality was conducted on 10/9/2013. An Alpha phase participant feedback session was held on 10/14/2013, and focused on site provisioning, defining criteria for moving into the Beta phase, and website address (URL) structuring approaches and methods.

Beta Phase: A target date of 10/15/2013 has been identified for moving into the Beta phase. The Beta phase will expand review and validation activities beyond functionality to include service management, performance/stability monitoring. The Beta phase will also include an expanded group of participants.

General Availability Phase: A target timeframe of first quarter 2014 has been identified for transitioning into the General Availability phase (i.e. going live with the new Wordpress service for campus use).

September 2013

WordPress Prototype: A working prototype of WordPress has been constructed and is being reviewed by the Wordpress Implementation project team.

Campus Communications & Feedback: Planning for WordPress rollout campus open sessions is in progress. A series of WordPress rollout sessions will be scheduled for November and December 2013 (specific dates to be announced).

Preparations for Web Content and Redesign Planning: A series of classes covering UWM Web Identity branding, Web content strategy and website redesign practices have been prepared to provide guidance on content inventories, audits, strategy, how to utilize the Web Identity and more. The classes will be scheduled in October and November 2013 (specific dates to be announced).

Alpha Phase: An Alpha phase charter has been created. Members of the Web Content Management Working Group have been identified to serve on the WordPress Campus Team and participate in the Alpha phase of the project. Participating campus units include Academic Affairs, College Letters & Science, Lubar School of Business, School of Continuing Education, School of Education, School of Freshwater Sciences, Student Affairs, University Information Technology Services and University Relations & Communications.

Plugins and Themes: A draft plugin catalog has been created for testing and validation during the Alpha Phase. All plugins have been installed on the working prototype of WordPress for use during the Alpha Phase. Draft, working versions of the UWM Web Identity WordPress theme and UWM People Profiles Plugin have been completed and are installed for use during the Alpha phase.

August 2013

Domain names: The website address for UWM's WordPress-hosted websites has been selected. The domain name www.uwm.edu will be the future location of UWM's live WordPress-based websites and blogs. Test and development versions of WordPress will be wwwtest.uwm.edu and wwwdev.uwm.edu, respectively.

Plugins and Themes: Selection, review and testing of WordPress plugins continues, with a total of 17 plugins selected thus far. UWM Web Identity WordPress theme continues.

WordPress Prototype: Work has begun on the installation and configuration of a working prototype of WordPress hosted on an external service provider. The prototype will include all selected plugins, configuration settings, and draft version of the UWM Web Identity WordPress theme. After construction and validation, the Prototype will be used for Alpha phase activities.

People Profiles Plugin: Work has started on a WordPress plugin that will allow content authors to create profile Web pages for individuals within or related to their organizations. An example use case being the creation of a staff directory, with person profile pages for each member of the staff.

WordPress Campus Team: A kickoff meeting with campus developers who wish to contribute to the WordPress Implementation took place on 8/13/2013. Contributions will be primarily in the areas of plugin review and selection, UWM Web Identity theme feedback, learning feedback, and general WordPress review and testing.

Web Content Management Working Group Closeout: The last Web Content Management Working Group session was held on 8/21/2013. The session focused on project closeout, lessons learned and feedback to take into the WordPress Implementation project. It was also a time for working group members to celebrate and reflect back over the 14 months of work that went into developing recommendations to improve Web content management services at UWM.

July 2013

Campus Communications & Feedback: Campus open sessions on the WordPress Implementation have concluded. Feedback on functionality and learning has been solicited in the open sessions and via Web surveys distributed to campus Web content authors, technical users (Tech Users group) and Web developers. The feedback has been used to inform the construction of a catalog of WordPress plugins and the structure and format of campus learning and support services.

Rollout Phases: The process of rolling out WordPress for campus use has been defined.

WordPress will be rolled out to campus in three phases: Alpha, Beta and General Availability.

The Alpha phase will consist of members of the WordPress Implementation project team and the Web Content Management Working Group using WordPress for the purpose of functionality review, testing and performance/stability monitoring. The project team (with advisement from the Alpha participants and Web Content Management Advisory Group) will be responsible for approving moving to the next phase.

The Beta phase will consist of the project team, Alpha participants and a new group of Beta participants (selected by the service sponsor) using WordPress for the purpose of functionality review/testing, service management procedure refinement (both process and tool) and performance/stability monitoring. The project team (with advisement from the Alpha participants, Beta participants and Web Content Management Advisory Group) will be responsible for approving moving to the next phase.

The General Availability phase will consist of WordPress being available to all qualifying members of the campus community for use in managing the University Web presence. All Web content produced during a given phase of rollout will qualify for being moved to the next phase, so websites created during the Alpha phase will be able to “go live” when the General Availability phase is reached.

Plugins and Themes: Selection, review and testing of WordPress plugins and other components to meet functionality needs identified via campus feedback is in active progress. The development of a native WordPress theme to provide UWM Web Identity branding and responsive content delivery is in progress.

June 2013

A project team has been formed and is now actively working on the implementation of changes recommended by the Web Content Management Working Group, including but not limited to implementing campus WordPress services. Draft milestones and project charter documents have been established and approved by the service sponsor (UWM Web Steering Committee). The milestones and project charter documents represent all work required to put in place the campus working group's recommendations. A timeframe for WordPress availability currently does not exist. An estimate for establishing target dates for the first batch of project milestones is July 2013.

Web content management advisory group formation is in progress. The first advisory group meeting is planned for mid-July 2013.

Campus open session planning is in progress. There will be two sets of sessions: the first set aimed at content editors/authors, designers, marketing/communications professions and the second aimed at technical staff such as Web designers and Web applications developers. Open sessions are anticipated to be scheduled in mid-July. Dates, times, locations and agenda will be announced the week of June 24, 2013.

The WordPress Implementation project team is working on service design activities, including plugin selection/catalog development, change deployment and versioning, distributed development/management, ePantherID authentication (1login) and service continuity.


Previous Progress Reports

Please visit the Web Content Management Working Group website for Progress Reports prior to June 2013 and a summary of changes recommended by the working group.