Student Organization Registration.

Student Organization Eligibility
The University of Wisconsin-Milwaukee student organizations are considered to be affiliated with, but not official units of, the University.  As a condition for continuation of the affiliation relationship, the organization agrees to abide by University of Wisconsin-Milwaukee (UWM) regulations.  In return, the student organization gains access to selected UWM facilities and resources.  Student organizations are comprised of and controlled by students enrolled at the University of Wisconsin-Milwaukee (UWM).  Student organizations may include non-students, such as faculty, staff, and individuals from the community as adjunct members, but they may not serve as officers or have a controlling interest in the organization. 

University Registration (University Recognition)
Student groups on the University of Wisconsin-Milwaukee campus must register annually with the Center for Student Involvement in order to use University facilities and services.  The registration process has been developed to give the university community an accurate listing of active student groups on campus.  Registration does not mean the university supports or adheres to the views held or the positions taken by registered student organizations.  The organization and its officers are responsible for their debts. UWM is not liable for debts incurred by the student organization. Responsibility for any action which violates federal, state, local laws and ordinances or university policies must be assumed by the individual group’s officers and members.  To be eligible for registration, student organizations must meet the following criteria:

  1. Operate as a not-for-profit organization, as demonstrated by evidence that the organization uses any income or profit for organizational purposes, not for any individual or commercial gain;
  2. Prepare and file with the Center for Student Involvement governing documents for the organization.  If the organization wishes to be affiliated with a national or other related organization, a copy of their constitution and bylaws must also be submitted;
  3. Be related to student life on campus and does not duplicate the purpose or function of a currently registered student organization on campus, unless the need for duplication is substantiated and approved by the Center for Student Involvement;
  4. Agree to abide by policies set forth in the Student Organization Manual, Student Handbook, and UWM and UW-System Administrative policies and regulations;
  5. Agree to abide by local, state, and federal laws and ordinances and to avoid unlawful actions in connection with any of their activities;
  6. Identify at least four UWM student officers currently enrolled on a fee-paying basis for at least half-time.  (as used in this policy, “half-time” status means enrollment for a minimum of six credits as an undergraduate student, and enrollment for a minimum of four credits as a graduate student);
  7. 3/4 (three-quarters) of membership consist of students enrolled for a minimum of one semester hour of credit at UWM;
  8. Identify a faculty or staff advisor employed by UWM (Student Employees, Teaching, Research, or Graduate Assistants do not qualify);
  9. As required by Regent Policy 30-06, “Policy on Recognition of Student Organizations,” extend membership and all membership privileges, including voting and eligibility to hold office, to all students without regard to age, ethnicity, gender (except as otherwise permitted by Title IX of the Education Amendments of 1972), disability, color, national origin, religion, sexual orientation or veteran status, except those student organizations that select their members on the basis of commitment to a set of beliefs (e.g., religious or political beliefs) may limit membership and leadership positions in the organization to students who affirm that they support the organization’s goals and agree with its beliefs.
  10. Unless the nature of the organization entitles it to an exemption in accordance with applicable laws, no student may be denied admission to, participation in or the benefits of, or be discriminated against in any service, student organization, program, course or facility of UWM because of race, color, creed, religion, sex, sexual orientation, national origin, disability, age, pregnancy, marital status, political affiliation or belief, arrest or conviction record, disabled veteran or Vietnam-era veteran status, or any other protected group as documented by applicable federal or state laws.

Student Organization Names
Student groups may identify themselves with the University only by using the following format in the organization title:  “Club XYZ at the University of Wisconsin-Milwaukee.”  The name must not suggest endorsement by the University of the organization’s purpose or activities, or imply that the organization is speaking on behalf of the University or any of its divisions or departments.  All student organization publications, letterhead stationery, invoices, and/or purchasing forms must include the statement:  “Student Organization at UWM.”  Student Organizations may not use the University’s name or logos in any advertisements, web pages, or other printed materials without permission. 

Registration Procedures (Recognition Procedures)
The registration process has been developed to give the university community an accurate listing of active student groups on campus.  Registration does not mean the university supports or adheres to the views held or the positions taken by registered student organizations.   The ten criteria for University registration (above) must be fulfilled. Persons interested in starting or reactivating a student organization should contact the Center for Student Involvement for a registration packet.  The registration procedures are:

  1. To register a student organization, a student must fill out the Application for New or Reactivating Student Organization online at:  https://orgsync.com/21733/forms/show/34016
  2. The student will be contacted by a Center for Student Involvement (CSI) staff member to schedule training in the use of PantherSync, powered by OrgSync, the online student organization system.  Students may also call to set up an appointment for PantherSync training at (414) 229-5780. The individual(s) who attend the training and are officer(s) will be authorized as the Portal Administrator(s) for the organization.
  3. After completing PantherSync training with a Student Organization Consultant, the Portal Administrator should instruct all officers and advisors of the student organization to create user accounts in PantherSync and invite them to join the organization online.
  4. Each student organization must provide the full names, phone numbers, and email addresses of four UW‐Milwaukee students currently enrolled at least half-time (to serve as officers). At least one of the contacts for the organization must agree to have his or her name and phone number or email address released as the public information for the group.  This information is recorded in the Org. Profile in PantherSync which can be accessed by the Portal Administrator under “settings”.
  5. Student organizations must meet the following requirements:
    1. List four UWM students enrolled for at least half‐time (6 credits for undergraduates and 4 credits for graduate students) as contacts within the Org Profile and showing in the online membership roster. Note: A student who is only AUDITING classes cannot be an officer of a student organization.
    2. Have a membership consisting of at least 3/4 (three‐quarters) students enrolled for a minimum of one semester hour of credit at UWM.
    3. List the name, office location, telephone number, and email address for at least one faculty or staff advisor who is employed by UW‐Milwaukee.  This information must appear in the Org Profile and in the membership roster online. The name and UWM email address for the faculty/staff advisor must also be provided so that liability protection for the advising role can be documented.
    4. Disclose any community, state, national, or international affiliations of your student organization by listing them in the Org Profile in the Affiliations section.  Constitution/bylaws of the affiliated organization(s) can be submitted electronically as PDF or by using a website URL.
    5. Additional criteria for registering a student organization on campus can be found in the Student Organization Manual at: http://www4.uwm.edu/sao/publications/index.cfm
  6. After submitting a completed Org Profile electronically, CSI staff will email the Org Profile back to the submitter in a PDF format. The Org Profile must then be printed and signed by all officers and advisors (CSI can print this document if you wish).  The individuals listed as contacts must agree to the position indicated and meet the student enrollment status eligibility requirements. Signatures indicate that individuals have read, understand and agree with the RSO Contract which is available online at www.rsocontract.uwm.edu. It also indicates that they have read and understand the Organization Verification and Liability section of the RSO Contract, and that each individual will take responsibility for the actions of the organization.  You will be held accountable for any lost/stolen University capital equipment or debt incurred by the organization.
  7. New organizations must also complete and submit the New Student Organization Charter Application form. This form is located in the “Forms” tab in PantherSync on the left side of the screen. This document is submitted electronically.
  8. Once all officers and advisors have signed the Org Profile, submit it to the Center for Student Involvement (CSI) in Union 363. CSI will verify enrollment of officers and employment of advisors.
  9. Schedule a meeting with an Assistant Director in the Center for Student Involvement for a review of university policies and procedures. Allow two business days from the date you drop off the Org Profile for verifications (see #8 above) before this meeting. CSI staff will try to answer any questions you may have about operating a registered student organization at UWM. (This meeting is approximately 1 hour).
  10. Once the CSI Assistant Director approves the registration paperwork, a Charter Letter will be sent to the organization acknowledging that the organization has permission to operate on campus. The organization’s documents are then forwarded to the Student Association (SA) Senate for review and approval of eligibility to received SA services.
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