The Leading Edge
Center for Student Involvement - Union 350
Volume 11 - Issue 1
CSI STAFF TURNOVER
There will be a lot of changes in Student Activities this year. Nick Lemus, Assistant Director, resigned last May and due to a funding cut this position will be eliminated. A new position with less responsibilities and lower salary grade is being developed as a replacement. The CSI Secretary position was eliminated after Barb Krueger retired in January. That position was revised to replace reception duties with data entry and financial paperwork duties to deal with the growing accounting demand of student organizations. Cheryl Locher, Business Manger, has accepted a promotion at another campus department and will be leaving shortly. Since Tom McGinnity is serving as Interim Dean of Students, that leave zero professional staff in the office. This staff shortage will affect the office’s operation and will require you to plan ahead for your needs. THE OFFICE WILL NO LONGER BE ABLE TO HANDLE LAST MINUTE REQUESTS. Cheryl used to stay nights and sometimes come in on weekends to handle the workload of the office. People who procrastinate or just drop in often prevent work from other student organizations being done, because staff then have to drop what they are doing to handle the last minute request. We no longer have the staffing to handle that kind of pressure. PLEASE READ THE TIMELINE INFORMATION BELOW TO MAKE SURE WE CAN HANDLE YOUR REQUESTS.

ORGANIZATION AND CAMPUS RESOURCE FAIR – Party with the Panther
The annual Party with the Panther event will be held Wednesday, September 6, 2006 in Spaights Plaza from 11 am to 1 pm. This is a great way to promote your organization and get more members. Organizations may sign up for a booth space by sending an email to activities@uwm.edu (Spaces are limited and will be allocated on a first come, first serve basis). Open tables at 11:00 am on that day will be given to organizations on the waiting list. Due to the staffing shortage in CSI this event will not include the inflatable carnival games or any other entertainment features. There will be free food and music playing part of the time.

STUDENT ORGANIZATION REGISTRATION RENEWALS
Renewal forms will be sent out the last week of August via campus mail. All student organizations must fill out, sign, and return their form prior to September 22nd to remain active on campus. Groups failing to turn in their renewal forms will become inactive and lose all university privileges, such as: segregated fee funding, room reservations, office space, etc. The form is required, even if you turned in a change of officer form in the summer. We encourage people to get them in sooner, so that new students can be given more accurate information about clubs and groups on campus. Please check with all your officers to make sure someone turns in this form by the posted deadline.

STUDENT EMPLOYMENT
As we approach the fall semester, Be On the Safe Side (BOSS) and the Women's Resource Center (WRC) will be hiring to fill vacant student employee positions.

If you are interested in applying at BOSS, contact Courtney Gotz (229-6469, cgotz@uwm.edu). If you are interested in applying at the WRC, contact Cathy Seasholes (229-2852, seashole@uwm.edu).

SPEED MEET
Thursday, September 7, 2006, 7pm-9pm, in the Union Ballroom. This is an annual event designed to help UWM students meet each other in an informal, fun environment. The event includes games, food, door prizes, music and T-shirt giveaways. UWM Sponsors are the Campus Activities Board, Cultures and Communities Program Office, LGBT Resource Center, LINKS Peer Outreach and Mentoring Center, Neighborhood Housing, Norris Health Center and the Peer Health Advocates, the Peer Mentoring Center, Center for Student Involvement, the Union, University Housing, the Women’s Resource Center. Free and open to UWM students. For more information, contact UWM Peer Mentoring Center Director Shana Stein at sstein@uwm.edu.

THE STUDENT LEADERSHIP RETREAT
The Student Leadership Retreat is an annual trip to Camp Minikani for students at UWM that are interested in improving there leadership skills and making their campus and community a better place. This year the retreat is planned for September 16 & 17. The retreat is free to all students as a thank you for the important work that they do in providing UWM with direction, programming, and service. Students will stay overnight at the camp and participate in a number of different activities and workshops. Some of these activities may include a personality type exercise, a ROPES course, camp wide games, a movie about leadership, and a social bonfire. This weekend is a great way to meet other leaders around campus, learn new skills and make new friends! For more information about the leadership retreat, email Laurie Marks at: lmarks@uwm.edu.

PERSONAL SAFETY PROGRAM
Tuesday, September 19, 2006, 6pm-7pm, in Sandburg Hall Flicks. This is a workshop led by Detective Sergeant Art Koch that will teach basic self-defense techniques and discuss personal safety and sexual assault as it relates to alcohol use. Students should wear loose, comfortable clothing and athletic shoes so they may participate fully. Following the workshop there will be a mini-resource fair which will bring together materials from the WRC, LGBT Resource Center, Klotsche, and others and make them available to students. Free. University Housing Residential Program Manager Kara Mulrooney, 414-229-2830 or karam@aux.uwm.edu.

CSI STUDENT ORGANIZATION RESOURCE CENTER – Union WG85
Due to a funding cut, the new office CSI was trying to open last spring for student organization training and advising is now closed. That space will be shared by the Office of Student Life units, which CSI is a part. Due to the staff shortage, advising and training functions of the office will be limited this fall.

CONTRACTING TIMELINE
(paying a person for something, whether entertainment, speaking, or sewing, must be done on a contract)
Please be advised that all contracts need to be received by the Center for Student Involvement at least 32 days prior to the event/program. This includes paid and non-paid contracts both on and off campus. Students, faculty, and staff may NOT sign the “Accepted By” block on the contract form. This may only be completed by a designee appointed on behalf of the Board of Regents. Failure to submit contracts within the 32 day deadline will result in event cancellations and/or denial of reimbursement for not following university policy and procedures. (Should contract protocol not be followed, the individual and/or student organization will be held responsible for any and all financial and legal commitments.) Please contact the CSI at (414) 229-5780 for assistance in contracts.

CONTRACTS AND BIDS
Student organizations are not authorized to enter into verbal commitments or contracts. BE VERY CAREFUL WHEN TALKING TO A BUSINESS, MAKE SURE THEY UNDERSTAND YOU ARE NOT MAKING A COMMITMENT, JUST GETTING A PRICE QUOTE. The university is not liable for comitments you make with vendors. If proper procedures are not followed, you could be held responsible for the cost out of your own pocket.

PROGRAM/EVENT FUNDING
Meet with Tom McGinnity at least 8 weeks prior to the event date. Any person being paid for a service, performance, or to speak, must be paid by a contract which take 32 days to process. Students contacting the CSI to arrange an event inside this deadline will be told to change their event so the contract can be processed.

REIMBURSEMENTS
If you decide to purchase items or make your own travel arrangements, please notify the CSI prior to the expense in order to verify that no mandatory contracts or vendors are required. Not following the proper purchasing procedures could result in failure of a reimbursement. SAVE ALL ORIGINAL RECIEPTS.

TRAVEL EXPENSES
Meet with Tom McGinnity, at least 32 days prior to departure. You will need a copy of the conference brochure and a complete list of students that will be traveling.

GENERAL REQUEST MINIMUM PROCESSING TIME LINE IN DAYS

Checks for purchases less greater than $1500.00 - 32 days

Checks for purchases less than $1500.00 - 21 days

Credit Card Purchases - 3-5 days, plus vendors’ delivery time.

Driver Authorization -14 Days

Enterprise Car Rental Service - 5 Days

Entertainment Contract non-paid performer or speaker - 32 days

Entertainment Contract paid performer or speaker - 32 days

Payment to Individuals for services - 28 days

Reimbursements - 28 days