CSI STAFF TURNOVER
There will be a lot of changes in Student Activities this year. Nick Lemus,
Assistant Director, resigned last May and due to a funding cut this position
will be eliminated. A new position with less responsibilities and lower
salary grade is being developed as a replacement. The CSI Secretary position
was eliminated after Barb Krueger retired in January. That position was
revised to replace reception duties with data entry and financial paperwork
duties to deal with the growing accounting demand of student organizations.
Cheryl Locher, Business Manger, has accepted a promotion at another campus
department and will be leaving shortly. Since Tom McGinnity is serving as
Interim Dean of Students, that leave zero professional staff in the office.
This staff shortage will affect the office’s operation and will require
you to plan ahead for your needs. THE OFFICE WILL NO LONGER BE ABLE TO HANDLE
LAST MINUTE REQUESTS. Cheryl used to stay nights and sometimes come in on
weekends to handle the workload of the office. People who procrastinate
or just drop in often prevent work from other student organizations being
done, because staff then have to drop what they are doing to handle the
last minute request. We no longer have the staffing to handle that kind
of pressure. PLEASE READ THE TIMELINE INFORMATION BELOW TO MAKE SURE WE
CAN HANDLE YOUR REQUESTS.
ORGANIZATION AND CAMPUS RESOURCE FAIR – Party with the Panther
The annual Party with the Panther event will be held Wednesday, September
6, 2006 in Spaights Plaza from 11 am to 1 pm. This is a great way to promote
your organization and get more members. Organizations may sign up for
a booth space by sending an email to activities@uwm.edu
(Spaces are limited and will be allocated on a first come, first serve
basis). Open tables at 11:00 am on that day will be given to organizations
on the waiting list. Due to the staffing shortage in CSI this event will
not include the inflatable carnival games or any other entertainment features.
There will be free food and music playing part of the time.
STUDENT ORGANIZATION REGISTRATION RENEWALS
Renewal forms will be sent out the last week of August via campus mail.
All student organizations must fill out, sign, and return their form prior
to September 22nd to remain active on campus. Groups failing to turn in
their renewal forms will become inactive and lose all university privileges,
such as: segregated fee funding, room reservations, office space, etc.
The form is required, even if you turned in a change of officer form in
the summer. We encourage people to get them in sooner, so that new students
can be given more accurate information about clubs and groups on campus.
Please check with all your officers to make sure someone turns in this
form by the posted deadline.
STUDENT EMPLOYMENT
As we approach the fall semester, Be On the Safe Side (BOSS) and the Women's
Resource Center (WRC) will be hiring to fill vacant student employee positions.
If you are interested in applying at BOSS, contact Courtney Gotz (229-6469,
cgotz@uwm.edu). If you are interested
in applying at the WRC, contact Cathy Seasholes (229-2852, seashole@uwm.edu).
SPEED MEET
Thursday, September 7, 2006, 7pm-9pm, in the Union Ballroom. This is an
annual event designed to help UWM students meet each other in an informal,
fun environment. The event includes games, food, door prizes, music and
T-shirt giveaways. UWM Sponsors are the Campus Activities Board, Cultures
and Communities Program Office, LGBT Resource Center, LINKS Peer Outreach
and Mentoring Center, Neighborhood Housing, Norris Health Center and the
Peer Health Advocates, the Peer Mentoring Center, Center for Student Involvement,
the Union, University Housing, the Women’s Resource Center. Free
and open to UWM students. For more information, contact UWM Peer Mentoring
Center Director Shana Stein at sstein@uwm.edu.
THE STUDENT LEADERSHIP RETREAT
The Student Leadership Retreat is an annual trip to Camp Minikani for
students at UWM that are interested in improving there leadership skills
and making their campus and community a better place. This year the retreat
is planned for September 16 & 17. The retreat is free to all students
as a thank you for the important work that they do in providing UWM with
direction, programming, and service. Students will stay overnight at the
camp and participate in a number of different activities and workshops.
Some of these activities may include a personality type exercise, a ROPES
course, camp wide games, a movie about leadership, and a social bonfire.
This weekend is a great way to meet other leaders around campus, learn
new skills and make new friends! For more information about the leadership
retreat, email Laurie Marks at: lmarks@uwm.edu.
PERSONAL SAFETY PROGRAM
Tuesday, September 19, 2006, 6pm-7pm, in Sandburg Hall Flicks. This is
a workshop led by Detective Sergeant Art Koch that will teach basic self-defense
techniques and discuss personal safety and sexual assault as it relates
to alcohol use. Students should wear loose, comfortable clothing and athletic
shoes so they may participate fully. Following the workshop there will
be a mini-resource fair which will bring together materials from the WRC,
LGBT Resource Center, Klotsche, and others and make them available to
students. Free. University Housing Residential Program Manager Kara Mulrooney,
414-229-2830 or karam@aux.uwm.edu.
CSI STUDENT ORGANIZATION RESOURCE CENTER – Union WG85
Due to a funding cut, the new office CSI was trying to open last spring
for student organization training and advising is now closed. That space
will be shared by the Office of Student Life units, which CSI is a part.
Due to the staff shortage, advising and training functions of the office
will be limited this fall.
CONTRACTING TIMELINE
(paying a person for something, whether entertainment, speaking, or sewing,
must be done on a contract)
Please be advised that all contracts need to be received by the Center for Student Involvement at least 32 days prior to the event/program. This includes
paid and non-paid contracts both on and off campus. Students, faculty,
and staff may NOT sign the “Accepted By” block on the contract
form. This may only be completed by a designee appointed on behalf of
the Board of Regents. Failure to submit contracts within the 32 day deadline
will result in event cancellations and/or denial of reimbursement for
not following university policy and procedures. (Should contract protocol
not be followed, the individual and/or student organization will be held
responsible for any and all financial and legal commitments.) Please contact
the CSI at (414) 229-5780 for assistance in contracts.
CONTRACTS AND BIDS
Student organizations are not authorized to enter into verbal commitments
or contracts. BE VERY CAREFUL WHEN TALKING TO A BUSINESS, MAKE SURE THEY
UNDERSTAND YOU ARE NOT MAKING A COMMITMENT, JUST GETTING A PRICE QUOTE.
The university is not liable for comitments you make with vendors. If
proper procedures are not followed, you could be held responsible for
the cost out of your own pocket.
PROGRAM/EVENT FUNDING
Meet with Tom McGinnity at least 8 weeks prior to the event date.
Any person being paid for a service, performance, or to speak, must be
paid by a contract which take 32 days to process. Students contacting
the CSI to arrange an event inside this deadline will be told to change
their event so the contract can be processed.
REIMBURSEMENTS
If you decide to purchase items or make your own travel arrangements,
please notify the CSI prior to the expense in order to verify that no
mandatory contracts or vendors are required. Not following the proper
purchasing procedures could result in failure of a reimbursement. SAVE
ALL ORIGINAL RECIEPTS.
TRAVEL EXPENSES
Meet with Tom McGinnity, at least 32 days prior to departure. You
will need a copy of the conference brochure and a complete list of students
that will be traveling.
GENERAL REQUEST MINIMUM PROCESSING TIME LINE IN DAYS
Checks for purchases less greater than $1500.00 - 32 days
Checks for purchases less than $1500.00 - 21 days
Credit Card Purchases - 3-5 days, plus vendors’ delivery time.
Driver Authorization -14 Days
Enterprise Car Rental Service - 5 Days
Entertainment Contract non-paid performer or speaker - 32 days
Entertainment Contract paid performer or speaker - 32 days
Payment to Individuals for services - 28 days
Reimbursements - 28 days
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