CONTENTS - 3 emails were sent out:
1. Union Office Allocations
2. Senate Apropriations Committee Bylaw changes
3. Student Organaization February Update
Forwarded Message from the Union Policy Board Office Allocation Committee
Student organization offices are available for the 2009-2010 school year. Attached is the application for office space for the 09-10 school year. General rules:
- ALL student organizations wishing to have office space for 09-10 must apply using the attached form. Organizations currently with office space MUST reapply.
- The application MUST be legible. You are encouraged to fill in necessary fields utilizing Microsoft Word and print the completed form. Unreadable contact information, student organization or officer names, or other important information that cannot be read for any reason will not be recognized.
- The form must be complete, and any additional attachments to the application form must be stapled to the application.
- The application must be turned in to the wooden lock-box located outside of Union 331.
- The application must be turned in ON TIME prior to 5:00PM on Friday, February 13, 2009.
Late applications, illegible applications, incomplete applications, applications turned in to locations other than the lock-box outside of Union 331, and applications that are produced on one's own and are not the document attached to this email, or downloaded from the Student Activities Website (http://www4.uwm.edu/sao/organizationalforms.cfm) WILL NOT BE ACCEPTED.
Attached is the 2009-2010 Student Organization Office Application. It contains the appeals form. This is not due at this point. Also attached is the Union office lease for 2009-2010 for your review and information. A signed copy is not due at this time. A time line for the office allocation process is also attached. Review it, and note important dates and deadlines.
After allocations are received, the Office Allocation Committee will review the applications. This review will be done in an open meeting, and student organizations whose applications are properly completed and received will be notified regarding the time, date, and location of this meeting. AN OFFICER WILL BE REQUIRED TO ATTEND THIS MEETING. The committee may have questions regarding your application.
If you have any questions regarding the office allocation process, please stop by during office hours, held in the Student Association Office (Union EG79) Monday - 12:30-1:30, Wednesday 12:30-1:30, Thursday 5:30-8:30. You may also contact Office Allocation Committee Chair Kyle Duerstein by emailing firstname.lastname@example.org to set up an appointment. An appointment is recommended, as walk-ins during the above office hours may encounter lines and unavailability.
Forward message from Senate Allocations Committee
Student Organization Officers,
In December 2008 the Senate Appropriations Committee made several changes to the bylaws that will most likely affect you. A few of the changes include, but are not limited to:
1. (Article VII, Section H, 2)
SAC will only consider funding for up to three (3) travel grant requests per semester (November Large Grants apply for Spring Semester, April Large Grants apply for Fall Semester). If more than three travel grant requests are submitted at one time, the RSO is responsible for selecting which three requests are to be heard before the committee.
2. (Article VII, Section H, 13)
SAC will not fund international travel due to budget constraints, with the exception of Canada and all US Territories.
If you have received more than three travel grants for the Spring 2009 semester during the November large grants you will be "grandfathered" in under the new rules.
In addition to the bylaw changes there are a few things that all student organizations should be aware of:
1. SAC will not transfer money out of a travel grant. If the money goes unspent after the semester it was granted for it will go back to SAC.
2. Organizations are only granted one small operations grant per fiscal year.
3. The committee no longer accepts justification at the table. All documentation must be submitted 24 hours before the SAC meeting.
The new bylaws can be found at: http://www.uwm.edu/StudentOrg/sa/legislative/pages/. If you have any questions feel free to contact me.
UWM Student Association
Senate Appropriations Committee Chair
STUDENT ORGANIZATION NEWS
Council of Student Organizations
Ikon Printing Charges
SAC bylaws changes
UPB – Office allocations for next year
2009 Student Organization Achievement Awards
Student Organization Training Sessions
Call for Student Organization Photographs
Paying A Person With Segregated Fees
UPCOMING ACTIVITIES AND EVENTS
Blood Drive Feb 10
Food Pantry Volunteers Needed
STUDENT ORGANIZATION NEWS
COUNCIL OF STUDENT ORGANIZATIONS (COSO) Meeting February 3, 2009
The next meeting of COSO will be on February 3, 2009 in the Student Union Alumni Fireside Lounge, 7-8:30pm. Topics for discussion include (but are not limited to):
- Purpose of COSO and how it can best serve the interests of student organizations.
- Classification specific sub-council meetings will be discussed and explored and scheduled when possible (all honor societies, all religious organizations, all recreation groups, etc.)
See http://www4.uwm.edu/sao/coso.cfm for more information on COSO. If you have additional thoughts or input, please join the Facebook group (Council of Stu Orgs at UW-Milwaukee) and let us know or email Tom Dake, Student Activities Advisor, directly at email@example.com.
IKON PRINT CHARGES
Organizations with printing accounts that print at Ikon printing services in the Union should know that you may not use the printing account for any other services Ikon offer (i.e. stamps, packaging, office supplies, ect.). The printing accounts are for printing projects only. Ikon has been informed to deny forms for non-printing services)
SAC BYLAWS CHANGES
An email from the SAC Chair was sent January 30th with the new SAC bylaws attached. If you misplaced or did not get the email you can go to the Student Association website after February 5th to download a copy (http://www.uwm.edu/StudentOrg/sa/legislative/pages/ Just click on the SAC link on the side of the page).
The SAC Chair also mention three points for student groups to remember:
- SAC will not transfer money out of a travel grant. If the money goes unspent after the semester it was granted for it will go back to SAC.
- Organizations are only granted one small operations grant per fiscal year.
- The committee no longer accepts justification at the table. All documentation must be submitted 24 hours before the SAC meeting.
UPB – OFFICE ALLOCATIONS FOR NEXT YEAR
(This is a summary of the email sent out January 30th)
ALL student organizations wishing to have office space for 09-10. Organizations currently with office space MUST reapply. The application MUST be legible. The form must be complete, and any additional attachments to the application form must be stapled to the application. The application must be turned in to the wooden lock-box located outside of Union 331. The application must be turned in ON TIME prior to 5:00PM on Friday, February 13, 2009.
Late applications, illegible applications, incomplete applications, applications turned in to locations other than the lock-box outside of Union 331, and applications that are produced on one's own and are not the document distributed by the Union Policy Board or downloaded from the Student Activities Website at www4.uwm.edu/sao/organizationalforms.cfm
WILL NOT BE ACCEPTED.
2009 STUDENT ORGANIZATION ACHIEVEMENT AWARDS
Plan ahead to submit nominations for the 2008-09 student organization Achievement Awards! Nomination forms are now available! Categories include: Advisor of the Year, Outstanding Leadership Award, Outstanding Program of the Year, Outstanding Student Organization Award, Outstanding Volunteer Award, Student Organization Service Award. Nominations for these awards are due Friday, March 19, 2009 by 3:00pm in the Center for Student Involvement, Union 363. Nominations may be submitted by students for one or more of the awards listed above. The Achievement Awards Ceremony will be held on Sunday, April 5 at 4:00pm in the Wisconsin Room Lounge in the UWM Union. Nomination forms and detailed instructions are available online at http://www4.uwm.edu/sao/recognition.cfm. For more information, contact Tom Dake at 229-5780 or firstname.lastname@example.org.
STUDENT ORGANIZATION TRAINING SESSIONS, SPRING 2009: Where do you want your organization to go?
The Center for Student Involvement offers training for student organizations and their advisors. Trainings are generally offered as “repeat sessions” on different days of the week and times of day to allow individuals with different schedules to attend. Individuals who attend trainings are expected to share the information provided with the other members of their student organization.
For detailed information on topics, date, time and place for workshops go to http://www4.uwm.edu/sao/training.cfm
Earn bonuses for your student organizations by attending training sessions on topics your organization is already interested in! By attending a group of workshop topics (a bundle), your organization can earn bonus items with real value; for details on the “bonus bundle” incentives program to go: http://www4.uwm.edu/sao/bonus.cfm
CALL FOR STUDENT ORGANIZATION PHOTOGRAPHS
The Center for Student Involvement is requesting picture submissions from student organizations! Pictures will be used for marketing/promotional purposes and may appear on the CSI website at www.activities.uwm.edu. Images may also be used for the Achievement Awards Ceremony in April.
PAYING A PERSON WITH SEGREGATED FEES
Paying a person for something, whether entertaining, speaking, or sewing, etc. MUST BE DONE ON A CONTRACT. All contracts need to be received by the Center for Student Involvement (CSI) at least 30 days prior to the event/program. Last semester several organizations tried to plan activities inside this deadline and created huge problems for themselves and CSI. CSI cannot retroactively process contracts, meaning if the event or program has already happened – then there is absolutely nothing that can be done to pay a person for that event or program. In addition several groups turned in contracts and then changed the date of their performance or canceled their event without notifying CSI. The university will cut a check using the information on the contract, if the event date is changed or you are going to cancel an event – you must notify CSI as soon as possible.
UPCOMING ACTIVITIES AND EVENTS
DONATE BLOOD OR VOLUNTEER AT THE NEXT BLOOD DRIVE FEB 10!
The next Blood Drive is Tuesday, February 10 in the Union Ballroom from 9am-5pm, and is co-sponsored by the Biology Club and Center for Volunteerism & Student Leadership. To sign up for an appointment please send an email to Laurie Marks email@example.com with the info below:
Time you would like to donate (every 15 minutes e.g. 11:00, 11:15, 11:30 or 11:45):
Time you would like to volunteer (e.g. 10am-12pm):
HUNGER SIMULATION SET FOR FEBRUARY 25th IN THE UNION CONCOURSE!
The Hunger Simulation is a 30 minute maze experience where you are given an identity and a month’s wages of a person who is the head of a working family living in poverty. You then go through a maze with 6 stations where you make choices about rent, transportation, health care, groceries, etc. and at the end you see how much money you have left. Each participant gets a free bowl of soup after they finish. The event takes place from 10:00am – 3:00pm in the Union Concourse, so just stop by! If you are an instructor who would like to give students extra credit for attending this experience or if you would like to bring a class through the maze on the day of the event please contact Laurie at firstname.lastname@example.org (Center for Volunteerism & Student Leadership)
FOOD PANTRY VOLUNTEERS NEEDED! THURSDAYS, TRANSPORT PROVIDED
Each week the UWM community sends volunteers to the Hope House Food Pantry to stock shelves, clean, organize, and do inventory. Please sign up for any Thursday; and transportation is provided! We leave the Center for Volunteerism & Student Leadership office at noon and arrive back on campus by 2:30pm. You can sign up for as many or as few Thursdays as you wish, please send an email to Laurie Marks email@example.com with the info below:
DATE OF THURSDAY DO YOU WANT TO VOLUNTEER?: