Center for Student Involvement

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Registered Student Organization (RSO) Renewal Registration 2011

Renewal Registration must be completed by Friday, September 23, 2011 at 12:00pm.

ALL STEPS ARE REQUIRED UNLESS OTHERWISE NOTED.

The Board of Regents has developed additional requirements for registered student organizations:

• Identify at least four UWM student officers currently enrolled on a fee-paying basis for at least half-time. (as used in this policy, "half-time" status means enrollment for a minimum of six credits as an undergraduate student, and enrollment for a minimum of four credits as a graduate student);
• 3/4 (three-quarters) of membership consist of students enrolled for a minimum of one semester hour of credit at UWM;
• Identify a faculty or staff advisor employed by UWM;

For a complete list of rules for registering a student organization at UW-Milwaukee see the Student Organization Manual at http://www4.uwm.edu/sao/publications/

All student organizations must complete renewal registration in September of each year. Renewal registration must be completed by Friday, September 23, 2011 at 12:00pm. Failure to register by this date makes the organization inactive. Inactive organizations are not permitted to use resources or university facilities.

The steps below assume that current officers and advisors have done the following:

1. Created a user account in PantherSync AND (login at www.panthersync.uwm.edu)
2. Joined the organization's PantherSync portal that they are an officer or advisor for.

For assistance with these two items, please contact the Center for Student Involvement (CSI) [formerly Student Activities Office] at activities@uwm.edu or at (414) 229-5780. Also see Training options below.

Step 1: Update and renew organization's profile in PantherSync
After logging in at www.panthersync.uwm.edu, the portal administrator must enter the organization's portal and select "Settings" from the menu on the lower left side of the screen [only the student officer(s) serving as portal administrator(s) will be able to see this option]. The portal administrator updates the names and contact information for the organization's public contact, primary four officers and the faculty/staff advisor. If the organization has additional officers or advisors, they must also be updated in the Org Profile. Once the information has been updated, the portal administrator submits the revised Org Profile via PantherSync.

Step 2: Have Officers and Advisor read contract terms online
Have each officer and the faculty/staff advisor(s) visit www.rsocontract.uwm.edu and read the contract terms and conditions that they are agreeing to when they sign the Org Profile.

Step 3: Print, sign and submit updated organization profile to the CSI by Sept 23
After the Org Profile has been updated and submitted via PantherSync you will need to print and have each officer and advisor sign the printed copy that will then be turned into the Center for Student Involvement. If you wish, the CSI Staff can print your submitted Org Profile for you in our office or email a PDF copy to the portal administrator. Remember, once printed, each officer and the advisor(s) should sign, date and provide their Student ID# on the appropriate line.

Organizations are stronly encouraged to complete this process as early as possible. If there are errors or other issues with the Org Profile or renewal, the orgaization will need to make corrections before September 23.

What happens next?
Once the signed Org Profile has been submitted, the Center for Student Involvement will verify enrollment status of student officers and employment status of the faculty/staff advisor.

Once verified, the organization will have completed renewal registration and will be notified by UWM email. Additional information regarding Union Mailboxes, Inventories, and office access will be shared as organizations renewals are completed.

If verification is unsuccessful or the Org Profile is incomplete or incorrect, the organization's officers will be contacted via UWM email and asked to make changes or corrections and re-submit the Org Profile prior to September 23.

Training
RSO Renewal Training is strongly encouraged, but not required, for all student organizations. The training includes basic information that will help organizations have a successful year, including updates on campus services and resources. The 45 minute training will also include a "renewal walk through" during which attendees will be guided through the process for updating their Org Profile and given an overview of the remaining steps to renew their organization. Dates, times and locations for renewal trainings are listed in the "Calendar" feature in PantherSync and on the Center for Student Involvement website at http://www4.uwm.edu/sao/news/calendar.cfm. Officers can also request training for officer or full membership meetings by completing a training request: https://orgsync.com/21733/forms/22606/show

Involvement Links.

• UWM Bucket List
• Involvement Guide & Workbook
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Latest News.

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