Officer and Faculty/Staff Advisor Contract for RSO
UWM Officer and Faculty/Stafff Advisor Contract for Registered Student Organizations (RSO)
Updated July 2014
UNIVERSITY STATUS AND LIABILITY:Student organizations are considered to be affiliated with, but not official units of, the University. As a condition for continuation of the affiliation relationship, the organization agrees to abide by University regulations. In return, the student organization gains access to selected University facilities and resources. Student groups may only identify themselves with the University by using the following format in the organization name: "Club XYZ at the University of Wisconsin-Milwaukee." The name or actions of the student organization must not imply University endorsement of the organization's purpose or activities, or imply that the organization is speaking on behalf of the University or any of its divisions or departments. Student organizations may not use the University's name or logos in any advertisements, web pages, or other printed or electronic materials without express, written permission.
The registration process has been developed to give the university community an accurate listing of active student groups on campus. Registration does not mean the university supports or adheres to the views held or the positions taken by registered student organizations. The organization and its officers are responsible for their debts. UWM is not liable for debts incurred by the student organization. Responsibility for any action which violates federal, state, local laws and ordinances or University policies must be assumed by the individual group's officers and members.
Students are subject to local, state, and federal laws and ordinances. The University expects that all student organizations will prevent unlawful actions in connection with their activities. Failure to do so could subject student organizations, the officers and members to disciplinary action. Student organizations found in breach of the Board of Regents policies, UW System policies or UWM policies, rules and regulations, including the Discriminatory Conduct Policy, are subject to disciplinary action.
The organization acknowledges that its activities, including some which may occur on UWM's campus, are not eligible for liability protection under the State of Wisconsin Self-Funded Liability Program and need to obtain a special-event(s) liability insurance at its own expense. For the privilege of holding any of its events on the premises of the University of Wisconsin System, the organization hereby agrees to hold harmless and indemnify the Board of Regents of the University of Wisconsin System (UWS), its officers, employees and all of its agents from any and all liability, loss, damages, costs or expenses which arise out of the negligent act or omission of any of its members, agents or invitees to any of its activities held on the premises of UWS.
MEMBERSHIP:Student organizations are groups whose regular membership is comprised of and controlled by students enrolled at UWM and have a faculty/staff advisor employed by UWM. The advisor's role is to support and work collaboratively with the students, sharing responsibility for the organization and its events. Student organizations may include non-student members, but they may not serve as officers or have a controlling interest in the organization. Unless the nature of the organization entitles it to an exemption in accordance with applicable laws, no student may be denied admission to, participation in or the benefits of, or be discriminated against in any service, student organization, program, course or facility of UWM because of race, color, creed, religion, age, sex, sexual orientation, gender identity or expression, national origin, ancestry, disability, pregnancy, marital or parental status, political affiliation or belief, arrest or conviction record, veteran status, or any other protected group as documented by applicable federal or state laws.
DIRECTORY INFORMATION:The Family Educational Rights and Privacy Act (FERPA) of 1974 as amended allow certain categories of public information which the University has designated "directory information" to be made available to the public upon request. The following categories of information about individual students is considered as public, or directory information, and will be released, upon request, to any inquirer unless you specifically request that your information be withheld: Student name, Address, Email address, Telephone number, Designation of school/college (year in school), Enrollment status (part/full time), Major field of study, and Participation in officially recognized activities and sports. Records pertaining to student organizations that are not directory information will only be released to the officers of the organizations or as otherwise permitted or required by law. I understand that organizational officers are required to be enrolled in at least half-time status in order to serve. As such I consent to have my enrollment status released to any organizations in which I am serving as an officer and understand that my ability to hold my position is contingent on maintaining at least halftime enrollment status throughout the duration of my term. All other individuals requesting non-directory information about a student organization must submit a public information request to Custodian of Public Records (see: http://www4.uwm.edu/univ_rel/public_records.cfm).
LIMITED E-SIGNATURES USING E-PANTHER ID CREDITIALS:
Registered student organization officers and advisors may be eligible to use an electronic signature (e-signature) on a select number of forms and transactions in the PantherSync system (powered by OrgSync).
Each registered student organization officer and the Faculty/Staff advisor will be treated as an authorized e-signature user by using the UWM issued ePanther ID and password as the e-signature credentials.
Use of UWM issued ePanther ID and password access is governed by UWM’s Acceptable Use of University Information Technology Resources policy (Including Appendix-Laws and Policies), UW Regent Policy 97-2, Chapter UWS 8 Wis. Admin. Code (for faculty and academic staff), Chapter ER-MRS 24, Wis. Admin. Code (for classified staff), Chapters UWS 14 and 17 (for students), Wis Admin. Code, and Chapter UWS 18 among others.
Terms and Conditions Limited E-Signatures
As the authorized user of e-signature credentials, you accept that whenever an e-signature is provided using the unique UWM ePanther ID assigned to you, it will be presumed to be your signature, and the burden of proof for renouncement of this e-signature will be on you as the keeper of the e-signature credentials.
SIGNATURES, LIABILITIES & VERIFICATION:Individuals have read the above "University Status and Liability" statements and are aware of the rules published in the Student Organization Manual (see www.rsomanual.uwm.edu). Signatures certify that they are authorized by the organization on the Student Organization Profile form to sign on its behalf and that the organization agrees to the above statements.
Student officers agree to accept liability and responsibility for University property, office space, or equipment in the care of the student organization and agree to reimburse UWM for any property damages or missing items that occurred while they were an officer of the organization listed on the Student Organization Profile form.
Registered Student Organizations (RSO) are considered to be affiliated with, but not official units of the University of Wisconsin-Milwaukee. Student groups may only identify themselves with the University by using the following format in the organization name: "Club XYZ at the University of Wisconsin-Milwaukee." The name or actions of the student organization must not infer University endorsement of the organization's purpose or activities, or imply that the organization is speaking on behalf of the University or any of its divisions or departments. Student organizations may not use the University's name or logos in any advertisements, web pages, or other printed materials without permission.