Academic Program and Curriculum Committee (APCC) 

August 3, 2010

MEMORANDUM

TO:

Academic Deans
Academic Administrative Network
Department Chairs
On-Line Program Change User Group


FROM: Dev Venugopalan, Associate Vice Chancellor

RE: Undergraduate Course and Program Changes 2010-11


This memo contains important procedural and deadline information for undergraduate program and course items requiring Academic Program and Curriculum Committee (APCC) actions and recommendations.

1. In consultation with APCC Chair, Associate Professor John Boyland, we have established a deadline of 16 days prior to scheduled APCC meeting dates for submission of items requiring APCC action. All materials must be in the proper format, have necessary school/college approval and be submitted electronically no later than 4:30 pm on the deadline dates to Kathy Barber (kbarber@uwm.edu)

Deadline                                              APCC Meeting Dates
August 27, 2010                                 September 14, 2010
September 24                                     October 12
October 22                                           November 9
November 26                                      December 14

January 21, 2011                               February 8, 2011
February 18                                         March 8
March 25                                              April 12
April 22                                                 May 10

2. In order to avoid unnecessary delays with CAR forms, these forms must be reviewed by Justin Mayer in Enrollment Services BEFORE they are submitted to your school/college curriculum committee. DES will continue to review all forms before they are distributed to APCC members for their review. It is important to note that this review must be done at least two weeks prior to the 16 day pre-meeting submission deadline.

3. All CAR request forms are reviewed by one or more APCC subcommittees depending on the division(s) (Social Sciences, Humanities, Natural Sciences and Professions). Please submit one hard copy of syllabus/vitae for any new courses to Kathy Barber in Chapman 230 by the pre-meeting submission deadline. The syllabus and vitae should also be electronically attached to the CAR Form to facilitate review by committee members.

4. A moratorium on GER requests is in effect until January 1, 2011 and may be extended beyond that date. Due to review of GER, the current guidelines for documentation may also be revised prior to lifting the moratorium. Requests for changes to existing courses with GER designation must provide the required documentation when appropriate as detailed below. Please submit one hard copy of the syllabus for any GER course changes to Kathy Barber in Chapman 230 by the pre-meeting submission deadline. The syllabus should also be electronically attached to the CAR Form and submitted with the GER/Cultural Diversity Distribution Request Form to facilitate review by committee members.

A. Documentation.
In order to provide assessment of learning and teaching effectiveness for the North Central Association and other accrediting agencies, all GER courses need to provide the information listed below.

i. A statement of why the course is appropriate for its particular GER category.
ii. Learning goals tied to GER statement.
iii. Identification of a specific student work (such as an assignment or project) that will be used to assess the success of the course in meeting at least one learning goal.
iv. A description of the assessment criteria and/or assessment process.

B. GER Documentation Schedule.

i. (Moratorium in effect until January 1, 2011) GER requests for new courses or courses without previous GER designation.Provide the above information on the GER/Cultural Diversity Distribution Request Form and the course syllabus prior to submitting the forms to the APCC for approval.

ii. Changes to courses approved for GER prior to August 2005, including minor changes such as editorial changes to the title or description. Updated information needs to be provided on the GER/Cultural Diversity Distribution Request Form and an updated syllabus reflecting the points in 3.A. above prior to submitting the forms to the APCC for approval.

iii. Substantial changes to the content of a course for which GER designation was approved after August 2005. Updated information needs to be provided on the GER/Cultural Diversity Distribution Request Form and an updated syllabus reflecting the points in 3.A. above prior to submitting the forms to the APCC for approval. If you are seeking approval for minor changes to a course for which GER designation was reviewed and approved after August 2005, you need not submit additional documentation other than the CAR form. Minor changes are considered as changes to course number, prerequisite, level and editorial changes to the title and description.

5. Requests for program changes (for degrees, majors, school/college minors, certificate and requirements) must be done using the OPC (On-Line Program Change) form at https://www4.uwm.edu/DES/apps/opcform/login.cfm. Each school/college has identified an individual who is authorized to submit forms to the APCC and Graduate School. The OPC forms can be used only to revise an existing degree, major, minor or certificate program. If you are proposing a new degree, major, minor or certificate you will need to transmit your proposals electronically. Once a new degree, major, minor or certificate is approved, OPC forms can be used to make changes.

6. If you are requesting a new/change curricular area code, you should first contact Justin Mayer in DES (x5101 or jcm2@uwm.edu). He will notify you of the appropriate code to use and he will add the code to CAR On-Line so it can be used to create new CAR forms. Please keep in mind that entry of the code in CAR On-Line does not constitute official approval. A formal request on a Curricular Area Code form to the APCC is still required (available at: http://www4.uwm.edu/des/apps/currareaapproval/login.cfm).

7. The undergraduate programs due for review in 2010-11 have been notified of their self-study deadlines. You should be aware that if a program fails to meet the self-study deadline the APCC has authorized their chair to suspend consideration of ALL proposals (program changes, CAR forms, etc.) coming from your school/college until such time that the self-study has been submitted to the APCC.

8. We will be posting the APCC agendas and minutes on the web at http://www4.uwm.edu/secu/apcc/index.html

Please do not hesitate to contact me (dv@uwm.edu, x5561), Kathy Barber (kbarber@uwm.edu, x6518), or Professor John Boyland (boyland@uwm.edu, 6986) if you have any questions or comments.

c: Johannes Britz , Interim Provost and Vice Chancellor
    Beth Weckmueller, Executive Director, Enrollment Services
    Beth Warner, Associate Director, Enrollment Services
    Jon Lenichek, Assistant Director, Enrollment Services
    Justin Mayer, Enrollment Services
    Kim Pietsch, Enrollment Services
    John Boyland, Chair, Academic Program & Curriculum Committee
    Mark Schwartz, Chair, University Committee
    Trudy Turner, Secretary of the University