August 6, 2002

Business N456

1:30 pm


PRESENT:    Day, Glass, Parsons, Schultz, Snyder


GUESTS:    Perez, Sander, Schwartz, Strickler (all guests are new members and were asked to attend the entire meeting)


I.                    CALL TO ORDER AND APPROVAL OF AGENDA: Snyder called the meeting to order at 1:37 p.m.  The agenda was approved with additions.


II.                 APPROVAL OF MINUTES:  The July 23, 2002 minutes were approved as amended.


III.               PERSONS WHO WISH TO BE HEARD (Not longer than 15 minutes): There were no persons who wished to be heard.


IV.              SPECIAL GUEST:  Monica Rimai from Legal Affairs to address lobbying versus advocacy and the use of university email.


The committee asked Rimai for clarification on the following two issues:


1.       use of university email to contact legislators

2.       the difference between sharing expertise and lobbying


Rimai stated that anyone who lobbies has to be registered and licensed.  If a government job includes lobbying in the scope of employment, the person is to be registered with the Ethics Board. 


In response to the first issue, Rimai suggested that if lobbying is not within one’s scope of employment, university facilities are not to be used to engage in the activity.


In response to the second issue, Rimai suggested that common sense is to be used.  A faculty member can provide expertise on an issue and it would not considered lobbying.  If a faculty member were asked for their expertise on an issue, it would be within the scope of employment, comparable to responding to any civilian request. 




A.    Snyder requested that a few members volunteer to attend the round table rotation at the new Faculty staff orientation on August 28, 2002.  Sander volunteered to represent the University Committee.


B.     Snyder reviewed the faculty committee appointments and more names were suggested as potential UC appointees to the Arts and Humanities Divisional Committee.


C.     Snyder stated that the committee should bring to the next meeting the names of those with whom the UC should schedule meetings in the upcoming year.



VI.              MEMBERS' REPORTS:




VII.            OLD BUSINESS:


A.    Action Item(s):




B.     Discussion Item(s):






A.    Action Item(s):




B.     Discussion Item(s):


1. Division of Social Sciences Committee Election -  Parsons reported that a member of the Social Sciences Division has challenged the validity of the election process for membership on the Social Science Divisional Committee.  The ballot contained only 3 names, all from the same department, for 3 committee openings; only one member from a department may serve, so that the ballot slate as constructed could not have produced a full committee. The slate was produced from the original faculty preference sheets and e-mail request sent to all SS Chairs from the Office of the Secretary of the University soliciting them to contribute the names of faculty to serve. 


At its August 6 meeting, The UC confirmed that Chair Snyder did announce at the Faculty Senate prior to the circulation of the ballot, that more nominations were needed for the slate; Snyder had been asked to make the announcement by the Nominations Committee;.  No more names were forthcoming; the UC was never informed of any potential challenge to the ballot.

The one faculty member on the ballot with the most votes was elected to serve on the Social Sciences Divisional Committee, and the UC was informed of the need to appoint two other members to fill the other two vacancies.

At the May Faculty Senate meeting, Parsons (acting for UC Chair Snyder) announced that the UC would need to appoint two members to the SS Div. Committee, and that we had no names beyond those on the ballot whom we could not appoint.

One eligible faculty member stepped forward, and has been appointed.  One more appointment is necessary. UC will now recontact all Social Science chairs for their additional suggestions.  We are hopeful to have all Divisional Committees duly constituted by the startup of classes so that they may address the business at hand.


IX.               PERSONNEL MATTERS: [Closed session according to Wis. Stats. 19.85 (1)(f)] The UC went into closed session at 2:47 p.m.  The UC arose from closed session at 3:00 p.m.


X.                 ADJOURNMENT:  The meeting adjourned at 3:00 p.m.