October 15, 2002

Business N456

1:00 pm


PRESENT:    Parsons, Perez, Sander, Schwartz, Strickler


I.                    CALL TO ORDER AND APPROVAL OF AGENDA: Parsons called the meeting to order at 1:10 p.m.  The agenda was approved as presented.


II.                 APPROVAL OF MINUTES:  The October 8, 2002 minutes were approved with amendments.


III.               PERSONS WHO WISH TO BE HEARD (Not longer than 15 minutes): There were no persons who wished to be heard.


IV.              SPECIAL GUESTS:  Sona Andrews 1:30 p.m. – 2:45 p.m.

    James Sweetland 3:15 p.m. – 3:50 p.m.


Andrews provided an update on campus climate initiatives and stated that the past year has been focused on making changes in two major offices – Human Resources and Equity and Diversity Services.  The most significant change is within EDS.  EDS and the legal office are currently working to revise the discriminatory conduct policy.  The existing policy is confusing and, in portions, contradictory.  The new policy will clarify the definitions of sexual harassment and discriminatory conduct, as well as procedures for complaint resolution.  It is expected that the policy will be forwarded to the UC within the next month.


In the Human Resources office the staff who process classified and unclassified recruitment/reclassifications have been merged in order to have a larger staff available to either area during any period of peak demand.  Andrews indicated that this has reduced the time required to complete the reclassification process for classified staff.


Andrews gave a rationale for the use of the Chronicle and Nationwide advertisement options.  Last year the Chancellor wanted to send a message out nationally that UWM is an institution doing a lot of hiring.  Every unit had the choice of listing its vacancies in an omnibus Chronicle advertisement.  Thirty-nine positions were advertised.  UWM has a contract with Nationwide, which allows any campus department to use the service.  When the agency is provided with a full job vacancy notice and the available advertising budget of the department, Nationwide will perform the necessary research, identifying the best venues in which to advertise.  Nationwide will provide an advertising plan within 48 hours of a request, including where to advertise, deadlines for submission and the cost.  The agency is also able to design display advertisements or write an advertisement for a small percentage fee.  Nation Wide is providing quarterly reports of users from UWM campus.  According to Andrews, everyone who has used the service up to this point has been very pleased.


Andrews stated that the Faculty Senate Affirmative Action in Faculty Employment Committee has met.  This year the committee will focus on faculty recruitment and retention, with special attention on women and minorities.


Andrews stated that the African American and Academic Staff caucuses are initiating a task force on racioethnicity.  The task force will be comparable to the Women’s Task Force, but will focus on racioethnicity.


Andrews stated that faculty play a key role in campus climate and many of the committees that currently exist focus on issues related to campus climate.


Andrews addressed the custodial Team Cleaning issue.  Due to campus community confusion on this issue, she is doing an assessment that began in August and will go through December.  The assessment includes surveying building occupants to determine if the new process provides more or less cleanliness, conducting an ergonomics assessment, and gathering data from meetings with the custodial team leaders.  A pilot program is currently taking place in Lapham Hall involving seven individuals.  Physical Plant will have the assessment report by the end of December.




A.    The UC clarified its endorsement of the Black and Gold report, as originally referred the Rules Committee.  The UC’s action is an endorsement of the spirit of the four major principles of support for UWM students.  Although the word “invest” does appear in the language, suggesting budgetary matters, the UC chose to interpret the term in the broader sense of investment of more time and effort to improve the campus experience for UWM’s students.  The UC sees nothing in its endorsement requiring APBC review.

B.     Parsons informed the UC that the Financial Aid office has hand-written 18,000 Financial Aid application packets due to UWM’s computer program incompatibility with the Federal Government’s new computer program.  Parsons discussed the issues and concerns with the Director of Financial Aid. 

C.    Parsons attended the Board of Regents meeting and provided a brief report.


V.                 MEMBERS' REPORTS:

A.    Strickler attended the Board of Visitors meeting.

B.     Schwartz reported that the EBC will be meeting Wednesday, October 16th at 11:30 a.m.



VI.              OLD BUSINESS:


A.    Action Item(s):

1.      Augmentation of the SOIS Executive Committee – James Sweetland, Interim Dean, was present to further discuss the request he submitted.  After the UC provided input, Sweetland said he wanted to discuss the matter further with SOIS faculty at a meeting scheduled for 18 October 2002.  Discussion will continue at the next scheduled UC meeting.


Perez left at 3:30 p.m.

B.     Discussion Item(s):


1.      Continued discussion of selection process for the NCA accreditation steering committee – Deferred until further information is received from the Provost’s office.

2.      Review draft of 4.07 Department Chair Duties – Deferred

VII.            NEW BUSINESS:


A.    Action Item(s):



B.     Discussion Item(s):

1.      How does UC want to characterize endorsement of principles of our stand on the Black and Gold Commission report? – See V. Chairperson’s Report and Announcements, Part A.

2.      Discuss whether we should produce a list or menu of discussion items for the faculty senate based on information coming out of the BOR and UW System via the Faculty Reps. (for example tenure issues, quality issues, etc.) – Deferred

3.      Discussion of current crisis with financial aid – See V. Chairperson’s Report and Announcements, Part B.

4.      Admissions/enrollment discussion - Deferred

VIII.         PERSONNEL MATTERS: [Closed session according to Wis. Stats. 19.85 (1)(b) and (1)(f)]


The committee went into closed session at 3:51 p.m.


1.      Potential referral of a complaint to FRRC, regarding possible discipline.

2.      Request for time extension to prepare complaint.

The committee rose from closed session at 4:03 p.m.

IX.              ADJOURNMENT:  The meeting adjourned at 4:03 p.m.