Curriculum and Instruction Advising Informational Library

This webpage contains a library of informational data for Curriculum and Instruction Advising. Here you can find academic policies and procedures, various applications, program requirements and forms.

Academic Policies and Procedures

Adding A Class After the Deadline


To add a class after the deadline, you will need to obtain and complete an Add/Drop Form. It can be downloaded (PDF) or picked up in person by visiting Mellencamp Hall, Room 274.

Once obtained and filled out, you need to complete these steps:

• Request your instructor's signature on the Add/Drop Form
• Obtain the Dean's signature on the Add/Drop Form by contacting your academic advisor
• Submit the Add/Drop Form to Mellencamp Hall, Room 274

Changing Status from Undergraduate to Graduate or Graduate to Undergraduate


The form is completed when a student wishes to change status from undergraduate to graduate or from graduate to undergraduate. Some courses in the post baccalaureate teacher education program are required for graduate level students only. When the student is required to take these courses, he or she must request a change in status in order to register for the class.

Instructions and Information:

• The student may request only one change of status per semester
• The student should not enroll in classes for a semester in which status will change from graduate to undergraduate, or undergraduate to graduate until after this form has been submitted and your status has been changed in PAWS. Failure to do so will impact registration.
• The student completes the following fields: Last Name, First Name, Middle, Campus ID, Type of Change requested, Semester, Name of Academic Advisor, Student Signature, and Signature Date
• The completed form is forwarded to the student's Academic Advisor
• The advisor retains a copy of the form in the student's permanent file and forwards the form to the appropriate office for processing

For questions or assistance in completing this form, please contact (414) 229-4721 or currinsadvising@uwm.edu

Changing Your Program


When you enter UWM and choose a teacher certification major, you are considered an Education - Intended student. When you are accepted into your program, you become an Education - Admitted student.

During your time at UWM, you want to consider a program other than the one you are currently pursuing. Perhaps you were drawn to a major or teaching age range because of a preconceived notion about it or because of some external pressure. Changing to a more suitable major may increase grades dramatically. Review the courses you have taken and look at the ones in which you received good grades. Does this give you an idea for an area you would like to study? Meet with your academic advisor to further discuss the possibilities and make any changes to your major.

Dean's OK to Continue


Students who will be dropped from the University due to poor academic performance will receive an e-mail from the Department of Curriculum and Instruction outlining the process for obtaining a "Dean's OK to Continue".

• Obtain (and complete) an Administrative Action Appeal Request form. Indicate "Dean's OK to Continue" on the form. State the reason for your academic difficulty including a plan to avoid future problems. Forms may be obtained online (PDF) or in person, by visiting Enderis Hall, Room 209
• Attach an unofficial transcript, rational for request, and any additional documentation
• Submit everything to your academic advisor in Enderis 209

University Policy: Academic Action

Declaring or Changing an Education Major


The Request to Change or Add a Program, Plan, or Subplan form is used to initiate and document your decision to change your program, plan or subplan. For example:

• Change of Program: e.g. Changing from Business to Education
• Change of Plan: e.g. Changing from Undecided to Early Childhood
• Change of Subplan: e.g. Changing from Middle Childhood-Early Adolescence: Social Studies to Middle Childhood-Early Adolescence: Language Arts

You should schedule an appointment with an advisor in the new program area by calling the Scheduling Hotline at (414) 229-4721. The goal of this appointment is to review the program requirements for the new program and document your decision in writing using the form. The only way to obtain the form is to schedule an appointment with your advisor.

Once this appointment is completed, your new advisor will update the PAWS to reflect the requested change as well as update your academic advisor and add a faculty advisor.

Advising Issues

Changing majors may have an impact on the length of time it will take to obtain your degree. In addition, if you exceed 165 credits to complete your degree you will be required to pay additional tuition for each credit over 165.

Dropping A Class After The Deadline


To drop a class after the deadline, you will need to obtain and complete an Add/Drop Form. It can be downloaded (PDF) or picked up in person by visiting Mellencamp Hall, Room 274.

Once obtained and filled out, you need to complete these steps:

• Request your instructor's signature on the add/drop form
• Obtain (and complete) an Administrative Action Appeal Request form. Indicate "Approval to Drop a Class after the Deadline". The form can be downloaded (PDF) or picked up in person by visiting Enderis Hall, Room 209
• Attach an unofficial transcript, rationale for request, and any other supporting documentation
• Submit the Add/Drop Form, Academic Action Appeal Request Form, and additional documentation to your academic advisor in Enderis 209

Advising Issues

While there are certainly legitimate reasons to late drop a course, you may find it worthwhile to explore opportunities for additional academic support to be able to succeed: working with your course instructor, seeking help through tutoring or mentoring. A late drop could impact financial aid, delay completion of an important course prerequisite, thus jeopardizing timely completion of a necessary sequence or delay completion of your degree requirements.

Excess Credit Surcharge


Legislation requires the University of Wisconsin Board of Regents to charge students the full cost of credits beyond 165 accumulated in coursework towards a first baccalaureate degree. If you would like to appeal this charge, you must complete the Excess Credit Surcharge form (scroll down) as follows:

• The earliest you may request an appeal is after you reach 135 credits
• Section 1 and 2 are to be completed by the student. If more room is needed to explain the basis for the appeal, you may attach an additional sheet. You will not be asked to meet with the Academic Appeal Review Committee so it is important to state your case is clearly as possible. Attaching relevant documentation can be helpful to the committee in rendering a decision
• You must sign the form
• Return the completed form to the advising office in the Office of Academic Services, located in Enderis 209. Enderis Hall is located at 2400 E. Hartford Avenue
• Upon receipt of the form, your advisor will email you to confirm receipt and communicate the appeal review date. If you do not receive confirmation of receipt, please contact your advisor
• The Academic Appeal Review Committee will complete a rigorous review of the facts of the appeal including reviewing your transcript
• Requests will be granted only for the following reasons:
    › Changes in degree requirements
    › Plan change prior to August 2004
• All appeals will be reviewed and a decision rendered by the advising unit within 30 days of receipt. All decisions are final
• The decisions of the Academic Appeal Review Committee are forwarded to the Department of Enrollment Services for processing and student notification

University Policy: Excess Credit Surcharge

Permission for Concurrent Enrollment


• Obtain (and complete) an Administrative Action Appeal Request form. Indicate "Approval for concurrent enrollment" on the form. The form can be downloaded (PDF) or picked up in person by visiting Enderis Hall, Room 209
• Attach an unofficial transcript, rationale for request, and any other supporting documentation
• Submit everything to your academic advisor in Enderis 209

Permission for Taking A Course A Third Time


• Obtain (and complete) an Administrative Action Appeal Request form. Indicate "Approval to take a course a third time" on the form. The form can be downloaded (PDF) or picked up in person by visiting Enderis Hall, Room 209
• Attach an unofficial transcript, rationale for request, and any other supporting documentation
• Submit everything to your academic advisor in Enderis 209

University Policy: Repeating a Course (Click on Repeating Courses link, under Academic Information section

Permission To Take A Course for Credit/No Credit


• Obtain (and complete) an Administrative Action Appeal Request form. Indicate "Approval to take a course for credit/no credit" on the form. The form can be downloaded (PDF) or picked up in person by visiting Enderis Hall, Room 209
• Attach an unofficial transcript, rationale for request, and any other supporting documentation
• Submit everything to your academic advisor in Enderis 209

University Policy: Credit/No Credit

Permission For A Credit Overload


• Obtain (and complete) an Administrative Action Appeal Request form. Indicate "Approval for credit overload" on the form. The form can be downloaded (PDF) or picked up in person by visiting Enderis Hall, Room 209
• Attach an unofficial transcript, rationale for request, and any other supporting documentation
• Submit everything to your academic advisor in Enderis 209

More Information About Credit Overloads (Click on Overload/Maximum Credit Load for Undergraduate Students link, under the On This Page section)

Praxis I Exception


Wisconsin Administrative Code PI.34.14(1)a.1 requires that students, as a requirement for admission to their initial Wisconsin teacher licensure program pass tests in Pre-Professional Skills in Reading, Writing and Mathematics. Programs affected by this requirement are administered in the Departments of Curriculum and Instruction and Exceptional Education in the School of Education and by the Arts Education Review Board in the Peck School of the Arts. This PI.34 requirement allows institutions of higher education to grant a waiver to no more than 10% of the total number of students admitted for each admissions year under conditions determined by the university PI.34.14(2)2.

Conditions for Eligibility

All four conditions must be met and documented by the applicant in the attached PRAXIS I Exception Request Form to be considered for a waiver. To request a waiver, the applicant must establish that:
• All other program admissions requirements have been met
• Two of the three PRAXIS I subtests have been passed
• The failed subtest has been taken at least twice
• There is convincing, alternative evidence available to support one's basic skill competency in the failed subtest area (e.g., success in recent, related coursework; passing scores or sufficiently high scores on standardized tests such as placement tests, ACT, SAT, Praxis II, GRE). This evidence (as noted by the applicant on the PRAXIS I Exception Request Form) will be reviewed by the appropriate program faculty committee. Acceptance of this alternative evidence requires an approval signature on the PRAXIS I Exception Request Form by the committee chairperson. Approval is by no means automatic

Procedures

If an applicant is believed to have met these four conditions, then the following procedures apply:
• A PRAXIS I Exception Request Form (Word) can be obtained online or from the Academic Advisor
• The applicant completes the PRAXIS I Exception Request Form and submits it to the Academic Advisor
• The Academic Advisor verifies items 1-3 on the form and consults with the student's faculty advisor; once verified, the waiver form is forwarded to the appropriate Program Coordinator/Committee Chair for Program Committee action
• Once a determination is made by the Program Committee, the Committee Chair indicates decision on the waiver form, and returns it to the Academic Advisor
• The Academic Advisor notifies the student, places the original PRAXIS I Exception Request Form in the student's file, and forwards a copy of the form to the Academic and Student Information Specialist for data/transcript entry purposes

Special Request From A Program Coordinator

In unique circumstances, a program coordinator may initiate and complete the Waiver Request Form for the Praxis I and submit it directly to the Associate Dean of Academic Affairs in the School of Education. The student must meet all of the conditions in the policy, with the exception of item number two, "Two of the three Praxis I subtests have been passed." This special request cannot be initiated by an applicant/student. Like all waivers, these special requests are monitored to ensure equitable use across programs and adherence to the policy.

Semester Course Load


You should carefully consider the number of semester hours you are taking. A full-time load is considered 12 - 15 credits. Keep in mind. GPA is important for admission to your teacher certification program and graduation. If you earn higher grades in fewer credit hours, this may increase your GPA more than earning a larger number of credit hours with average grades. In addition, a course load over 18 credits requires a visit to your academic advisor for approval for a Credit Overload.

The undergraduate teacher certification programs in the Department of Curriculum and Instruction require a minimum of 128 credits. If you wish to finish your program in four years, you may need to take courses during the summer or winter semesters.

Reentry After An Automatic Drop


• Obtain (and complete) an Administrative Action Appeal Request form. Indicate "Approval to reenter after an academic drop" on the form. The form can be downloaded (PDF) or picked up in person by visiting Enderis Hall, Room 209
• Attach an unofficial transcript, rationale for request (state the reason for your academic difficult including a plan to avoid future problems) and any other supporting documentations
• Obtain (and complete) an Undergraduate Reentry Application form. The form can be downloaded (PDF) or picked up in person by visiting Mellencamp Hall, Room 274. When completing the application it is important to indicate "same Education program" as the "Desired Field of Study"

Note: The re-entry application deadline is July 1 for the fall semester and December 1 for the spring semester. Applications are not accepted after the deadline. If you have missed the deadline for the semester you would like to re-enter, you will need to apply for the following semester or contact the Department of Enrollment Services to discuss the circumstances that prevented you from meeting the application deadline.

• Submit the Administrative Action Appeal Request form, the Undergraduate Reentry Application, and additional documentation to your academic advisor in Enderis 209
• If your appeal is approved, your Undergraduate Reentry Application will be forwarded to the appropriate office

Univerisity Policy: Academic Action (Click on Reinstatement/Readmission link, under the On This Page section)

Request for Verification (of Program Completion)


A letter verifying program completion may be required by future employers. This letter verifies that the student has or will soon complete his or her program and be eligible for a teaching certification. The Request for Verification Letter form is used to request this letter from the student's academic advisor.

Note: Students who need enrollment verification for loan deferments, insurance coverage, "good student" auto insurance discounts; Social Security, etc. must submit a signed request for the release of this confidential information to the Department of Enrollment Services. Forms may be obtained from the advising office in the Department of Curriculum and Instruction or the Department of Enrollment Services located in Mellencamp Hall. For questions about this kind of verification, call 414-229-5775.

Instructions

A Request for Verification Letter form may be obtained online, through the advising office or directly from an academic advisor. The student completes all fields on the form and submits the request to the advising office in the Office of Academic Services, Enderis 209.

Processing

The academic advisor reviews the student's academic record to determine if he or she has completed all the requirements for a teaching certification. A letter will be generated indicating the student's progress toward completing his or her program. A copy of the letter of verification will be retained in your permanent file in the Department of Curriculum and Instruction. If assistance is needed, please contact the appropriate academic advisor at (414) 229-4721.

Substituting a Course or Requirement


Any variations from your approved curriculum must be approved in writing by a faculty member, the department chair, and the Dean. The Program Requirement Change form is to request a substitution of a required course for another course or to request a waiver or exception of a course or program requirement.

A Program Change Request form may be obtained online, through the Curriculum and Instruction advising office or directly from an academic advisor. The top portion of the form is to be completed by the student.

Tips for completing the form:
• Include only one program change request per form
• Requests for course substitutions of GER courses cannot be granted using this form. If you would like to request a course substitution of a GER course, please contact your academic advisor directly
• Attach relevant supporting documentation to assist faculty in making decisions about your request. This should include:
    › Course description
    › Syllabus (from required course and course being requested as a substitution)
    › Copy of transcript showing completion of the course (if you have already taken the course)
    › Other supporting documentation such as email correspondence with faculty

Return the completed form to your academic advisor for review. He or she will forward it to the appropriate faculty member for consideration. It is strongly recommended that you meet with your faculty advisor to discuss your request before completing the form. If you do not know the name of your faculty advisor, please contact your academic advisor.

The academic advisor will review the form for completion and appropriate documentation and forward the form to the appropriate faculty member. The faculty member will forward the form to the department chairperson for review and signature. The department chairperson will forward the form to the Dean's representative for review and final approval.

Approved requests will be entered on the Advisement Report by the academic advisor. An email will be sent to you upon confirmation of the decision by the academic advisor. The original will be retained in your permanent file in the Department of Curriculum and Instruction.

Waiving a Course or Requirement


Any variations from your approved curriculum must be approved in writing by a faculty member, the department chair, and the Dean. The Program Requirement Change form is to request a substitution of a required course for another course or to request a waiver or exception of a course or program requirement.

A Program Change Request form may be obtained online, through the Curriculum and Instruction advising office or directly from an academic advisor. The top portion of the form is to be completed by the student.

Tips for completing the form:
• Include only one program change request per form
• Requests for course substitutions of GER courses cannot be granted using this form. If you would like to request a course substitution of a GER course, please contact your academic advisor directly
• Attach relevant supporting documentation to assist faculty in making decisions about your request. This should include:
    › Course description
    › Syllabus (from required course and course being requested as a substitution)
    › Copy of transcript showing completion of the course (if you have already taken the course)
    › Other supporting documentation such as email correspondence with faculty

Return the completed form to your academic advisor for review. He or she will forward it to the appropriate faculty member for consideration. It is strongly recommended that you meet with your faculty advisor to discuss your request before completing the form. If you do not know the name of your faculty advisor, please contact your academic advisor.

The academic advisor will review the form for completion and appropriate documentation and forward the form to the appropriate faculty member. The faculty member will forward the form to the department chairperson for review and signature. The department chairperson will forward the form to the Dean's representative for review and final approval.

Approved requests will be entered on the Advisement Report by the academic advisor. An email will be sent to you upon confirmation of the decision by the academic advisor. The original will be retained in your permanent file in the Department of Curriculum and Instruction.

Waiving Currins 300/328/333 Field Hours


Students who were recently (within the last two years) or are currently employed in a school may be permitted to use some work hours to meet the field component of the course. Employment must be professionally-related direct involvement in a setting where at least 40% of students receive free or reduced lunches and 50% of the students are of a race the student does not share.

The number of hours to be substituted will be determined on an individual-case basis. Students will be required to enroll in the course, attend classes, and complete required field experience assignments used to assess potential for a career in teaching.

Any request to waive all or part of the required 50 hours must be made in writing on the Waiver Request for CURRINS 300/328/333 Field Experience form. The request must be accompanied with documentation from the school's administrator on letterhead indicating the racial and socioeconomic make-up of the student body. The student must also provide written documentation describing the alternate field experience.

Requests for waivers must be submitted to the student's academic advisor by the end of the second week of school for fall and spring placements and by the end of the first week of school for summer placements.

Instructions

• A Waiver Request for CURRINS 300/328/333 Field Experience form (Word) may be obtained online, through the advising office or directly from an academic advisor
• The student completes the entire form, attaches the required documentation, and forwards the form and attachments to his or her academic advisor
• The academic advisor will review the form for completion and required documentation and forward the form to the appropriate program chair for review and decision. The program chair forwards the form to the department chair for review and decision
• Approved requests will be entered in the student's electronic record by the academic advisor
• The student will receive an email or phone call from the academic advisor confirming the decision
• The original form will be retained in the student's permanent file in the Department of Curriculum and Instruction. A copy will be forwarded to the Office of Field Experience and the Coordinator of CURRINS 300/328/333

Withdrawing From the University


By policy, after the last drop deadline, withdrawals from the University require the approval of the School of Education advising office. Approval is given for non-academic reasons only.

Student Procedure

• Obtain (and complete) a withdrawal form. The form can be downloaded (PDF) or picked up in person by visiting Mellencamp Hall, Room 274
• Obtain (and complete) an Administrative Action Appeal Request form. Indicate "Approval to withdraw from the University" on the form. The form can be downloaded (PDF) or picked up in person by visiting Enderis Hall, Room 209
• Attach an unofficial transcript, rationale for request, and any other supporting documentation
• Submit the Withdrawal form, Administrative Action Appeal Request form, and additional documentation to your academic advisor for review

More Information

Fee/Tuition Assessment for Drop or Withdrawal

Medical Tuition Reimbursement

Applications, Program Requirements and Forms


If you would like to receive these forms by mail, please call (414) 229-4721.

Administrative Action Appeal Request Form (PDF)

Admission Applications

Add/Drop Form (Registration Change Form) (PDF)

Commonly Used Terms in the Post Baccalaureate Teacher Certification Program (PDF)

Criminal Background Check (PDF)

Excess Credit Surcharge Waiver Request (PDF)

FERPA Student Consent (PDF)

GER-H Literature Course List (PDF)

Language Proficiency Evaluation (Word)

Non-Western History/Contemporary Culture Course List (PDF)

PRAXIS I Exception Request (Word)

Program Requirement Change Request (PDF)

Program Requirements (Program Sheets)

Registration Change Form (PDF)

Request for Out-of-Area Placement (Word)

Request for Verification of Program Completion (Word)

Request for Transcript Evaluation (PDF)

Student Status Change Agreement (PDF)

Waiver Request for CURRINS 300/328/333 Field Experience (Word)

Withdrawal Request (PDF)