July 20, 2011 Meeting Minutes
SOIS Masters Student Organization Meeting
July 20, 2011, 4:30pm
Edward Benoit (remote)
Allison Payne (remote)
Jim= Academic Planning; Graduate Program and Curriculum
Allison = Diversity (need to check to see if remote voting is allowable)
Rob is volunteered to take her place and/or serve with her
It is recognized that most of SOIS’s students are distance learners and that the use of such technology as remote voting could lead to greater student involvement both in the Org and SOIS.
For now cover all the positions necessary and if applicable committee representatives can be switched out later.
Joel suggests e-mail or D2L contact be made with distance students to measure interest in involvement of this type.
Amanda Burns = Awards and Admissions Committee; Research (this latter committee can be represented by a PhD student as well, Edward may take it)
Amanda already covers faculty council
Amanda Liske= MLIS Proficiency Committee
Amanda B will e-mail assignments to appropriate authority
Suggestion to incorporate such assignments in the Constitution and By Laws in the future.
Scheduled for August 19, 2011 from 3-6pm
Advertisements have already been made by Gabby J
Location: Hopefully the Gazebo at Gordon Park, but may also be relegated to a nearby location in said park pending approval of gazebo contract
Amanda B and Rob will not be attending; Joel potential attendance; Amanda L., Jim, and some members of the Undergrad Org will be attending.
Food and Drink
Suggested that people be encouraged to bring their own side dishes
Principle members of the Student Org will provide Staple dishes to be determined
Noted that last year the alumni Association was able to provide funds for the endeavor, but this year that is not possible
Suggestion to talk to SOIS about donating paper products
Amanda L. instructed to check with Sharon about the SOIS Org bank account including balance and access soon . – email will be sent to exec committee regarding this matter as well as the status of potential funds from the undergraduate org (Jim reporting the latter).
Constitution and By-Laws Review Committee
Jim, as organizer of this endeavor, will get an official copy of documents from the Student Organization office
Joel notes that at one time a revision may already have been completed and suggests attempting to track down a copy for comparison before any substantial edits are done
Possible contacts= Rob; Sharon; Dan Rude
Jim volunteers to be initial editor with future drafts to be e-mailed to other committee members for review and suggestions for further edits
Proposal on the table for teaching award for SOIS instructors put together by Rob; Jim; and Edward
Assistance in development provided by faculty members Steve Miller and Jacques de Plessis
Needs to be ready by fall semester
Two separate annual awards
Based on Student input and nominations
Open to all types of instructors
Amanda Burns suggests defining instructor…for example does it include guest lecturers?
Voting and nomination procedures (and/or how can it be made fair?)
Suggestion one: straight nomination and a vote upon all nominees by student population
Issue: Does not reflect student/teacher ratio accurately
Suggestion Two: Students list all instructors they have had class with and nominate/ vote for one from that list – highest percentage wins
Issue: Everyone needs to participate in order to make it work
Can cause bias
Suggestion Three: Some mixture of the two above suggestions
Suggestion Four: Committee selection
Amanda B. suggests looking at procedures for similar awards that can be found at other schools
Also suggests perhaps nominations and/or voting can be handled through the semesterly student evaluations.
Campus Expo booth?
Wednesday, September 7 10am-2pm
Geared towards undergraduates more so than graduate students
Jim and/or Amanda B. will talk to the Undergrad organization to measure interest
Graduate Students may be asked to assist in manning the booth
Amanda B. Announces that members should be on the lookout for e-mail regarding fall semester meetings at some point in the near future
Notes Taken and Complied by: Amanda L. Liske (Treasurer)