University Safety and Assurances

Protection of  Art Work

The intent of this program is to protect the following Art Work

  • Art which is permanently at UWM.
  • Art owned by UWM which is on exhibit off campus.
  • Art which is not owned by UWM and is not permanently on campus such as traveling exhibits.
  • Art which is shipped from UWM while in transit to another exhibit
  • Union Art Loans

Please note coverage is generally not available for art which is being shipped to UWM, however, special circumstances may warrant review by the Risk Manager.

Because unusual circumstances may preclude coverage, faculty or staff should not offer assurances of coverage at or before the time of a loss, but rather, contact Risk Management if clarification is needed.

Department personnel and curators should follow the procedures described. Please note a $500 deductible will normally apply unless there are no signs of forced entry where a larger deductible will apply.

The department sponsoring the exhibit is responsible for reporting any losses to Risk Management via the art loss form and the sponsoring department will be expected to pay the deductible.

Permanent UWM Art Property

Art objects that are a permanent part of campus property are insured by listing them on the campus' annual inventory, a listing maintained by Risk Management at their appraised, acquisition, or donation value. To assure adequacy of coverage, items worth over $10,000 should be appraised upon acquisition. New items to campus should be reported to Risk Management prior to their arrival on campus.

Owned artwork to be exhibited off-campus

Please submit written request for coverage to the Risk Manager prior to an off-campus exhibit utilizing the Removal of Property and Extended Coverage Request form.

Art exhibits non-owned and non-permanent to UWM

The Art Exhibit Protection Form must be completed by the artist, exhibitor, and department chairperson prior to the exhibit and submitted to the Risk Management office. 

It is important to establish criteria for the valuation of non-owned art work prior to its shipment to campus. For the protection of both the owner of the art work and UWM, the Art Exhibit Protection Form must be completed and returned to Risk Management prior to arrival on campus. Note: Any exhibit valued at more than $100,000 in total or individual piece valued at more than $10,000 must be submitted to Risk Management no less than 3 working days in advance of arrival on campus.

Art work being shipped from UWM

Risk Management is to be notified of all art shipments made by the campus. Reports must be kept on file in the Risk Management office. The artwork should be packed by only qualified personnel and shipped by proper carriers.

Exhibits sent from campus valued greater than $50,000 must be reported to UW System Risk Management. The Department of Administration provides instruction as well as an online form for your use in scheduling items in transit. Once the form is sent, the items will be scheduled for insurance through the State.

Union Art Loans

The Union Art Exhibit Protection Form must be completed by the artist, exhibitor, and department chairperson prior to the exhibit and submitted to the Risk Management office.