University Safety and Assurances

Waivers for UWM Event Planners

(i.e. Union Event staff, University Housing, Union Programming, UWM Alumni Association, etc.)

WHEN SHOULD WAIVERS BE USED?

  1. For any event that is voluntary and involves High Risk.
  2. Examples
  3. a. Runs or walks

    b. Events that involve inflatables (i.e. Rock walls, Mechanical Bulls, others ).

    c. Trips that may involve risk

WHY USE WAIVERS?

  1. To explain the risks associated with the activity and to inform the participant(s) that they are assuming the risks by participating.
  2. To hold the university and its employees and agents harmless.
  3. To provide consent for emergency treatment should it become necessary
  4. Each purpose in the waiver must have a separate signature line.
  5. Each waiver should give the signer the opportunity to bargain over the terms. That is why the first purpose in the sample agreement(s) must state the name of the person, usually the organizer, of the event or trip and his/her phone number. This gives the signer of the document someone meaningful to contact to discuss the terms.

Note – any variation in the terms should be discussed with Legal Affairs.

A waiver must be customized for the type of VOLUNTARY high-risk activity or Trip involved. For example, the activity must be stated and the risks unique to that activity must be specified.

WHAT KIND OF WAIVER(S) SHOULD UWM EVENT PLANNERS USE?

Use the following templates.

  1. UWM Event Planners Template
  2. Consent for Emergency Treatment Template

WHO KEEPS WAIVERS FOR UNIVERSITY SPONSORED EVENTS AND FOR HOW LONG?

  1. The department organizing and sponsoring the event.
  2. We recommend that originals or scanned copies be retained for the current year plus three (3) years. If there were a serious injury or death, you may need to keep these forms longer. (Contact Risk Management for advice about this).
  3. Do not send copies to Risk Management or Legal Affairs. Keep in Departmental offices.