University Safety and Assurances

Field Trip Waivers 


FIELD TRIPS

  • You do not need to have students sign waivers if the trip is required for a course that's required for graduation (a non-elective) or if there is no transportation provided for low risk field trips (e.g., meet at museum or theater, etc.)
  • You do if the trip is required but the class is not required for graduation.*
  • You do if the trip is optional for the class or for graduation.*
  • You do if you are planning a high risk activity (e.g., visiting a quarry, construction site, etc.) that is voluntary.

*Note - These are considered voluntary activities.

HOW DO I GET A WAIVER FOR MY FIELD TRIP OR ACTIVITY?

A. Use the following templates.

1. Field Trip Template

2. Consent for Emergency Treatment Template

B. You, the trip organizer, need to complete the GREEN sections, the students or volunteers need to complete the RED sections, and the parent or guardian needs to fill in the BLUE sections if the student or volunteer is younger than 18 years old.

1. A waiver for use at UW-Milwaukee must include three purposes:

a. To explain the risks associated with the activity and to inform the student/volunteer that they are assuming the risks by participating.

b. To hold to university and it's employees and agents harmless.

c. To provide consent for emergency treatment should it become necessary.

2. Each purpose in the waiver must have a separate signature line.

3. Each waiver should give the signer the opportunity to bargian over the terms. That is why the first purpose in the agreement(s) must state the person (usually the faculty or staff member) leading the trip and his/her phone number. This gives the signer of the document someone meaningful to contact to discuss the terms.

*Note - any variation in the terms should be discussed with Legal Affairs.

4. A waiver must be customized for the type of VOLUNTARY high-risk activity or field trip involved. For example, the activity must be stated and the risks unique to that activity must be identified. (e.g., rock climbing, entering a construction site, etc.)

WHERE AND WHEN SHOULD I INCLUDE INFORMATION ABOUT WAIVERS?

A. Courses with field trips need to be flagged, in the course catalog and syllabi, in order to alert students that proof of health insurance is required in order to participate in the field trip (for high risk activity filed trips.)

B. Syllabi should include information about field trips, requirements, costs, expectations and a field trip waiver if appropriate.

C. Provide students with a waiver prior to the trip. Do not take students on the trip who have not completed the waiver.

WHO KEEPS WAIVERS FOR FIELD TRIPS AND FOR HOW LONG?

A. Each instructor or group leader needs to maintain a "Waiver File" for course related field trips. BRING THE WAIVERS ON THE TRIP IN THE EVENT THAT SOMEONE NEEDS EMERGENCY CARE.

B. We recommend that originals or scanned copies be retained for the current year plus three (3) years. If there was a serious injury or death, you may need to keep these forms longer. (Contact Risk management for advice about this.)

C. Do not send copies to Risk Management or Legal Affairs. Keep in departmental offices.