General Assignment Classrooms


On behalf of the Office of the Provost, the Registrar's Office schedules general assignment (GA) classrooms for credit class sections and special events for departments and groups affiliated with UW-Milwaukee.

Please click the links below for information regarding:

General Assignment Classroom Space
Credit Class Scheduling
Room Assignment Dates
Identifying Available Rooms in PAWS
First Priority Assignments
Event Scheduling 

For questions/requests, contact gen-classroom@uwm.edu for assistance.

General Assignment Classroom Space

See a list of general assignment classrooms that are scheduled by the Registrar's Office on behalf of the Provost’s Office. For more information on media equipment available in the multimedia rooms, see the UITS Classroom Services website.

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Credit Class Scheduling

The room assignment process for credit classes is done through an automated process.

Request a General Assignment Classroom for Class Sections:

  1. Identifying your room needs in PAWS by entering the appropriate room characteristic by SOC PAWS entry deadline.

    Room Characteristics:
    01: GA – Multimedia
    02: GA – No Multimedia
    03: Department Owned Room

    If a department does not indicate a section needs GA space, A ROOM WILL NOT BE ASSIGNED.
  2. If there are any other specific room needs (i.e. a specific location need due to an instructor’s medical condition) or preferences (i.e. moveable chairs), email gen-classroom@uwm.edu before the SOC PAWS entry deadline.
  3. If a new section is added after the SOC PAWS entry deadline, indicate the section needs a general access room on the “Instructions to Specialist” page of the SOC Change Request Form.

The Process

Approximately one month prior to the start of registration for the term, the Registrar's Office will begin assigning rooms for class sections identified by departments as needing GA classroom space through an automated process in the Ad Astra scheduling software. The system is programmed to look for rooms based on building preferences for each department. This does not guarantee all classes in a department will be in that department’s preferred building(s), but it does mean that is the first place the system will assign a room to a section if one is available.

Classrooms are assigned to class sections over the course of a 2.5- to 3-week period (depending on the term) immediately following the SOC PAWS entry deadline for each term. The RO first assigns large lecture (80+ enrollment capacity) sections to lecture halls, followed by all other enrollment sections (typically LEC and SEM). We then work with departments individually to find rooms for enrollment sections without assignments - this often involves changing section meeting times. Non-enrollment sections (usually DIS and LAB) are then assigned once as many lecture sections as possible have assignments. The RO will continue to work with departments to find solutions for any remaining sections without room assignments as needed and will process section additions and changes on a case-by-case basis.

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Room Assignment Dates

Fall 2014 February 27- March 31, 2014

There is a SOC update request freeze for sections needing GA rooms as well as an Ad Astra entry freeze during this period. For more information, see the SOC Development page.


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Identifying Available Rooms In PAWS

Departments now have the ability to search for open GA rooms during a term by using the "Search for a Facility" feature in PAWS. This is a much faster and more efficient way than contacting Classroom Assignments to identify room availability when a change needs to be made to the meeting pattern of a class section.

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First Priority Room Assignments

Certain departments and units have first priority access to select General Assignment classrooms prior to the scheduling of those rooms by the Registrar's Office. The first priority access period starts approximately one month after the Schedule of Classes development process begins for a term, and it runs through the week of the SOC PAWS entry deadline for that term.

Fall 2014 First Priority Period
: December 11, 2013 - February 26, 2014

Click to see a PDF listing of Fall 2014 first priority room assignments.  Note that days and times specified on the listing are those departments and units are allowed to use for their first priority room assignment.


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Event Scheduling

When requesting a General Assignment room for events, please send an email request to gen-classroom@uwm.edu with the following information:

Event Title
Date
Time
Room/Building Requested
Number of Attendees
Sponsoring Department/Organization

Please Note: All users of GA classrooms are expected to be respectful of classroom equipment and furniture. When using a room, please return it to the normal classroom condition (i.e. return chairs/desks to a normal formation, place all trash in appropriate receptacles).

If you are requesting space for an event in a future or upcoming term, please note we will not process those requests until the following dates:
 

May 1 – Summer term
August 1 – Fall term
December 1 – UWinteriM
January 1 – Spring term

General Assignment classrooms can be scheduled for non-credit class events according to the General Assignment Classroom Event Scheduling Policy.

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