Status

P1000312

Week of
Project Activities
12/7/2009 - 12/12/2009
  • Whitepage dept search has been moved to acctweb. Alpha web tasks are officially completed.
  • The command utility cpass has been recreated. Help desk and security users were notified on 12/7. Help desk utilities are completed.
  • alpha1, alpha2, alpha3, batch1, batch2 and batch3 have been shut down as of 12/10.
11/30/2009 - 12/4/2009
  • The command utility grpadmin has been recreated. Help Desk and campus power users were notified on 12/1
  • Stopped perdition services on 12/1. Users are no longer able to use alphaX as their IMAP/POP mail server.
  • Stopped perdition services on 12/1. Users are no longer able to use alphaX as their IMAP/POP mail server.
11/23/2009 - 11/27/2009
  • Contacted the identified individuals using the Alphas in an e-mail client configuration on 11/24.
  • Progress continues on internal processes dependent on the Alphas.
11/16/2009 - 11/20/2009
  • Networking utilities moved off of the Alphas on 11/20!
  • Help Desk command line utility moved off of the Alphas on 11/20!
  • Identified individuals using the Alphas in an e-mail client configuration.
  • Progress continues on internal processes dependent on the Alphas.
11/09/2009 - 11/13/2009
  • All non-UITS accounts were disabled on the Alphas on 11/10!
  • Progress continues on internal processes dependent on the Alphas.
11/02/2009 - 11/06/2009
  • Samba services shut off on 11/3!
  • Progress continues on internal processes dependent on the Alphas.
10/26/2009 - 10/30/2009
  • Remaining 5 email accounts migrated to PantherLink.
  • Progress continues on internal processes dependent on the Alphas.
10/19/2009 - 10/23/2009
  • All web sites not moved have been archived.
  • Progress continues on internal processes dependent on the Alphas.
  • Finalizing remaining items and planning for final retirement.
10/12/2009 - 10/16/2009
  • All personal file owners contacted and reminded of automated connections being terminated on 10/15/09.
  • Automated connections to the alphas has been removed!
  • All personal web page traffic is being redirected to the new location on PantherFile.
  • The vanity url people.uwm.edu/your_epanther is completed!
  • All /StudentOrg web sites are migrated and redirected!
  • All /Org web sites are migrated and redirected!
  • All /Dept web sites are migrated and redirected!
  • All /Course web sites are migrated and redirected!
10/05/2009 - 10/09/2009

  • Met with individuals regarding internal processes dependent on the Alphas.
  • All /Course web sites were migrated to PantherFile or www4.
  • Still working on migrating /Dept and /Org web pages off of the Alphas.
9/28/2009 - 10/02/2009
  • College of Nursing completed migration of group files to PantherFile!
  • Completed migrating all student organization web sites!
  • HR has completed migration of remaining web sites!
  • Held personal web pages open session.
9/21/2009 - 9/25/2009
  • Assisted CON staff with final migration of larger folders to PantherFile.
  • Met with individuals regarding informational utilities used by the Help Desk.
  • Met with individuals regarding internal processes dependent on the Alphas.
  • Sent reminder email to personal web pages owners.
  • Held personal web pages open session.
  • Still working on migrating /Dept, /Org and /Course web pages off of the Alphas.
9/14/2009 - 9/18/2009
  • Received confirmation that HR has finished migrating their files!
  • Met with individuals regarding group shares on batch3.
  • Met College of Nursing project team regarding migration status and completion.
  • Met with individuals regarding web site migration progress.
  • Met with individuals regarding utilities used by the Help Desk.
  • Contacted additional owners of personal files on the Alphas.
  • Processed early redirect requests.
  • Sent email to all individuals who have executed a command on the alphas in the last 4 months.
  • Met with individuals regarding internal processes dependent on the Alphas.
  • Still working on migrating /Dept, /Org and /Course web pages off of the Alphas.
9/07/2009 - 9/11/2009
  • Met with individuals regarding the migration of group files.
  • Met with individuals regarding the removal of automated connections to the Alphas.
  • Security audit of PantherFile completed and crawling opened on PantherFile.
  • Early redirect requests are now being processed.
  • Alphas retirement update given at IT's 4 U.
  • Still working on migrating /Dept, /Org and /Course web pages off of the Alphas.
8/31/2009 - 9/04/2009
  • Contacted all owners of personal files on the Alphas.
  • Contacted all personal web pages owners regarding the migration of their web site to PantherFile.
  • Assisted College of Nursing staff with file migration.
  • Contacted owners of remaining shares on batch3.
  • Still working on migrating /Dept, /Org and /Course web pages off of the Alphas.
8/24/2009 - 8/28/2009
  • College of Nursing staff is in the process of migrating their files off of the Alphas and on to their PantherFile group share.
  • Looked at remaining shares on batch3 and started identifying retirement plan for those shares.
  • Still working on migrating /Dept, /Org and /Course web pages off of the Alphas.
  • Contacted identified individuals regarding the retirement of the Personal File Storage services on the Alphas.
  • Met with identified individuals to discuss the logistics of the Personal File Storage services on the Alphas.
  • Held both Personal Page Migration Information Sessions on August 25, 2009 and August 27, 2009.
  • Migration process of the Personal Pages began on August 28, 2009.
  • Worked on overall work breakdown structure for the Alpha Retirement.
8/17/2009 - 8/21/2009
  • Finished sorting out all UITS users who have been identified as running commands on the Alphas over the last four months.
  • Scheduled the Open Lab sessions for the Personal Web Page migration. They are scheduled for Friday, September 25, 2009 from 1:00pm to 2:30pm in Bolton 230 and Thursday, October 1, 2009 from 12:30pm to 2:00pm in Bolton 230.
  • Met with individuals in the College of Nursing to review how to set up permissions in PantherFile and to discuss upcoming communications to all College of Nursing faculty and staff.
  • Created public PantherFile directory structure and description document for all College of Nursing faculty and staff.
  • Met with individuals regarding samba service and personal file storage on the Alphas.
  • Reviewed personal file storage service removal plan with identified individuals.
  • Sent personal file storage project and communication plans to identified individuals for review and approval.
  • Received disk usage report of users who have Personal File Storage on the Alphas.
  • Sent out communication to all personal web page owners regarding the migration of their web page.
8/10/2009 - 8/14/2009
  • Met with the College of Nursing Project Team to finalize a time line for the migration of their departmental group share to PantherFile.
  • Met with individuals to obtain information on who is using their personal file space on the Alphas.
  • Met with individuals to review the revised Personal File Space communication plan.
  • Contacted a few more faculty members who have been identified as using CGI/Perl scripts.
  • Changed the date of one of the Personal Web Page Information Sessions from August 20, 2009 to August 27, 2009. The meeting time and location have remained the same.
  • Reviewed all identified users who have executed a command on the Alphas in the last four months.
  • Put together a "How To" document for the PantherFile Personal Web Space identifying some of the major changes that will occur once personal web pages have been moved to PantherFile.
8/3/2009 - 8/7/2009
  • Met with Letters and Science technical staff regarding their personal file storage on the Alphas and their migration plan.
  • Met with individuals to discuss Help Desk support needs.
  • Met with individuals regarding the scope of networking dependence on the Alphas.
  • Contacted and met with a few faculty members who have been identified as using CGI/Perl scripts.
  • Met with individuals regarding the scope of the personal directory storage.
  • Personal Web Space Information Sessions have been scheduled.
  • Identified Frequently Asked Questions for the Personal File Space on the Alphas.
  • Identified all users who have run a command on the Alphas in the last four months.
  • Scheduled the Information Sessions for the Personal Web Page migration. They are scheduled for Thursday, August 20, 2009 at 3:00pm in Sabin 394 and Thursday, August 27, 2009 at 10:00am in Sabin 394.
7/27/2009 - 7/31/2009
  • Alpha Retirement web page has been published at projects.uwm.edu.
  • Worked on reorganizing the College of Nursing PantherFile directory structure.
  • Met with the College of Nursing Project Team to discuss the migration of their departmental files off of the Alphas.
  • New PantherFile video tutorials, added a link to the PantherFile video tutorials to the Personal File Space: Support page (www4.uwm.edu/projects/alpha_retirement/file_support.cfm).
7/20/2009 - 7/24/2009
  • Contacted faculty who were identified as using CGI/Perl scripts.
  • Met with individuals to discuss overall Alpha retirement and progress.
  • Met with individuals to discuss the remaining web sites on the Alphas.
7/13/2009 - 7/17/2009
  • Met with individuals to discuss the College of Nursing migration status.
  • Finished assessing all /Course websites on the Alphas.
  • Finished assessing all web pages still on the Alphas, noting which ones have been migrated and which ones still need to be migrated.
  • Contacted faculty who were identified as using CGI/Perl scripts.
  • Scheduled meetings with various individuals regarding the Alpha retirement.
7/6/2009 - 7/10/2009
  • Met with individuals to discuss the College of Nursing migration of departmental file share off of the Alphas.
  • Overall Alpha retirement communication plan and project website approved.
  • Assessed all web pages on the Alphas noting which ones have been migrated and which ones still need to be migrated.
  • Met with individuals to discuss Google Indexing in PantherFile.
  • Contacted faculty who were identified as using CGI/Perl scripts.
6/29/2009 - 7/3/2009
  • Held 4 working sessions with identified College of Nursing project team members and faculty.
  • Started the migration of College of Nursing files off of the Alphas and onto PantherFile.
  • Sent notification of Alpha retirement to all faculty who were identified as still using CGI/Perl in order to assess their needs.
6/22/2009 - 6/26/2009
  • Worked on and updated overall project work breakdown structure.
  • Met with individuals and discussed the effort required to update LDAP data relating to personal web pages.
  • Half way through reviewing the 400+ group accounts.
  • Sent migration notification and update email to all College of Nursing faculty and staff.
  • Conducted PantherFile training session for the College of Nursing Student Affairs office.
6/15/2009 - 6/19/2009
  • Created communication plan and project website for the overall retirement of the Alphas.
  • Met with individuals to discuss the timeline and remaining tasks with regards to the personal pages migration.
  • Reviewed all group accounts and the web directory that they are associated with regarding the Department/Organization websites.
  • Met with individuals to review the status and updates regarding the Department/Organization websites.
  • Created communication for all College of Nursing faculty and staff notifying them of the migration off of the alphas.
  • New Alpha Retirement website created!
6/8/2009 - 6/12/2009
  • Met with individuals to discuss and identify the target audiences, communication channels and time line for communications for the overall communication of the Alpha retirement.
  • Finalized communication plan for removing the automatic connection to the Alphas on all UITS supported computers.
  • Met with an individual regarding their student organization website that uses extensive Perl and CGI scripting.
  • Continuing to make progress on migrating the student organization websites off the Alphas.
  • Conducted PantherFile training for the College of Nursing project team.
  • Met with individuals in the College of Nursing to discuss the maintenance of the nursing groups.
  • Began to schedule working sessions with the individual College of Nursing project team members to begin moving their files off of the Alphas and on to PantherFile.
  • All group mail accounts were migrated off of the Alphas!
6/1/2009 - 6/5/2009
  • Met with individuals to discuss overall communication plan for the retirement of the Alphas.
  • Met with individuals to discuss drive mapping communication and migration plans.
  • Communication was sent to individuals that have group email accounts notifying them of migration.
  • Received confirmation from the Athletics department that their files have been moved off of the departmental share on the Alphas.
  • Met with the College of Nursing project team and finalized the directory structure for the group space on PantherFile.
5/25/2009 - 5/29/2009
  • Technical team is working on batch copying of personal web pages from the Alphas to PantherFile.
  • Sent out 20+ emails to various network administrators on campus inquiring about thier plans to remove any automated connections to the Alphas.
  • Identified active and inactive student organizations with the assistance of the Student Organization office.
  • Identified and organized all individuals that needed access to the site in the www4 environment.
  • Sent out the proposed directory structure to the College of Nursing project team for approval.
  • Created PantherFile training for the College of Nursing project team.
5/18/2009 - 5/22/2009
  • Met with the College of Nursing project team to figure out a directory structure for their new department space on PantherFile.
5/11/2009 - 5/15/2009
  • Met with Help Desk to review the plan and level of support expected for the personal pages migration.
  • Prepared communication to send to technical staff regarding mapping drives to personal directories on the Alphas.
  • Technical team is working on feasibility of batch copy of personal web pages from Alphas to PantherFile.
5/03/2009 - 5/09/2009
  • Created PantherLists for the personal pages migration communication plan.
  • ┬áMajor revisions were made to the Alpha retirement website.
4/20/2009 - 4/24/2009
  • Communication and migration plans for the personal pages approved.
  • Reviewed report regarding users on PantherFile who currently have www folders.
  • Project website created.
4/13/2009 - 4/17/2009
  • Reviewed personal web pages that use CGI. Met with individuals to discuss CGI use and reviewed the tasks that remain in the personal pages migration.
  • Met with the College of Nursing to discuss their file migration.
4/06/2009 - 4/10/2009
  • Started personal pages migration, training and communication plans.
  • Met with individuals to discuss training and documentation for hosting web pages on PantherFile.
3/30/2009 - 4/3/2009
  • Reviewed all of the commands executed on the Alphas in the last few months.
  • Met with individuals regarding the personal pages to review report detailing all of the accounts, type and last update.
3/23/2009 - 3/27/3009
  • Project charter and project overview created.
  • Created project plan.
  • Reviewed websites that remain on the Alphas (/StudentOrg, /Dept and /Org websites).
Month of February
  • Met with individuals to assess project and define project scope.